Supply of Surface Dressing Chippings 2014-2016

Supply of Surface Dressing Chippings 2014-2016

Ceredigion County Council is seeking to appoint a provider who can deliver a reliable, high quality, value-for-money, managed service for the provision of surface dressing chippings.

United Kingdom-Aberystwyth: Granules, chippings, stone powder, pebbles, gravel, broken and crushed stone, stone mixtures, sand-gravel mixtures and other aggregates

2014/S 015-022354

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cyngor Sir Ceredigion County Council
Canolfan Rheidol, Llanbadarn Fawr
Contact point(s): Municipal and Environmental Services
For the attention of: Alun Hughes
SY23 3UE Aberystwyth
Telephone: +44 1545570881

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: Cyngor Sir Ceredigion County Council
Internet address:

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Cyngor Sir Ceredigion County Council
Internet address:

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Supply of Surface Dressing Chippings 2014-2016.
II.1.2)Type of contract and location of works, place of delivery or of performance

Main site or location of works, place of delivery or of performance: Ceredigion.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Ceredigion County Council is seeking to appoint a provider who can deliver a reliable, high quality, value-for-money, managed service for the provision of surface dressing chippings.
Please note that the duration of the Contract (‘The Contract Period’) is 2 years with the option to extend annually for of up to 1 year, if circumstances allow. The Contract will last for a period of two years from 1.4.2014 to 31.3.2016 (the 2014 and 2015 seasons). It is expected that the orders will be placed predominantly in the spring, to coincide with the surface dressing season.
The Council will appoint an Operations Officer who will assume specific areas of responsibility for all operational aspects of this contract.
It is estimated that the quantity of chippings required annually under this contract will be between 6000 and 7000 tonnes, although the actual quantities may fall outside this range.
Note: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.
To access eTenderwales, express your interest in this notice and access the tender documentation please visit and search for PQQ/ITT code itt_41132 within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

14212000, 14212430

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

3.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Suppliers’ Instructions How To Express Interest In This Tender
1. Register your company on the eTenderwales portal (this is only required once).
— Browse to the esourcing Portal:

— Click the “Click here to register” link.
— Accept the terms and conditions and click “continue”.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly recieve an email with your unique password (please keep this secure).
2. Express an Interest and submit a tender.
— Login to the portal with the username/password.
— Click the “Open Access ITT”s” Link (These are Invitation to Tenders open to any registered supplier).
— Click on the relevant ITT [itt_41132 Supply of Surface Dressing Chippings 2014-2016]to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITT”s” page. (This is a secure area reserved for your projects only).
— Click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender.
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
— If you require any further assistance use the online help, or the BravoSolution helpdesk is available Mon – Fri (8:00 am – 18:00 pm) on:
— Email:

— Phone: +44 8003684850
(WA Ref:5189)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.1.2014