Supply Telecommunications Equipment – Mission Control Centre Replacement

Supply Telecommunications Equipment – Mission Control Centre Replacement

Defence Equipment and Support is seeking expressions of interest for a possible future Contract for the replacement and ongoing support of the UK Mission Control Centre (MCC). It is intended that this shall be provisioned through a Prime Contractor and utilise a COTS solution where possible.

United Kingdom-Bristol: Telecommunications equipment

2014/S 038-063035

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Air Support – Air Platform Systems
D E & S, Walnut 0C #1032, MOD Abbey Wood
Contact point(s): DES APS-CM1B1
For the attention of: Joanna Beard
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067982091
E-mail: desaps-cm1b1@mod.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Mission Control Centre Replacement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Telecommunications equipment. Air-sea rescue services. Defence Equipment and Support is seeking expressions of interest for a possible future Contract for the replacement and ongoing support of the UK Mission Control Centre (MCC). It is intended that this shall be provisioned through a Prime Contractor and utilise a COTS solution where possible.
The MCC will be a suite of hardware, software and communication components which are COSPAS-SARSAT compliant. The MCC will require technical support during installation and subsequent operation. The MCC is to be available 24 hours per day, 365 days per year, and therefore system redundancy is required by design and implementation. The Contractor will be expected to ensure continuity of capability, via an alternate geographically-separated capability, which affords a robust and rapid changeover.
The MCC coordinates the UK response to emergency beacon distress alerts and is an independent sub-element of the Aeronautical Rescue Coordination Centre (ARCC) at Kinloss Barracks. The ARCC is an RAF organisation which tasks aviation assets for Search and Rescue (SAR) missions. The ARCC’s capability and function is planned to be subsumed into a system provided and supported by the Maritime Coastguard Agency (MCA).
The MCA is currently undergoing a modernisation programme, pivotal to which is the establishment of the National Maritime Control Centre (NMOC) at Fareham. The NMOC will coordinate, manage and support all SAR assets nationally. In support of the new MCA national network, it is expected that the NMOC will be in operation from the autumn 2014, and will achieve full capability by the end of 2015. The incorporation of the ARCC’s capability by the MCA will involve the ARCC’s functionality relocating from Kinloss Barracks to the NMOC.
A Statement of Intent (SOI) was signed on 6 January 2014 between RAF Air Command, the MCA and DE&S, agreeing to undertake collaborative procurement work to assist in transferring the ARCC’s rescue coordination functions to the MCA. Subsequently there is now the potential to accelerate this process and bring forward the original date of December 2018.
As part of the relocation of the functionality of the ARCC, it is now considered an optimum time to replace the existing MCC at the ARCC and relocate its replacement with the MCA. To ensure fidelity of the technical solution, and to preserve and disseminate existing MCC corporate knowledge, it may be preferential that the MCC will need to operate at both the NMOC and Kinloss Barracks for an initial period, duration of which is to be confirmed. The preferred solution to achieve this would be to install the selected MCC solution with the MCA and provide a data feed to, and a User Access Device (UAD) at, the ARCC at Kinloss Barracks.
It would be acceptable for the core system to be located at a Contractor managed facility and the client functions only to be subject to relocation. If this solution is proposed the Contractor will need to ensure communications are capable of robustly meeting the availability targets.
Useful information pertaining to MCC specifications, and the procedures for integration into the Cospas-Sarsat System, are available on the Cospas-Sarsat website: https://www.cospas-sarsat.org/cospas-sarsat-documentation/cs-system-documents/adocs

Please note that we are only accepting expressions of interest at this time. Completion of a pre-qualification questionnaire will be dependent on the volume of EOIs.

II.1.6)Common procurement vocabulary (CPV)

32522000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Defence Equipment and Support is seeking expressions of interest for a possible future Contract for the replacement and ongoing support of the MCC. Supply of the system with support for up to 4 years.
Estimated value excluding VAT: 1 750 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 54 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: TBA.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
None of this information will be required at this stage and may only be required if a PQQ is generated.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
None of this information will be required at this stage but may be required at PQQ and/or ITT stage.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

APSCM1/0021
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.4.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Please note: This is a request for expressions of interest only. Interested parties should contact the Authority with their company name and point of contact only at this stage.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2014220-DCB-5475293

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Air Support – Air Platform Systems
DE & S, MOD Abbey Wood, Walnut 0C #1032
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desaps-cm1b1@mod.uk
Telephone: +44 3067982091

Body responsible for mediation procedures

Air Support, Air Support

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Air Support, Air Support

VI.5)Date of dispatch of this notice:20.2.2014