Supply Two-Way Radio with an Integrated GPS Tracking System

Nottingham City Council’s Neighbourhood Services are seeking to implement a private mobile radio network to support its objectives of increasing agility and productivity of its operations.

United Kingdom-Nottingham: Radio, television, communication, telecommunication and related equipment

2014/S 212-375711

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottingham City Council
Resources Department, Loxley House, Station Street
For the attention of: Ms Dawn Cafferty
NG2 3NG Nottingham
UNITED KINGDOM
Telephone: +44 1158765888
E-mail: dawn.cafferty@nottinghamcity.gov.uk

Internet address(es):

General address of the contracting authority: www.nottinghamcity.gov.uk

Address of the buyer profile: www.eastmidstenders.org

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Neighbourhood services two-way radio with an integrated GPS tracking system.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 5: Telecommunications services
Main site or location of works, place of delivery or of performance: Nottingham.

NUTS code UKF14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Nottingham City Council’s Neighbourhood Services are seeking to implement a private mobile radio network to support its objectives of increasing agility and productivity of its operations.
Integral to this vision is a system that provides a real time overview of assets and resources and an effective communication method so that colleagues and equipment can be deployed efficiently and effectively.
Neighbourhood Services reactive front line team consists of 50 vehicles and over 200 colleagues and respond to a variety of issues including fly tipping, graffiti and dog fouling. This is in addition to standard services such as bulky waste collection, garden assistance, hedge cutting and events management.
With increasing cuts to funding year after year the requirement to deliver more for less is driving the Council to rethink its operations and a significant element of this is investment to save.
The Council wishes to award a contract for the supply and installation of a radio network on a rental basis, including full maintenance, for a period of 5 years following implementation, commencing in February 2015.

II.1.6)Common procurement vocabulary (CPV)

32000000, 32236000, 50300000, 51311000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See description in II.1.5.
Estimated value excluding VAT: 125 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR)2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion ofthe Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Economic and financial capacity will be assessed by completion of a company questionnaire, included in the Invitation to Tender,consistent with Directive 2004/18/EC.
Minimum level(s) of standards possibly required: Selection criteria including any minimum standards to be met in relation to economic and financial capacity are detailed in the Invitation to Tender available at I.1.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Technical capacity will be assessed by completion of a company questionnaire, included in the Invitation toTender, consistent with Directive 2004/18/EC.
Minimum level(s) of standards possibly required:
Selection criteria including any minimum standards to be met in relation to technical capacity are detailed in the Invitation to Tender available at I.1.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CPU1271

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.12.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.12.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

30.10.2014