Supply VMS System to Scottish Environment Protection Agency

Maintenance of Hardware/Software Including Supply and Commissioning of New Equipment.

United Kingdom-Stirling: Variable message signs

2019/S 125-305863

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Scottish Environment Protection Agency
Strathallan House, Castle Business Park
Stirling
FK9 4TZ
United Kingdom
Telephone: +44 1786457700
E-mail: fiona.kemp@sepa.org.uk
NUTS code: UKM

Internet address(es):Main address: http://www.sepa.org.uk

Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11302

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.publiccontractsscotland.gov.uk

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: www.publiccontractsscotland.gov.uk

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Other type: NDPB

I.5)Main activity

Environment

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

VMS System — Maintenance of Hardware/Software Including Supply and Commissioning of New Equipment

Reference number: C19012PUR

II.1.2)Main CPV code

34924000

II.1.3)Type of contract

Services

II.1.4)Short description:

— provide new software for the control of the existing network of VMS,

— maintain that software and the existing network of VMS,

— provide the necessary equipment to allow SEPA to replace some of the existing network of VMS over the life of the contract,

— perform on site commissioning checks on installed VMS minimum of 3 weeks prior to the start of the bathing water sampling season (15^th May),

— provide maintenance support for VMS and software during the bathing water season (1^st June to 15^th September).

II.1.5)Estimated total value

Value excluding VAT: 450 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

34924000

II.2.3)Place of performance

NUTS code: UK

Main site or place of performance:

Bathing Water Site at beaches throughout Scotland.

II.2.4)Description of the procurement:

SEPA wishes to appoint a contractor to carry out the maintenance of existing bathing waters VMS signs, together with the supply and commission of new signs, as and when required.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 450 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: yes

Description of renewals:

Option to extend for 2 periods of 1 year each.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

N/a.

III.1.2)Economic and financial standing

List and brief description of selection criteria:

4B.1.1 Bidders will be required to have a minimum ‘general’ yearly turnover of 950 000 GBP for the last 3 years.

4B.1.3 If the relevant documentation is available electronically, please indicate.

4B.2.1 Bidders will be required to have a minimum ‘specific’ yearly turnover of 950 000 GBP for the last 3 years.

4B.2.3 If the relevant documentation is available electronically, please indicate:

4B.3 Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading;

4B.4 Bidders will be required to state the value for the following financial ratios:

— acid test ratio,

— net profit/net sales ration,

— net capital employed.

4B.4.1 If the relevant documentation is available electronically, please indicate:

4B.5.1 It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurance indicated below:

— employer’s (compulsory) liability insurance = 5 000 000 GBP,

— public liability insurance = 5 000 000 GBP,

— professional indemnity insurance = 1 000 000 GBP,

— product liability insurance = 5 000 000 GBP.

4B5.3 If the relevant documentation is available electronically, please indicate.

Minimum level(s) of standards possibly required:

Acid test ratio: the bidder must have a score greater than 1.

Net profit/net sales: the bidder must score a positive figure.

Net capital employed: the bidder must score a positive figure.

Employer’s (compulsory) liability insurance = 5 000 000 GBP.

Public liability insurance = 5 000 000 GBP.

Professional indemnity insurance = 1 000 000 GBP.

Product liability insurance = 5 000 000 GBP.

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 01/08/2019

Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 31/10/2019

IV.2.7)Conditions for opening of tenders

Date: 01/08/2019

Local time: 13:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3)Additional information:

Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland website at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=589070

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:589070)

VI.4)Procedures for review

VI.4.1)Review body

Scottish Environment Protection Agency
Strathallan House, Castle Business Park
Stirling
FK9 4TZ
United Kingdom
Telephone: +44 1786457700Internet address: http://www.sepa.org.uk

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/06/2019