Supply of Vehicle Spares and 3rd Party Maintenance

Frequency and value of the contracts to be awarded: Sellafield Ltd will be conducting a tender covering the provision of vehicle spares and 3rd party repair/maintenance for Sellafield Ltd fleet of specialised vehicles.

United Kingdom-Moor Row: Motor vehicles

2014/S 103-180401

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Sellafield
Banna Court, Ingwell Drive, Westlakes Science Park
For the attention of: Pat C Bailey
CA24 3HW Moor Row
UNITED KINGDOM
Telephone: +44 1946781171
E-mail: pat.c.bailey@sellafieldsites.com

Internet address(es):

General address of the contracting authority: http://www.sellafieldsites.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: Nuclear Decommissioning

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

3506 – Provision of Vehicle Spares and 3rd Party Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Sellafield, Cumbria.

NUTS code UKD11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with a single operator

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 500 000 GBP
Frequency and value of the contracts to be awarded: Sellafield Ltd will be conducting a tender covering the provision of vehicle spares and 3rd party repair/maintenance for Sellafield Ltd fleet of specialised vehicles. The intention is to award one Framework Agreement for a period of 3 years with an option to extend for up to 12 months to a maximum duration of 4 years.

II.1.5)Short description of the contract or purchase(s)

Provision of Vehicle Spares and 3rd Pary Maintenance.

II.1.6)Common procurement vocabulary (CPV)

34100000, 34300000, 34310000, 34321000, 34322000, 34324000, 34325000, 34326000, 34326100, 34327000, 34330000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT: 1 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent company guarantees may be required at Sellafield Ltd’s discretion.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be as stated in Sellafield’s tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No legal form is required, but in the event of a group of contractors submitting an acceptable offer, it will be necessary to provide an undertaking that each company or firm will be jointly and severally responsible for the due performance of the contract.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Tenderers will be required to provide information as requested via Sellafield Ltd’s CTM system or via the nominated Sellafield Ltd representative, details of which are set out at section I.1 of this notice. These details are a mandatory requirement for being eligible to participate in the tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to provide information as requested via Sellafield Ltd’s CTM system or via the nominated Sellafield Ltd representative, details of which are set out at section I.1 of this notice. These details are a mandatory requirement for being eligible to participate in the tender.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to provide information as requested via Sellafield Ltd’s CTM system or via the nominated Sellafield Ltd representative, details of which are set out at section I.1 of this notice. These details are a mandatory requirement for being eligible to participate in the tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

16.6.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Tenderers must register their interest, obtain further information for this contract and submit their tender response via Sellafield Ltd’s CTM system which can be found at the following address https://sharedsystems.eu-supply.com/login.asp?B=SELLAFIELD&target=&timeout=

Initial registration of your company is achieved by using the above site and then clicking on Company Registration.

For guidance on using/registering for CTM please access the training pages from Sellafield Ltd’s website which can be found at the following address http://www.sellafieldsites.com/

Use of CTM is not a qualification criteria but is Sellafield Ltd’s preferred method for submissions. Further details can be obtained regarding this contract and/or CTM through the nominated Sellafield Ltd representative detailed in this notice.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Sellafield Ltd
Banna Court, Ingwell Drive, Westlakes Science Park, Cumbria
CA24 3HW Moor Row
UNITED KINGDOM
Internet address: http://www.sellafieldsites.com

Body responsible for mediation procedures

London Court of International Arbitration
70 Fleet Street
EC4 1EU London
UNITED KINGDOM
E-mail: lcia@lcia.org
Telephone: +44 2079367007
Fax: +44 2079367008

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Shall be in accordance with the provisions of regulation 32 of the Public Contracts Regulations 2006 (S.I 2006 No.5).

VI.4.3)Service from which information about the lodging of appeals may be obtained

As VI.4.1
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

27.5.2014