Supply of Uniform Garments to Transport for London

Supply of Uniform Garments to Transport for London

Transport for London.

United Kingdom-London: Clothing, footwear, luggage articles and accessories

2014/S 050-084235

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Transport for London – London Underground Chief Operating Office (COO)
15 Westferry Circus
Contact point(s): Commercial COO
For the attention of: Rose Cartwright
E14 4HD London
UNITED KINGDOM
E-mail: materialsandsparesprocurement@tfl.gov.uk

Internet address(es):

General address of the contracting entity: www.tfl.gov.uk

Address of the buyer profile: www.tfl.gov.uk

Electronic access to information: https://eprocurement.tfl.gov.uk/epps

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Urban railway, tramway, trolleybus or bus services
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

Supply of Uniform Garments.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in months: 60

II.1.5)Short description of the contract or purchase(s):

Supply of Uniform Garments to TfL.
II.1.6)Common procurement vocabulary (CPV)

18000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Please note that this will be a five (5) year framework with a possible option of up to an additional two (2) year extension.
These additional years are not guaranteed.
This framework is for the supply of uniform garments in the following lots:
Lot 1 – Footwear – including, but not limited to, ladies and men’s shoes and boots.
Lot 2 – Outerwear – including, but not limited to, overcoats, parkas and anoraks.
Lot 3 – Knitwear and Fleeces – including, but not limited to, jumpers, cardigans and fleeces.
Lot 4 – Shirts, Blouses and Tailored Wear – including, but not limited to, shirts, blouses, trousers and skirts.
The majority of garments are bespoke and to be manufactured to a defined specification.
II.2.2)Information about options

Options: yes
Description of these options: The duration of the framework will be for five (5) years with an option to extend for up to a further two (2) years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1

1)Short description:

Supply of Footwear
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope:

Items covered include, but are not limited to, ladies shoes, men’s shoes and boots.
Estimated value excluding VAT
Range: between 1 140 000 and 3 430 000 GBP
5)Additional information about lots:

The majority of garments are bespoke and to be manufactured to a defined specification.
There may be a requirement to provide between 25 and 50 sample pairs of shoes and/or boots at cost price at invitation to tender stage.
Lot No: 2 Lot title: Lot 2

1)Short description:

Supply of Outerwear.
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope:

Items covered include, but are not limited to, overcoats, parkas and anoraks.
Estimated value excluding VAT
Range: between 1 970 000 and 5 920 000 GBP
5)Additional information about lots:

The majority of Garments are bespoke and to be manufactured to a defined specification.
There may be a requirement to manufacture outsized garments with low quantities and shorter lead times.
Lot No: 3 Lot title: Lot 3

1)Short description:

Supply of Knitwear and Fleeces
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope:

Items covered include, but are not limited to, jumpers, cardigans and fleeces.
Estimated value excluding VAT
Range: between 2 390 000 and 7 170 000 GBP
5)Additional information about lots:

The majority of garments are bespoke and to be manufactured to a defined specification.
There may be a requirement to manufacture outsized garments with low quantities and shorter lead times.
Lot No: 4 Lot title: Lot 4

1)Short description:

Shirts, Blouses and Tailored Wear
2)Common procurement vocabulary (CPV)

18000000

3)Quantity or scope:

Items covered include, but are not limited to, shirts, blouses, trousers and skirts.
Estimated value excluding VAT
Range: between 4 880 000 and 14 650 000 GBP
5)Additional information about lots:

The majority of garments are bespoke and to be manufactured to a defined specification.
There may be a requirement to manufacture outsized garments with low quantities and shorter lead times.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A bankers bond guaranteeing performance of the framework and/or ultimate holding company gurantee may be required.
Details will be given in the invitation to tender document.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be in pounds sterling (£) and will normally be made by means of electronic transfer. Details will be given in the invitation to tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required but in the event of a group of contractors submitting an acceptable offer it will be necessary to provide an undertaking that each company will be jointly and severally responsible for the due performance of the framework.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details of the requirements will be set out in the invitation to tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest. In the event that the expression of interest is submitted by a group of companies as a single entity or group prior to contract, details of each member of the group shall be provided together with identification of the “lead” company. Information relating to economic and financial capacity and technical capability shall be submitted for each group member. In the event that tenders are invited from a group of contractors, no amendment or subsitution of any member of the group will be permitted unless with the prior approval of the Contracting Entity.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: A pre qualification questionnaire will be available to those submitting an expression of interest.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate

14.4.2014 – 12:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The procurement process is being conducted on behalf of Transport for London (TfL). TfL is a complex organisation operating both as a Functional Body of the Greater London Authority (GLA) under the direction of the Mayor of London and as a provider of transport services. The supply may be provided to TfL and/or its subsidiaries and/or the GLA and/ or any other functional body of the GLA that is subject to the requirements of the EU directive. Any part of TfL and/or any of its subsidiaries may award Contracts. The awarding authority reserves the right to withdraw from the procurement process and may award a contract in whole or in part, or not at all as a result of the competition called for by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.3.2014