Supported Living Services for People with Disabilities in Colwyn Bay Area

Supported Living Services for People with Disabilities in Colwyn Bay Area

Conwy County Borough Council wishes to procure services under the Light Touch Regime of the Public Contract Regulations 2015 to provide supported living services for people with learning and/or physical disabilities in the Colwyn Bay and Old Colwyn area.

United Kingdom-Conwy: Health and social work services

2019/S 249-618731

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
NUTS code: UKL13
Postal code: LL32 8DU
Country: United Kingdom
E-mail: anita.williams@conwy.gov.uk
Telephone: +44 1492574000
Internet address(es):Main address: http://www.conwy.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: www.sell2wales.gov.wales
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: www.sell2wales.gov.wales

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Supported Living Services for People with Disabilities

Reference number: LD/58

II.1.2)Main CPV code

85000000

II.1.3)Type of contract

Services

II.1.4)Short description:

Conwy County Borough Council wishes to procure services under the Light Touch Regime of the Public Contract Regulations 2015 to provide supported living services for people with learning and/or physical disabilities in the Colwyn Bay and Old Colwyn area. The procurement is divided into 3 separate lots with plans to undertake the second stage (invitation to tender) separately in respect of each of the lots, phased over the period of the next 12 months.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 1
II.2)Description

II.2.1)Title:

Supported Living Services in the Colwyn Bay area (West)

Lot No: 2

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Conwy (Colwyn Bay West).

II.2.4)Description of the procurement:

Conwy County Borough Council is looking for expressions of interests from suitable and experienced service providers who are able to deliver flexible, person centred and outcome focused supported living services in the Colwyn Bay (West) area. The procurement for this lot is anticipated to be completed between September 2020 and January 2021. The procurement comprises of a minimum 1 property with capacity for 7 individuals living in a shared setting with potential to increase services within the immediate vicinity of this area during the contract term. The service is currently delivered by an existing independent service provider. This lot may potentially also include a second property with capacity for 3 individuals living together in a shared setting (currently supported by local authority in-house services), to be further determined prior to the second stage. As part of the procurement, 1 contract will be issued to 1 service provider (or a consortium) for a duration of 7 years and with an option to extend for a further 3 year period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract includes an extension for a period of 3 years (36 months).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supported Living Services in the Old Colwyn Area

Lot No: 3

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Conwy (Old Colwyn area).

II.2.4)Description of the procurement:

Conwy County Borough Council is looking for expressions of interests from suitable and experienced Service Providers who are able to deliver flexible, person centred and outcome focused supported living services in the Old Colwyn area. The procurement for this lot is anticipated to be completed between May and September 2020. This lot comprises of currently 4 adapted properties supporting 8 individuals with learning and physical disabilities (living in a shared setting or on their own) with with potential to increase services within the immediate vicinity of this area during the contract term. Existing services are currently delivered by 2 service providers under separate contract agreements. As part of the procurement, 1 contract will be issued to 1 service provider (or a consortium) for a duration of 7 years and with an option to extend for a further 3 year period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a period of 3 years (36 months).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Supported Living Services in the Colwyn Bay Area (East)

Lot No: 1

II.2.2)Additional CPV code(s)

85000000

II.2.3)Place of performance

NUTS code: UKL13
Main site or place of performance:

Conwy (Colwyn Bay).

II.2.4)Description of the procurement:

Conwy County Borough Council is looking for expressions of interests from suitable and experienced service providers who are able to deliver flexible, person centred and outcome focused supported living services in the Colwyn Bay (East) area. The procurement for this lot is anticipated to be completed between January and May 2020. This lot comprises of currently 4 adapted properties supporting 18 individuals with a range of support needs with potential to increase services within the immediate vicinity of this area during the contract term. Existing services within the properties are currently delivered by 4 different service providers under separate contracting arrangements, including local authority in-house. As part of the procurement, 1 contract will be issued to 1 service provider (or a consortium) for a duration of 7 years and with an option to extend for a further 3 year period.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: yes
Description of renewals:

The contract may be extended for a period of 3 years (36 months).

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 6

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

The execution of the service is reserved to domiciliary care in accordance with the Registration and Inspection of Social Care Wales Act (RISCA).

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 073-161972

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 03/02/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 24/02/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

It is estimated that the service will be re-tendered prior to the end of the contract, subject to contract extension.

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=98505

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Under the terms of this contract the successful supplier(s) will be required to deliver community benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The community benefits included in this contract are:

Conwy County Borough Council is committed to contributing to the social, economic and environmental well being of the wider community. Accordingly, the service provider will be encouraged to maximise community benefits through the lifetime of the contract in relation to generating employment opportunities and introducing innovative approaches such as offering apprenticeship placements as an example.

(WA Ref:98505)

The buyer considers that this contract is suitable for consortia.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
Postal code: LL32 8DU
Country: United Kingdom
Telephone: +44 1492574000Internet address: http://www.conwy.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

24/12/2019