Supply Vehicle Telematics System

Provision of Vehicle Telematics to circa 1 000 fleet vehicles of various types.

United Kingdom-Durham: Telematics system

2016/S 058-098627

Contract notice – utilities

Supplies

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

Northumbrian Water Limited
Boldon House, Wheatlands Way, Pity Me
Contact point(s): Procurement
For the attention of: Laura McMain
DH1 5FA Durham
UNITED KINGDOM
Telephone: +44 8456047468
E-mail: laura.mcmain@nwl.co.uk

Internet address(es):

General address of the contracting entity: www.nwl.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

NW1617 Telematics.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: North East England, Essex ad Suffolk.
NUTS code UKC,UKH3,UKH14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s):

II.1.6)Common procurement vocabulary (CPV)

32441300, 64226000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Provision of Vehicle Telematics to circa 1 000 fleet vehicles of various types. Supplier is to provide hardware, professional services, reporting, maintenance and data storage. Vehicle types include cars, car derived vans, and light commercial vehicles including Toyota Hilux, Land Rover, Ford (Fiesta, Transit and Ranger), Fiat (Doblo and Fiorino), Vauxhall (Astra, Combo, Corsa and Vivaro), this is an indicative but not exhaustive list. Vehicles are located in Essex, Suffolk and around the Northeast.
We are looking for a vehicle tracking and telematics and work optimisation solution with the some or all of the following features, but not limited to:
— Vehicle track and trace;
— Driver key fob (for driver identification);
— Panic button;
— Real time in vehicle indicator alerts (light bar or similar device);
— Vehicle utilisation;
— Idling;
— Speed Fuel usage in miles per gallon;
— Mobile App compatibility;
— Management and/or performance reporting and alerts;
— Driving style/driver behaviour data;
— Driver profiling and/or rating;
— RTI detection;
— On board diagnostic data to provide fault code to maintenance provider;
— Tamper alert;
— Geo-fencing.

II.2.2)Information about options

Options: yes
Description of these options: The planned duration of the agreement will be 3 years with a further option to extend for 2 years exercisable by Northumbrian Water Ltd.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Will be advised in the PQQ.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Will be advised in the PQQ.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Will be advised in the PQQ.

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Will be advised in the PQQ.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Will be advised in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: Will be advised in the PQQ.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

NW1617

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents(except for a DPS)

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2016 – 16:00

IV.3.5)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Applicants wishing to participate must request access to the Pre-Qualification documents by emailing laura.mcmain@nwl.co.uk before the deadline stated in IV.3.4) and include the following:

1) Full company name;
2) Main contact details (name, job title, e-mail address, telephone number).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.3.2016