Supported housing system services contract

Supported housing system services contract

A supported housing system that evidences the support process from referral through to the end of support to demonstrate support is being delivered to commissioner outcome requirements.

United Kingdom-Wolverhampton: Software package and information systems

2013/S 218-379593

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bromford Housing Group Limited for itself and as central purchasing body and as an agent for and on behalf of all members of Bromford Housing Group Limited, including Bromford Housing Association Limited, Bromford Home Ownership Limited and Fosseway Housing Association Limited (the Authority)
1 Exchange Court, Brabourne Avenue
Contact point(s): Procurement Team
WV10 6AU Wolverhampton
UNITED KINGDOM
Telephone: +44 1902396748
E-mail: procurement.team@bromford.co.uk

Internet address(es):

General address of the contracting authority: www.bromfordgroup.co.uk

Electronic access to information: https://www.housingprocurement.com/

Electronic submission of tenders and requests to participate: https://www.housingprocurement.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Supported housing system services contract.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A supported housing system that evidences the support process from referral through to the end of support to demonstrate support is being delivered to commissioner outcome requirements. This system must be capable of being accessible by Support Workers on fixed desktops in the office and touch screen devices in the field (with or without a internet connection).
II.1.6)Common procurement vocabulary (CPV)

48000000, 48445000, 48613000, 79996100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The supply of a supported housing system. The system must be accessible by Support Workers on both fixed desktops in the office and touch screen devices in the field (with or without a internet connection. The scope will include the option for the Vendor to host the contracting authorities data off site or for the contracting authority to host its data on site. The contract will include system set up, any necessary software development to meet the contracting authorities requirements, integration with the contracting authorities housing management system, training, ongoing support and upgrades.
It is intended that after the first 48 months, the contract will renew automatically for further period(s) of 12 months (subject to Bromford’s discretion) each until terminated in accordance with its terms. This will be further described in the tender documents.
Estimated value excluding VAT: 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: It is intended that after the first 48 months, the contract will renew automatically for further period(s) of 12 months (subject to Bromford’s discretion) each until terminated in accordance with its terms. This will be further described in the tender documents.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Any deposits or guarantees required will be stipulated in the Invitation to Tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any financing conditions and payment arrangements will be stipulated in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required: All details for participation in this tender will be specified in the tender documents which will be supplied on request.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
Minimum level(s) of standards possibly required:
All details for participation in this tender will be specified in the tender documents which will be supplied on request.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As specified in tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.12.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
Other: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Authority reserves the right not to award any agreement or to award any contract. Contractors should therefore note submission to the Authority does not guarantee any level/ amount of work from the Authority.
The following instructions are for potential suppliers.
This tender process will be managed using our electronic tendering solution referred to as the Housing Procurement Portal.
Bromford use the Housing Procurement Portal for placing EU and non-EU public notices. The portal allows immediate publication of these notices which gives suppliers instant access to tender opportunities.
Suppliers need to register on the portal so they can access the tender documents. To enter the Housing Procurement Portal, please visit:
https://www.housingprocurement.com/procontract/housing/supplier.nsf/frm_home?ReadForm

Please note, if you are already registered, you will not need to register again; simply login using your existing username and password. If required, there is a password reminder link on the home page.
For detailed instructions on how new suppliers can register on the portal, please visit our website by clicking on this link: http://www.bromfordgroup.co.uk/selling-to-bromford/ Here, you will be able to access our registration help guide.

Once successfully registered, you will be able to click on the ‘Suppliers Area’ of the Housing Procurement Portal. Here you will see a list of latest tender opportunities. Simply click on the relevant opportunity and click ‘Register Interest.’ You will then receive an e-mail once the tender documents become available.
If you experience any technical difficulties, please contact the Portal Helpdesk on +44 1670597136 or support@due-north.com

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.housingprocurement.com/ You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
London
UNITED KINGDOM
Telephone: +44 2072763000

VI.5)Date of dispatch of this notice:8.11.2013