Supply Web Filtering Solution Denbighshire

Supply Web Filtering Solution Denbighshire

Denbighshire is seeking a centralised Internet filtering solution for corporate, schools, libraries and Youth Centre networks.

Web Filtering Solution for Denbighshire County Council – Corporate, Schools, Libraries and Youth Centr


1 Authority Details


Authority Name and Address

Denbighshire County Council

ICT Infrastructure, Caledfryn, Smithfield Road,


LL16 3RJ


Markeus Woodworth

+44 1824706299


Address from which documentation may be obtained

As in 1.1


Completed documents must be returned to:

As in 1.1

2 Contract Details



Web Filtering Solution for Denbighshire County Council – Corporate, Schools, Libraries & Youth Centr


Description of the goods or services required


Denbighshire is seeking a centralised Internet filtering solution for corporate, schools, libraries and Youth Centre networks. The system will be used by schools, public libraries and youth centres to ensure that children and young people of school age are subject to age-related web filtering. On corporate sites, Public Access networks will also need to be filtered by the solution.

There are currently 67 schools with approximately 23,750 pupils, 8 libraries and 6 youth centres. Web filtering in schools will be based on the Welsh Government age-related web filtering standards. Technical staff in secondary schools will have the ability to administer filtering to reflect specific school requirements that differ from the overarching filtering provision. For some primary schools administration of filtering may be allowed by designated staff – in addition to administration by the corporate ICT Technician.

The Council will seek to award a contract for a period of three years with options to extend for up to two further years. The contract will start on 1st June 2016.

This procurement will be carried out electronically. Submissions are invited via the Proactis e-sourcing portal:

The closing date for submissions is Monday 29th February 2016 at 12:00pm. Requests for clarification must be submitted via the Proactis portal before 12:00pm on Wednesday 24th February.

The successful supplier will be required to attend an initial planning meeting with Denbighshire staff in County Hall, Ruthin, LL15 1YN within two week of the awarding of the contract. The meeting will focus on technical implementation needs, timescales and required actions.

Responses to this notice may be submitted in Welsh. A response submitted in Welsh will be treated no less favourably than a response submitted in English

Information provided during this procurement process may inform the final specification and the conditions of any contract between the successful contractor(s) and Denbighshire County Council.

The Council reserves the right not to award any contract following this procurement process.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at


Notice Coding and Classification

48200000 Networking, Internet and intranet software package
48220000 Internet and intranet software package
48221000 Internet browsing software package
48517000 IT software package
48783000 Content management software package

1013 Conwy and Denbighshire


Total quantity or scope of tender

3 Conditions for Participation


Minimum standards and qualification required

4 Administrative Information


Type of Procedure

Single stage – Any candidate may submit a tender.


Reference number attributed to the notice by the contracting authority



Time Limits

a) Time-limit for obtaining documentation 26-02-2016

b) Time-limit for receipt of completed tenders
29-02-2016  Time  12:00

c) Estimated award date 11-03-2016


Language or languages in which tenders or requests to participate can be drawn up



Tender Submission Postbox

5 Other Information


Additional Information

Instructions to Express Interest and Access Documentation

1. Log in to the Proactis Plaza E-Sourcing Portal at

2. PLEASE NOTE – If you are already registered on the Proactis portal please Login using your existing details and start at Step

14 of these instructions if not go to STEP 3

3. Click the “Sign Up” button at the bottom of the window

4. Enter your correct Organisation Name, address and Primary Contact Details. You will need to create the Organisation ID and

User Name. Please note that if you have a Generic email address for your organisation e.g. then please use this

as the primary contact email address as this will allow you to still receive messages compared to where you have a specific person

identified in this role and they move on at a point in the future.

5. Please make a note of the Organisation ID and User Name, then click “Register”

6. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter

Organisation Details.

7. Please enter the information requested, click the “>” on the screen and follow the instructions ensuring that you enter all

applicable details.

8. In the Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender

notice as this will give you access to the tender process. Please ensure that the selected codes are relevant to your business to

ensure that you get notification of opportunities that are of interest to your organisation.

9. In the Buyers screen please select Denbighshire County Council (although you may register with other buying organisations at

the same time if you wish)

10. In the Primary Contact Details screen please ensure that all information is complete. (Please see note 4 above)

11. Accept the Terms and Conditions and then click the “>”. This takes you in to the Welcome window.

12. In the Finish screen please enter a new password and note all your Login details for future reference.

13. Now click “Complete Registration” and you will enter the Supplier Network page.

14. On the centre of the screen click “Opportunities”. This will take you to the list of current opportunities available to you.

15. Click the “>” that relates to this notice, this will take you into the PQQ or Tender Request and click “Register Interest”. Note

there may be several opportunities that appear on this screen, please ensure that you select the correct one for your organisation.

16. In the “Your Opportunities” screen please note the closing time and date for completion of the relevant project. Please review

the “Items” tab (Tender stage only) and the Documents tab (PQQ and Tender stages) as there will be information relating to the

project held here. The Documents are accessed by clicking the down arrow underneath the General tab. Please ensure that you

download all documents to your PC as you will be required to complete and upload some of the documents as part of your

submission. There are also instructions on how to complete your submission in the Guidance for Bidders document held in this


17. You can now either create your response” to, or “Decline” this opportunity.

18. Once you have started to complete your response to the opportunity and wish to save and return later click “Save”. The next

time you Login to access the opportunity please go to the “Opportunities” tab and identify the relevant request that you previously


19. When you have completed your response please click “Validate” to ensure that you have answered all the questions. If there

are no errors identified click “Save” to ensure that your submission is saved, then click “Submit”. You will then get a “Pop Up”

with your unique submission reference number. This is also confirmed by email to you.

20. If you are adding attachments at any point in the process please ensure that you click the “Add to Library” button as if you are

invited to any subsequent opportunities in the future to tender any documents that you have added will automatically be added to

your submission and all you will be required to do is check that they are the current version. This is a secure system and your

documents will not be accessed by any other party.

21. Please note that any queries must be sent via the secure dialogue section of the e-tender portal. We will not respond to any

queries received by any other method.

22. If you require any further assistance please contact the Project Manager as identified in the project details.

(WA Ref:40878)


Additional Documentation

DCC_Web_Filtering – Specv1.0


Publication date of this notice



Express an interest online