Supported Accommodation Tender Huddersfield

Supported Accommodation Tender Huddersfield

Supported Accommodation for Rough Sleepers and Single Homeless People in Danger of Rough Sleeping.

United Kingdom-Huddersfield: Health and social work services

2020/S 012-024022

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The Council of the Borough of Kirklees
Postal address: High Street
Town: Huddersfield, West Yorkshire
NUTS code: UKE44
Postal code: HD1 2NF
Country: United Kingdom
Contact person: Kirsti Sutton
E-mail: kirsti.sutton@kirklees.gov.uk
Telephone: +44 1484221000
Internet address(es):Main address: http://www.kirklees.gov.uk

Address of the buyer profile: https://www.yortender.co.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.yortender.co.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.yortender.co.uk/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Supported Accommodation for Rough Sleepers and Single Homeless People in Danger of Rough Sleeping (Clare House)

Reference number: KMCAS-140

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Kirklees Council would like to procure a service to provide short term supported accommodation to include safety, security and life skills to males and females aged 21 years and over (the ‘Service User’) who are single, homeless, rough sleeping or at risk of rough sleeping and encourage them to develop the skills they require to successfully live independently in the future.

II.1.5)Estimated total value

Value excluding VAT: 1 250 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

85300000
85310000

II.2.3)Place of performance

NUTS code: UKE44
Main site or place of performance:

The Council Borough of Kirklees.

II.2.4)Description of the procurement:

Kirklees Council would like to procure a service to provide short term supported accommodation to include safety, security and life skills to males and females aged 21 years and over (the ‘Service User’) who are single, homeless, rough sleeping or at risk of rough sleeping and encourage them to develop the skills they require to successfully live independently in the future.

The successful tenderer (the ‘Service Provider’) will be expected to enter into a management agreement with the landlord of the residence to carry out housing management functions, such as completing tenancy agreements, collection of rent and making day to day repairs. This agreement will also include the service provider’s license to operate within the residence. The service provider will receive a predetermined fee from the landlord for carrying out this function.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 70
Cost criterion – Name: Price / Weighting: 30

II.2.6)Estimated value

Value excluding VAT: 1 250 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is anticipated that the contract will initially run for a period of 3 years with the successful service provider, with the provision to extend the contract by up to a maximum of 2 further 12-month periods. The anticipated commencement date of the contract is 1.11.2020.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

The landlord of the premises is home group. Applicants must complete the landlord’s housing management specification questionnaire (HMSQ) as detailed in Appendix A to the tender documents. We have also included the landlord’s housing management contract in Appendix C to the tender documents. As per the housing management specification questionnaire (Appendix A), the current landlord of the property requires evidence to satisfy their requirements regarding the facilities management aspects of the service. Service providers unable to meet these requirements will not be invited to submit a subsequent tender.

The standard selection questionnaire will be used by Kirklees Council’s evaluation team to determine whether the applicant satisfies what the Council considers is an appropriate level of experience, expertise and financial standing and that the applicant’s values and processes are consistent with those of the Council. The selection questionnaire will be used to determine suitable economic and financial standing of the applicant, minimum required levels of insurance and appropriate safeguarding and DBS compliance.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

This exercise is a restricted procedure in accordance with the requirements under Regulation 28 of the Public Contracts Regulations 2015 (SI 2015/102) for the purpose of procuring the service described in the ‘Service Specification’. This specification is part of the procurement documentation that was published in relation to this notice, and can be found at www.yortender.co.uk.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

In accordance with:

(i) Article 57 to 60 of Directive 2014/24/EU of the European Parliament and of the European Council; and

(ii) Regulations 57 to 60 of the Public Contracts Regulation 2015 (SI 2015/102) (the ‘Regulations’), which require or permit the contracting authority not to select or to treat as ineligible, economic operators, the contracting authority reserves the right to exclude any economic operator whom they deem to not satisfy any criteria outlined within the scoring matrices contained within the standard selection questionnaire (‘SQ’) within the Service Providers’ Submission Document (i.e. Appendix 1).

III.1.2)Economic and financial standing

List and brief description of selection criteria:

See Section 4 of the SQ. Economic operators must submit either a copy of the audited accounts for the most recent 2 years if requested. If it cannot, then it must provide either:

(a) a statement of the turnover, profit and loss account/ income statement, balance sheet/ statement of financial position and statement of cash flow for the most recent year of trading for this organisation;

(b) a statement of the cash flow forecast for the current year and a bank letter outlining the current cash and credit position; or

(c) alternative means of demonstrating financial status if any of the above are not available (e.g. forecast of turnover for the current year and a statement of funding provided by the owners and/or the bank, charity accruals accounts or an alternative means of demonstrating financial status).

Economic operators must also confirm whether or not they are part of a wider group (e.g. a subsidiary of a holding/parent company), and if so must provide confirmation of:

(a) the name of the organisation;

(b) the relationship to the economic operator completing the SQ; the organisation’s company accounts (if available); and confirmation on whether or not this organisation would be willing to provide a guarantee if necessary, and if not would the economic operator be able to obtain a guarantee elsewhere (e.g. from a bank)

Insurance

See Section 8.1 of the SQ. Economic operators are asked to self-certify whether they already have, or can commit to obtain, prior to the commencement date of the Contract, the levels of insurance cover indicated below:

(a) employer’s (compulsory) liability insurance 10 000 000 GBP (in relation to any one claim or series of claims);

(b) public liability insurance 10 000 000 GBP (in relation to any one claim or series of claims).

Minimum level(s) of standards possibly required:

The rationale applied will be economic operators being able to demonstrate an annual turnover of at least twice the estimated annual contract value. Therefore, economic operators must demonstrate a minimum annual turnover of at least 500 000 GBP (five hundred thousand GBP).

Failure by an economic operator to supply either a copy of the audited accounts for the most recent 2 years or any one of the document listed in (a) – (c) in Section 4.1 of the SQ may also result in exclusion. Further, any answers which leads the contracting authority, acting reasonably, to conclude (considering the risk that the relevant answer suggests about the economic operator’s ability to properly perform the contract) that it would be inappropriate to select the economic operator on this occasion may result in exclusion. In addition, if an economic operator indicates in Section 5 of the SQ that its parent or holding company is prepared to guarantee the performance of the economic operator’s company, the information provided in response to Sections 5.1 to 5.3 will be used in the financial assessment of the economic operator.

Insurance –

See 8.1 of the SQ.

Failure to indicate ‘Yes’ to any of the required insurances stated in Section 8.1 will result in exclusion.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

See Section 6 of the SQ.

Minimum level(s) of standards possibly required:

(a) at least one example of a previous contract that meets the minimum requirements set out in Section 6, and demonstrates to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority’s contract;

or

(b) a satisfactory reason as to why the economic operator is unable to provide any examples of previous contracts that are relevant to the contracting authority’s requirements under the contract, and that meets the minimum requirements set out in Section 6.3 of the SQ.

However, economic operators are asked to note that:

(c) If economic operators need to use more than one example to demonstrate that they possess the relevant general technical expertise and professional experience, they may do so up to a maximum of 3 examples;

(d) the contracting authority reserves the right to confirm the accuracy of any information provided in response to Section 6 of the SQ with any named customer contact(s). Any replies from any named customer contact(s)which lead the contracting authority, acting reasonably, to doubt any significant representations made in the economic operator’s responses to Section 6 may result in exclusion.

Fail – the economic operator:

(a) has failed to provide any examples of any previous contracts in response to Section 6 of the SQ;

and

(b) has failed to provide a satisfactory reason as to why they were unable to provide any examples;

or

(c) the examples given in response to Section 6 of the SQ do not demonstrate to the reasonable satisfaction of the contracting authority that the economic operator possesses the relevant general technical expertise and professional experience to be entrusted with the contracting authority’s contract.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 24/02/2020
Local time: 13:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 09/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Provided that the tender is submitted fully in accordance with the requirements set out within the ‘Service Specification’ and the remaining sections of the tender documents, the contract will be awarded on the basis of the most economically advantageous tender based on 30 % price and 70 % quality.

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (‘SMEs’). However, any selection of economic operators will be based solely on the criteria set out for the procurement, and the contract will be awarded to the most economically advantageous tenderer.

Further specifics on the above award criteria can be found in the tender documentation published with this notice.

Please note that tenders will only be invited once suitability of economic operators has been assessed in accordance with the SQ, which will be marked on a pass or fail basis. Economic operators who fail to pass the minimum selection criteria within the SQ and/or the housing management specification questionnaire will be excluded from the process and will not be invited to submit a tender submission.

The tender documents are available to download at www.yortender.co.uk.

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court of England and Wales
Town: London
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

In accordance with Regulation 86 (Notices of decisions to award a contract or conclude a framework), Regulation 87 (Standstill periods) and Chapter 6 (Applications to Court) of the Public Contracts Regulations 2015 (SI 2015/102), the contracting authority will incorporate a minimum 10 calendar day standstill period at the point that information on the award of the contract is communicated to economic operators. This period allows any unsuccessful economic operator(s) to seek further debriefing from the contracting authority before the award of the contract to the successful economic operators. Such additional information should be requested from the address at Sections I.1) and I.3) of this notice above. If an appeal regarding the award of the contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within 30 days beginning with the date when the aggrieved party first knew or sought to have grounds for starting the proceedings had arisen. The Court may extend the time limited for starting proceedings where the Court considers that there is a good reason for doing so, but not so as to permit proceedings to be started more than 3 months after that date. Where the contract has not been awarded, the Court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If however the contract has been awarded, the Court may only award damages or, where the contract award procedures have not been followed correctly, declare the contract to be ineffective.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/01/2020