Supply Visitor Management System

Supply Visitor Management System

CAST require self-contained, all in one, touch screen PC and HID readers that are installed for the purpose of signing visitors.

SO17781 Visitor Management System


Contract summary


Computer and Related Services, Materials and Products, Printing and Publishing, Technology and Equipment

Location of contract

Any region

Value of contract (£)


Published date

22 April 2016

Closing date

24 May 2016

Contract start date

10 June 2016

Contract end date

09 June 2019


CAST require self-contained, all in one, touch screen PC and HID readers that are installed for the purpose of signing visitors, staff and contractors in and out of the site. The system that will bring together all of the paper based health and safety and auditing systems into one unique easy to use digital system. The visitor management kiosk (pedestal) will be provided with corporate branding for the reception areas at the Authority’s Sandrige and Langhurst sites. Further details can be found within the full documentation attached to this notice.

About the buyer

Contact name

Technology Pillar


9th Floor

The Capital, Old Hall Street


L3 9PP



0345 010 3503



Other information


Appendix F

Appendix F – Supplier Guidance Part A.pdf

Appendix C

Appendix C – Short Form Terms and Conditions for Goods v1.0.pdf

Appendix E

Appendix E – Pricing Matrix.xlsx


Invitation To Tender – v2.pdf

Appendix A

Appendix A – Terms of Participation – v1.0.pdf

Appendix F

Appendix F – Supplier Guidance Part B.pdf

Appendix D

Appendix D – Response Guidance V5.pdf

Appendix B

Appendix B – Statement of Requirements V6.pdf

How to apply Instructions to Potential Providers: Potential Providers must first be registered on the Crown Commercial Service e-Sourcing Suite in order to respond to the Procurement. If you have not yet registered on the e-Sourcing Suite, this can be done online at by following the link ‘Register for CCS e-Sourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Potential Providers should note that it could take up to 10 working days to obtain a DUNS number. Full instructions for registration and use of the system can be found at: Once you have registered on the e-Sourcing Suite, you will need to express your interest by emailing Your email must clearly state: • the name/reference of this procurement • the name of the registered supplier; and • the name and contact details Crown Commercial Service will then process your registration and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. Crown Commercial Service is not able to offer any extensions to the advertised procurement timetable. For technical assistance on use of the e-Sourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email:

How to apply

Please apply directly to the buyer using the contact details provided


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