Support for Silverlink Patient Care System

Support Services to cover modules of the Silverlink Patient Care System to include amongst others: MPI, a&e, Inpatients, Inpatients Waiting Lists.

United Kingdom-Harrogate: Software support services

2016/S 009-011760

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Harrogate and District NHS Foundation Trust
Harrogate District Hospital, Lancaster Park Road
For the attention of: David Sales
HG2 7SX Harrogate
UNITED KINGDOM
Telephone: +44 01423553614
E-mail: david.sales@hdft.nhs.uk

Internet address(es):

Electronic access to information: http://www.hdft.nhs.uk/about-us/statutory-information/public-procurement-regulations/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Harrogate and District NHS Foundation Trust
Harrogate District Hospital, Lancaster Park Road
For the attention of: David Sales
HG2 7SX Harrogate
UNITED KINGDOM
E-mail: david.sales@hdft.nhs.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of front line support for Silverlink Patient Care system.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKE2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Software support services. Support Services to cover modules of the Silverlink Patient Care System to include amongst others: MPI, a&e, Inpatients, Inpatients Waiting Lists, Colposcopy, Maternity, Out patients, Out patients waiting list, Casenote management, Bed management, community, hl7 messaging both inbound and outbound, e-referral, patient demographic service (pds), child protection information system (cp-is) Integration.
Support services to cover- Post coding solution,Woodward Associates, Simplecode solution, third party software licensing, database and operating system, help-desk.

II.1.6)Common procurement vocabulary (CPV)

72261000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Support Services to cover modules of the Silverlink Patient Care System to include amongst others: MPI, a&e, Inpatients, Inpatients Waiting Lists, Colposcopy, Maternity, Out patients, Out patients waiting list, Casenote management, Bed management, community, hl7 messaging both inbound and outbound, e-referral, patient demographic service (pds), child protection information system (cp-is) Integration.
Support services to cover- Post coding solution,Woodward Associates, Simplecode solution,third party software licensing,database and operating system, help-desk.
Estimated value excluding VAT:
Range: between 250 000 and 2 500 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: 3 or 5 year initial term, 365-day termination thereafter up to 10 years.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2026

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

See Trust documentation on given website address.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See Trust documentation on given website address.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Bids will be accepted from groupings of economic operators (consortia). In the event of a successful consortium bid, the contracting authority may specify that the consortia undertakes a particular legal form and/or require that a single consortium member takes primary liability or that each member undertakes joint and several liability irrespective of the legal form adopted. Where a subsidiary company is used, the ultimate parent company may be required to perform a guarantee in respect of the performance of the contract by the subsidiary before acceptance of a tender.

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
See Trust documentation on given website address.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See Trust documentation on given website address.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
See Trust documentation on given website address.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.2.2016 – 10:00

IV.3.4)Time limit for receipt of tenders or requests to participate

11.2.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.2.2016 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: 2 Trust Senior Managers.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. The Trust must renew its contract for Support services for its Patient Care System before the expiry of the current contract on 31.3.2016. Without contracted support services in place the Trust would be exposing patients to an unacceptable risk to their care and safety. Owing to the urgency of the situation time-limits have been reduced in line with
27 (5) of the Public Contract Regulations 2015.
To view this notice, please click here:

https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=147281857

GO Reference: GO-2016112-PRO-7565519.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Harrogate and District NHS Foundation Trust
Harrogate District Hospital, Lancaster Park Road
HG2 7SX Harrogate
UNITED KINGDOM
E-mail: david.sales@hdft.nhs.uk

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.1.2016