Supply Workforce Management System to NIHE

The Northern Ireland Housing Executive invites tenders for the provision of a workforce management system as described in the tender documentation.

United Kingdom-Belfast: Scheduling and productivity software package

2016/S 047-078538

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Northern Ireland Housing Executive
2 Adelaide Street
Contact point(s): ronan.matthews@nihe.gov.uk
BT2 8BP Belfast
UNITED KINGDOM

Internet address(es):

Address of the buyer profile: https://etendersni.gov.uk/epps

Electronic access to information: https://etendersni.gov.uk/epps

Electronic submission of tenders and requests to participate: https://etendersni.gov.uk/epps

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

T1310 — Provision of a Workforce Management System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Northern Ireland Housing Executive invites tenders for the provision of a workforce management system as described in the tender documentation.

II.1.6)Common procurement vocabulary (CPV)

48330000, 48333000, 48217000, 48000000, 48219300, 48430000, 48517000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of the workforce management system required and all information relating to the Housing Executive’s requirements is provided in the tender documentation.
Estimated value excluding VAT:
Range: between 600 000 and 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is potential to extend the contract for up to a further 24 months beyond the initial contract period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to tender documentation available from the contact point above.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment and invoicing subject to and in accordance with contractual terms and conditions (available from the contact point above).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Tenderer must be a legal entity before entering in to any contract with NIHE.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender documentation available from the contact point above.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 57 of the Public Contracts Regulations 2015 and as set out in the tender documentation available from the address above.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See tender documentation available from the contact point above.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See tender documentation available from the contact point above.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T1310

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.4.2016 – 15:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.4.2016 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 6.4.2016
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: NIHE officers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions — How to Express Interest in this Invitation to Tender: Register your company on the e-tendersni website (this is only required once) and click on ‘View current opportunities’ to locate this invitation to tender.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court of Northern Ireland
Chichester Street
BT1 3JF Belfast
UNITED KINGDOM
E-mail: adminoffice@courtsni.gov.uk
Telephone: +44 2890235111
Internet address: http://www.courtsni.gov.uk

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Housing Executive will incorporate a minimum 10 calendar day standstill period from the point information on the contract award is communicated to tenderers in accordance with the Public Contracts Regulations 2015.
A contract will not be entered into during this period. Appeal procedures are specified in the Public Contracts Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.3.2016