Supporting independent living of the elderly through robotics

Supporting independent living of the elderly through robotics

Tenderers are invited to tender for projects under the pre-commercial procurement (PCP) Challenge to develop technology based solutions addressing robotic solutions for assisting elderly people with physical disabilities.

UK-Swindon: Research services

2013/S 046-074279

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Technology Strategy Board
North Star House, North Star Avenue
Contact point(s): Please see www.silverpcp.eu for more information.
SN2 1FF Swindon
UNITED KINGDOM
Telephone: +44 3003214357
E-mail: competitions@silverpcp.eu

Internet address(es):

General address of the contracting authority: www.innovateuk.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Scientific research and development
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Pre-Commercial Procurement (PCP). Supporting independent living of the elderly through robotics. Project acronym: SILVER
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: UK, and/or the Netherlands, and/or the Denmark, and/or Finland, and/or Sweden.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 8
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 1 800 000 EUR
Frequency and value of the contracts to be awarded: The total budget for the entire duration of the framework agreement is (incl. VAT) 2 150 000 EUR. For more information about the budget for each phase, please see the Invitation To Tender.

II.1.5)Short description of the contract or purchase(s)

Tenderers are invited to tender for projects under the pre-commercial procurement (PCP) Challenge to develop technology based solutions addressing robotic solutions for assisting elderly people with physical disabilities. The target group that this PCP-Challenge looks to address is for those who require assistance by care staff in activities in daily life in order to continue living independently in their own homes, even when facing multiple physical and mental disabilities. These solutions should add to improved cost-effectiveness in the homecare sector. The main goal of the SILVER challenge is to develop new innovative robotic solutions that interact with the elderly in order to assist them with personal activities of daily living. These solutions are not yet on the market, but can be developed and tested within the SILVER PCP period of 2-3 years. These robotics solutions will be able to take over all or part of the work of care givers. Tenderers should aim at a market introduction of their new solution a maximum of 2-4 years after the end of the PCP. In 2020 the new solutions should make it possible to care for 10% more people with the same amount of staff. But this challenge is not only about costs and time saving, it is also about improving the quality of life of elderly citizens and help them contribute to society as they grow older.
The Challenge will run through a 3 phased life-cycle.
Phase 1 is intended to demonstrate the feasibility of proposed concepts for new solutions. The contracts placed for Phase 1 will be for the duration of 6 months and a maximum price of 40,000 euros (excluding VAT). A budget of maximum 350,000 Euros (incl. VAT) is available for a maximum of 8 projects in Phase 1. The number of awarded contracts depends on the price of the tenders and the required minimum score of the tenders.
Phase 2 is intended to develop and evaluate prototypes or demonstrators from the more promising concepts in Phase 1. Phase 2 is dependent upon successful completion of Phase 1 and contracts may be awarded to selected Phase 1 contractors. It is anticipated that the budget will be 720,000 Euros (including VAT) for a maximum of 4 projects. The contracting authorities will test the solutions coming from the pilots. In Phase 2 of the project this will likely be done for any one pilot in a single centre (e.g. the living labs in the Region of Southern Denmark). More information on the testing location(s) will be made available during Phase 1. The contracts placed for Phase 2 will be for the duration of 12 months. The number of awarded contracts depends on the budget, the price of the tenders and the required minimum score of the tenders.
Phase 3 is intended for the original development of a limited volume of first products/ services (test series). Contracts for Phase 3 may be awarded to selected Phase 2 contractors that have successfully completed Phase 2. For this phase, it is anticipated that a budget of 1 080,000 Euros (including VAT) is available for a maximum of 3 projects. In Phase 3, testing will be done in a real environment. The contracting authorities will test the solutions coming from the pilots in all the procuring countries. In this way the SILVER consortium can ensure that any locally required differences (e.g. to cope with different languages or local building regulations) can be covered whilst not burdening the pilots early on by having to cope with multiple testing centres. The final decision on which procurer will take responsibility for testing which project will be taken before Phase 3 commences. In this way it will be easier to match the needs of the pilot projects to the testing capabilities / facilities of the procurers. The contracts placed for Phase 3 will be for the duration of 12 months. The number of awarded contracts depends on the budget, the price of the tenders and the required minimum score of the tenders.
The Technology Strategy Board, will act as the Authority that carries out the PCP procurement on behalf and in the name of a cross-border group of SILVER contracting authorities with the following parties:
City of Odense (Denmark), City of Oulu (Finland), City of Stockport (UK), City of Vantaa (Finland), City of
Västerås (Sweden), Region of Southern Denmark (Denmark), City of Eindhoven (the Netherlands). Until 7 days prior to the deadline for bids for Phase 1 per country of the SILVER contracting authorities, one new procuring entity may enter the group of SILVER contracting authorities and become an equal partner in the group of SILVER contracting authorities with the same rights as the other contracting authorities. Tenderers and contractors will be immediately informed about changes in the group of SILVER contracting authorities.
Please note this is a PCP, adhering to the EU Treaty Principles but not subject to the Public Contract
Regulations 2006, the EU Public Procurement Directives or the WTO/GPA.
Please see www.silverpcp.eu for more information.

II.1.6)Common procurement vocabulary (CPV)

73110000, 42900000, 42997300, 33000000, 33196200, 73300000, 73120000, 33196100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see the tender documents for more information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 180-296155 of 19.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: No formal opening will take place.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): The consortium that has prepared the work leading to the launch of this PCP has received funding from the European Union’s Seventh Framework Programme (FP7/2007-2013) under SILVER project grant agreement n°287609. This PCP procurement is executed however under the sole responsibility and liability of the contracting authorities in the SILVER project (for more information refer to the invitation to tender documents). The European Union itself is not participating as contracting authority in this PCP.
VI.3)Additional information

Please note this is a PCP, adhering to the EU Treaty Principles but not subject to the Public Contract
Regulations 2006, the EU public procurement Directives or the WTO/GPA. This publication is therefore made on a voluntarily basis; therefore, the contracting authority will not apply the open procedure. The open procedure is only indicated on this publication as it is not possible to publish this call for competition without selecting one of the listed procedures, and the pre-commercial procedure as such is not listed. The contracting authority will follow the procedure described in the invitation to tender document and further documents which may be obtained under www.silverpcp.eu.

PCP concerns an R&D services contract in which R&D can cover activities such as solution exploration and design, prototyping, up to the original development of a limited volume of first products or services in the form of a test series. Original development of a first product or service may include limited production or supply in order to incorporate the results of field testing and to demonstrate that the product or service is suitable for production or supply in quantity to acceptable quality standards. R&D does not include commercial development activities such as quantity production, supply to establish commercial viability or to recover R&D costs, integration, customisation, incremental adaptations and improvements to existing products or processes. The Contracting Authority shall not be obliged to pay remuneration to the Contractor if, at the time of completion of the respective PCP phase, the value of the labour for executing the R&D services represent less than 51% of the performance of the contract and shall be entitled to ask for a full and unconditional refund of any payments made.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Please see the Invitation To Tender documents for detailed information regarding the procedure on how to make a complaint.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Technology Strategy Board
North Star House, North Star Avenue
SN2 1FF Swindon
UNITED KINGDOM
E-mail: competitions@silverpcp.eu
Internet address: http://www.innovateuk.org/complaints.ashx

VI.5)Date of dispatch of this notice:

1.3.2013