Supply Timetabling Management System Software
The University of Central Lancashire is seeking expressions of interest for a contract for the supply and installation of a timetabling management system.
United Kingdom-Preston: Scheduling software package
Section I: Contracting authority
University of Central Lancashire
Purchasing Office, Adelphi Building
For the attention of: Alison Thomas
PR1 2HE Preston
Fax: +44 1772892954
General address of the contracting authority: https://in-tendhost.co.uk/universitycentrallancs/aspx/Home
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Preston, Lancashire.
The procurement process will be run in accordance with European legislation as applicable to a service under the provisions of the Public Sector Services Regulations. The contract will be for an initial period of approximately five years from the “in-service” (live) date extending to 31st July 2019.
Interested parties should apply by visiting the following website where they will need to register and then express interest in the tender: https://in-tendhost.co.uk/universitycentrallancs/
Respondents who wish to tender must complete and returned the pre-qualification questionnaire (PQQ) by the closing date of 22nd August 2013. A maximum of five bidders will be invited to tender and will be required to fully demonstrate the functionality of the offered timetabling system.
Bidders may express interest in tendering for the following:
The University is seeking a “Software Package off the Shelf” to meet its needs. It is not seeking to procure a bespoke solution and will not entertain proposals that will require extensive vendor tailoring to meet the requirement. The University recognises and expects that the software solution will need to be configurable to meet its specific needs, and further requires that any configuration will be able to be undertaken by suitably trained users. The provision of user training is part of the assignment.
The new system will be required to provide full timetabling capabilities for our teaching and related activities including:
Building events to create the timetable linking the module, students, lecturer and room against a programme structure, as well as advising on availability of suitable resources such as rooms, lecturers, etc.
Provision of timetables for multi sites both in the UK and overseas
Two way data process with the University”s student records system (Ellucian – Banner)
Manual and auto-scheduling, including supporting using a combination of both
Student allocation to classes including full cohort and sub-groups within cohorts
Reporting on resource usage
A room booking application with configurable parameters which can be released to staff and students, if appropriate.
Support the presentation of personalised student, lecturer and room timetables accessible by a range of browsers and a range of devices.
The University realises that an element of “customisation” may be required to enable data interchange between the selected supplier”s “Software Package off the Shelf” and UCLan”s existing business systems. It is part of the requirement that the vendor”s scope of work will include working with the University on the interface customisation and the successful supplier will be responsible for defining and managing this work.
The successful vendor will be required to:
Demonstrate successful deployment at other UK based HEIs
Supply, configure, deploy, test and handover software tools;
Scope, define, procure, manage and install customised interfaces between the timetabling software solution and existing University systems;
Provide user training;
Provide and support the implementation of software upgrades, service releases, patches etc. for a period of approximately five years from the “in-service” (live) date extending to 31.7.2019. Service to include any customised elements included in the solution;
Provide technical and help desk support for a period of approximately five years from the “in-service” (live) date extending to 31.7.2019. Service to include any customised elements included in the solution;
Provide any technical expertise (programmers, analysts and technicians) that is required throughout the assignment.
Description of these options: Initial 3 year contract with option to extend by up to 2 further years.
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: A PQQ will be issued to shortlist applications.
Section VI: Complementary information