Supported Living Framework

UK-Portsmouth: Social work services with accommodation

2013/S 116-198161

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Portsmouth City Council
Integrated Commissioning Unit, Great Western House (Floor 2), Portsmouth City Council & Portsmouth Clinical Commissioning Group, Civic Offices
Contact point(s): Integrated Commissioning Unit
For the attention of: Roy Shipley
PO1 2EP Portsmouth
UNITED KINGDOM
Telephone: +44 2392688349
E-mail: scacontracts@portsmouthcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.portsmouth.gov.uk/procurement/index.html

Further information can be obtained from: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Procurement Service
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

Tenders or requests to participate must be sent to: Portsmouth City Council
Procurement Service Floor 2 Core 3/4, Civic Offices Guildhall Square
PO1 2BJ Portsmouth
UNITED KINGDOM
Telephone: +44 2392834918
E-mail: procurement@portsmouthcc.gov.uk
Internet address: https://in-tendhost.co.uk/portsmouthcc/aspx/Home

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Supported Living Framework (Learning Difficulties – Care & Support).

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: The environs of the City of Portsmouth.
NUTS code UKJ31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 9 000 000 and 10 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Portsmouth City Council (“the Council”) wishes to establish a multi provider framework for the provision of supported living and community support services based in the Portsmouth area for service users with a learning disability. The framework will be used to appoint support providers for supported living schemes established within the Portsmouth area over the lifetime of the framework.
For this purpose, supported living is defined as support with daily living including but not limited to tenancy related support, personal care, support to remain safe, other activities inside the individual’s home and (where tenancy related support is being provided) will also include activities outside of the home. Where the only support being provided is outside of the home, this will be regarded as day services and will not be purchased via this framework.
No guarantees regarding the value of work let via the framework can be provided, however, it is estimated that individual call off contracts under the framework will range in value from GBP 25,000 to GBP 400,000 per annum. The Council anticipates the average call off contract under the framework to have a value of approximately GBP 100,000 per annum. Providers for individual schemes will be appointed via a competitive process. The overall framework value is estimated to be between GBP 9,000,000 and GBP 10,500,000, dependant on the particular needs of service users that may arise over the framework life.
A minimum of 3 and a maximum of 8 tenderers will be appointed to the framework, selected on the basis of the highest scoring compliant tenderers. If over the course of the Framework, one of the providers ceases to trade, terminates their involvement by mutual consent or have their agreement terminated, the Council reserves the right to approach the tenderer who ranked immediately below those who were originally appointed as a result of this tender process and enquire if they would wish to be appointed as an approved supplier on to the framework.
The Council is aiming to have awarded the framework by the 3.12.2013. Once operational, call off contracts may be let under the framework for a maximum duration of 4 years.

II.1.6)Common procurement vocabulary (CPV)

85311000, 85312400, 85310000, 85300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework will be utilised to deliver support to service users with Learning Difficulties within supported living schemes operating within the city of Portsmouth.
Support services include, but are not limited to:
– Tenancy related support;
– Personal care;
– Support to remain safe;
– Activities inside a service user’s home;
– Activities outside a service user’s home (where tenancy support is provided).
Estimated value excluding VAT:
Range: between 9 000 000 and 10 500 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required: As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

Minimum level(s) of standards possibly required:
As defined within the tender documents accessible via https://in-tendhost.co.uk/portsmouthcc/

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 60

2. Price. Weighting 40

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCA/PC03RS/12060/T

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.7.2013 – 16:00

IV.3.4)Time limit for receipt of tenders or requests to participate

29.7.2013 – 16:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.6.2013