Supply UV Lamps and Associated Fittings

Supply UV Lamps and Associated Fittings

NWL are looking for a supplier of UV Lamps and associated spare parts to support the maintenance and efficient operation of the current UV systems.

United Kingdom-Durham: Electrical machinery, apparatus, equipment and consumables; lighting

2013/S 227-395667

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northumbrian Water Ltd
Northumbrian Water Limited, Boldon House, Wheatlands Way, Pity Me
For the attention of: John Murray (Senior Buyer)
DH1 5FA Durham
UNITED KINGDOM
E-mail: contract.procurement@nwl.co.uk

Internet address(es):

General address of the contracting entity: www.nwl.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water
I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting entity:

NW1321 UV Lamps and Associated Fittings.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: To supply goods across a number of Northumbrian Water Limited sites.
NUTS code UKC,UKH3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 5
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 500 000 and 1 500 000 GBP

II.1.5)Short description of the contract or purchase(s):

Northumbrian Water Limited (NWL) opeate a number of major estuarial and coastal sewerage works. Of these Billingham, Bran Sands, Hendon, Howdon, Marske and Seaton Carew operate ultra-violet disinfection equipment (tertiary treatment) brought into operational use during 2002/03. NWL are looking for a supplier of UV Lamps and associated spare parts to support the maintenance and efficient operation of the current UV systems. Any spares (i.e. lamps/ballast cards) proposed will need to be OEM equipment or equivalent that will operate with the manufacturers equipment currently installed. Where alternatives to the manufacturers equipmnent are proposed NWL reserve the right to undertake trials to establish compatibility and performance.
II.1.6)Common procurement vocabulary (CPV)

31000000, 31515000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Information about lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Northumbrian Water Limited (NWL) opeate a number of major estuarial and coastal sewerage works. Of these Billingham, Bran Sands, Hendon, Howdon, Marske and Seaton Carew operate ultra-violet disinfection equipment (tertiary treatment) brought into operational use during 2002/03. NWL are looking for a supplier of UV Lamps and associated spare parts to support the maintenance and efficient operation of the current UV systems. Any spares (i.e. lamps/ballast cards) proposed will need to be OEM equipment or equivalent that will operate with the manufacturers equipment currently installed. Where alternatives to the manufacturers equipmnent are proposed NWL reserve the right to undertake trials to establish compatibility and performance.
II.2.2)Information about options

Options: yes
Description of these options: Contract for a 3 year period with the option to extend for a further 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable contracts, estimated time-frame for subsequent calls for competition:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

This will be advised if invited to tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

This will be advised if invited to tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Applicants must be able to offer a joint and several liability agreement under English law with designated lead entity.
III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting entity:

NW1321
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents

Time limit for receipt of requests for documents or for accessing documents: ..
IV.3.4)Time limit for receipt of tenders or requests to participate

20.12.2013 – 16:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.6)Minimum time frame during which the tenderer must maintain the tender
IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

Applicants are asked to note that this procurement process will be managed electronically, with all documents and communication being managed through the Northumbrian Water e-Sourcing Spend Management web-site hosted by Ariba. We are just requesting expressions of interest at this stage on or before the 20th December at 4pm. Further information will be issued after the deadline for expressions of interest has passed.
Applicants wishing to participate must register their interest to the Contracting Entity before the deadline stated in IV.3.4 and provide the following information.
1) Full company name;
2) Main contact details who would receive the documents through the Ariba portal when issued (name, job title, e-mail address, telephone number).
3) The deadline for expressions of interest is 20.12.2013.
All applicants, whether single applicants or part of a Joint Venture/Consortium, must apply on an individual basis, with reference made to the proposed Joint Venture/ Consortium partners where this applies. Dates and estimated values shown in this Contract Notice are indicative only at this stage.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.11.2013