Supply Training Records Management Solution to PSNI

PSNI – Firearms Accreditation Records Management.

United Kingdom-Belfast: Software package and information systems

2015/S 161-295115

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Police Service of Northern Ireland
42 Montgomery Road
Contact point(s): ict.cpd@dfpni.gov.uk
For the attention of: ICT Procurement
BT6 9LD Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Police Service of Northern Ireland
42 Montgomery Road
BT6 9LD Belfast
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

DOJ – PSNI – Firearms Accreditation Records Management (FARM).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Northern Ireland.

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

PSNI is seeking a training records management solution that will enable compliance with CoP firearms accreditation standards.

II.1.6)Common procurement vocabulary (CPV)

48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

PSNI is seeking a training records management solution that will enable compliance with CoP firearms accreditation standards.
This contract is to provide PSNI with:
— the training records management solution,
— solution implementation,
— training,
— solution support and maintenance,
— additional service development days,
— change management support.
PSNI may also avail of additional solution enhancements if required throughout the lifetime of the contract.
The following enhancements may be required during the contract period.
— noise exposure recording and minimisation — this is currently monitored on a rolling daily and weekly basis for all Firearms Instructors. This information is currently captured in an excel spreadsheet to ensure that defined thresholds are not exceeded,
— officer acknowledgements — PSNI require officers to acknowledge receipt of a number of training elements and complete a declaration of non-injury,
— specialist areas — subject to the availability of funding and the future requirements of the business, PSNI may seek to extend the proposed solution to encompass CoP National Training License requirements for the following specialist areas:
– public order training,
– driver training,
– search training,
– dogs training,
– armouries — PSNI may seek to extend the proposed solution to encompass Armoury Management. PSNI have circa 90 armouries distributed across the estate. It may be a consideration that at a future point the proposed solution would be able to manage the inventory of these armouries.
Estimated value excluding VAT: 0 GBP

II.2.2)Information about options

Options: yes
Description of these options: The following enhancements may be required during the contract period.
— noise exposure recording and minimisation — this is currently monitored on a rolling daily and weekly basis for all Firearms Instructors. This information is currently captured in an excel spreadsheet to ensure that defined thresholds are not exceeded,
— officer acknowledgements — PSNI require officers to acknowledge receipt of a number of training elements and complete a declaration of non-injury,
— specialist areas — subject to the availability of funding and the future requirements of the business, PSNI may seek to extend the proposed solution to encompass CoP National Training License requirements for the following specialist areas:
– public order training,
– driver training,
– search training,
– dogs training,
– armouries — PSNI may seek to extend the proposed solution to encompass Armoury Management. PSNI have circa 90 armouries distributed across the estate. It may be a consideration that at a future point the proposed solution would be able to manage the inventory of these armouries.
Tenderers are not required to tender for these aspects in this tender. The PSNI will if required seek from the solution provider prices for these requirements at the time required. However PSNI reserve the right to benchmark the prices quoted by the solution provider and procure from sources demonstrating better value for money.
It is estimated that:
Core services: circa 500 000 GBP over 5 years.
Additional Modules: 500 000 GBP to 1 500 000 GBP over 5 years — Subject to funding.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per Tender documentation.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per Tender documentation.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Key personnel. Weighting 5

2. Cost. Weighting 95

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

26502

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.9.2015 – 14:59
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.9.2015 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 22.9.2015

Place:

Clare House, 303 Airport Road West, Belfast, BT3 9ED at 15:30.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Due the nature of this requirements it was not applicable to use Lots.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.8.2015