Supply Vehicle Tracking Software to Newcastle City Council

Newcastle City Council is seeking to appoint a provider to supply a Vehicle Tracking System for a long term 4 year contract.

United Kingdom-Newcastle upon Tyne: Software package and information systems

2016/S 130-233830

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Room 104, Civic Centre
For the attention of: Mr Darren Batey
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912115871
E-mail: darren.batey@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: www.nepoportal.org

Address of the buyer profile: www.nepoportal.org

Electronic access to information: www.nepoportal.org

Electronic submission of tenders and requests to participate: www.nepoportal.org

Further information can be obtained from: Newcastle City Council
Room 104, Civic Centre
For the attention of: Mr Darren Batey
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912115871
E-mail: darren.batey@newcastle.gov.uk
Fax: +44 1912114832

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:Newcastle City Council
Room 104, Civic Centre
For the attention of: Mr Darren Batey
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912115871
E-mail: darren.batey@newcastle.gov.uk
Fax: +44 1912114832

Tenders or requests to participate must be sent to: Newcastle City Council
Room 104, Civic Centre
For the attention of: Mr Darren Batey
NE1 8QH Newcastle upon Tyne
United Kingdom
Telephone: +44 1912115871
E-mail: darren.batey@newcastle.gov.uk
Fax: +44 1912114832

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

005511 — Vehicle Tracking Software.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Newcastle City Council is seeking to appoint a provider to supply a Vehicle Tracking System for a long term 4 year contract. The current system has been in place since 2013 and is currently utilised in around 700 vehicles.
The Authority wishes to revisit the market place given, in particular, the advances in Vehicle Tracking Systems, Cloud Technology, Mobile Computing and Driver Behaviour Analysis.
The solution must be fully compatible with existing Councils systems and vehicle hardware.

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Newcastle City Council is seeking to appoint a provider to supply a Vehicle Tracking System for a long term 4 year contract. The current system has been in place since 2013 and is currently utilised in around 700 vehicles.
The Authority wishes to revisit the market place given, in particular, the advances in Vehicle Tracking Systems, Cloud Technology, Mobile Computing and Driver Behaviour Analysis.
The contract will be for 24 months with 2 x 12 month options to extend.
Estimated value excluding VAT:
Range: between 100 000 and 200 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The contract will be for 24 months with 2 x 12 month options to extend.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require deposits, guarantees, bonds, insurance, or any other form of appropriate security. Details to be provided in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be provided in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Where a consortium or other grouping of suppliers submits a bid, such consortia or grouping must nominate a lead organisation to deal with NCC on all matters relating to the Agreement. All consortium or grouping members will however be required to be jointly and severally liable in respect of the obligations and liabilities relating to the Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be provided in the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All applicants are required to complete and return a detailed pre-qualification questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in IV.3.4.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

005511 or DN146948 (historical reference number A8CQ-8QPYCP)

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.8.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

17.8.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please go to our web site located at www.nepoportal.org to register and download the documents. Any use of the established contract will be on the same terms as those set out with Newcastle City Council. When the contract is awarded electronic ordering will be used and or electronic invoicing will be accepted and or electronic payment will be used.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Public Contracts Regulations 2015 provide aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

6.7.2016

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