Supply Training Simulators – Instrumented Training Capability in Kenya

Supply Training Simulators – Instrumented Training Capability in Kenya

Training simulators. The Authority may have a requirement to provide a managed service for the provision of an instrumentation capability and related services to enhance Live training conducted at British Army Training Unit Kenya (BATUK).

United Kingdom-Bristol: Training simulators

2013/S 137-238521

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

TSSP Training and Simulation Systems Programme, DE&S
Elm 3a # 4324 NH4, MOD, Abbey Wood
For the attention of: Rosemary Swanborough
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 1179137174
E-mail: desletrgsimsp-comcrl4@mod.uk
Fax: +44 1179136925

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Instrumented Training Capability in Kenya
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Training simulators. The Authority may have a requirement to provide a managed service for the provision of an instrumentation capability and related services to enhance Live training conducted at British Army Training Unit Kenya (BATUK). It is anticipated to have an in-service date (ISD) delivered in Kenya by 1 September 2014.
The requirement is to provide in Kenya, a supported service to deliver dismount, vehicle and other asset instrumentation (including the replication of direct and indirect weapons and other effects); exercise control and monitoring; provision of after action review services in support of force on force collective training up to Battlegroup level and associated services.
The support to training is required across a large geographic area, thus it is envisaged that elements will be deployed to various exercise locations within the challenging training area in Kenya. The supplier must provide a robust, reliable capability with deployable equipment, and field support in a demanding and potentially hostile environment.There is a possibility over the duration of the contract the service may be required to be delivered in a different country.
II.1.6)Common procurement vocabulary (CPV)

34152000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This Contract is intended to support a minimum of five, and up to seven, instrumented training exercises at battlegroup level, per year, in Kenya.
Estimated value excluding VAT:
Range: between 14 000 000 and 19 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: This proposed three year contract will include additional 1 year options; up to three.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Authority reserves the right to request a bank or parent company guarantee if the supplier does not meet the required standard for economic and financial standing.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment will follow delivery and acceptance of the managed service.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid the group must nominate a lead organisation to deal with The Authority.
The Authority shall require the group to form a legal entity before entering in to the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: A security aspects letter will be required, further information will be issued along with the tender documentation.
Please note that Contractor to Contractor Transfer of Undertaking (Protected Employment) Legislation (TUPE) may apply to this requirement and that the current contractor is;SAAB AB SE 561 85 Huskvarna Sweden
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Authority will require a copy of your most recent 2 years of audited accounts (if applicaple) or equivalent information. This information will be sought through the formal Pre-qualification Questionnaire stage and is not required in response to this Contract Notice
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract
This information along with the required ISO accreditation and AQAP Requirements will be sought through the formal Pre-Qualification Questionnaire Stage and is not required in response to this Contract Notice.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 3
Objective criteria for choosing the limited number of candidates: Interested suppliers are invited to apply for a Pre-Qualification Questionnaire (PQQ) by contacting The Authority will their expressions of interest in response to this Contract Notice.
The PQQ will be issued after the advert has closed.The information provided in the PQQ will allow The Authority to evaluate the supplier’s capacity and capability against the selection criteria set out in sections III.2.1, III.2.2, III.2.3. Full details of the method for selecting tenderers will be set out in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Yes. A Reverse Auction, conducted using electronic means, may be used as part of the procurement process for this requirement. Specific relevant information on Reverse Auction usage will be given in the Invitation to Tender.
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

TSSP/010
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.8.2013 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.11.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

MOD seeks expressions of interest from companies who have proven experience in delivering deployable instrumented training in austere locations.
Opportunity will be given to downselected bidders to visit Kenya at their own expense.
It is intended this contract will provide an interim capability in Kenya for three years prior to an anticipated future programme which could incorporate the BATUK requirement. Therefore this proposed three year contract will include additional 1 year options (up to three) to align with the delivery of the future programme.
There may be a requirement for ad hoc taskings and development work.
The ability to conduct business electronically will be an essential requirement.
It is to be noted that this requirement is subject to UK Government policy on transparency and that the PQQ, Tender documents and any subsequent Contract Documents may be subject to publication in a redacted format on the following website where guidance on the scope can be found at www.contracsfinder.businesslink.gov.uk

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU:- This contract opportunity is published in the Official Journal of the European Union (OJEU),the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2013715-DCB-4956433

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

TSSP Training & Simulation Systems Programme, DE&S
Elm 3a # 4324 NH4, MOD, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desletrgsimsp-comrcl4@mod.uk
Telephone: +44 1179137174
Fax: +44 1179136925

Body responsible for mediation procedures

TSSP Training & Simulation Systems Programme, DE&S
Elm 3a # 4324 NH4, MOD, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desletrgsimsp-comrcl4@mod.uk
Telephone: +44 1179137174
Fax: +44 1179136925

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

TSSP Training & Simulation Systems Programme, DE&S
Elm 3a # 4324 NH4, MOD, Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desletrgsimsp-comrcl4@mod.uk
Telephone: +44 1179137174
Fax: +44 1179136925

VI.5)Date of dispatch of this notice:

15.7.2013