Supporting the Voluntary and Community Sector Service

Supporting the Voluntary and Community Sector Service

This service is centred on supporting the infrastructure of the Voluntary and Community Sector (VCS) in Dacorum.

United Kingdom-Hemel Hempstead: Business and management consultancy and related services

2016/S 027-043862

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Dacorum Borough Council
Civic Centre, The Marlowes
Contact point(s): Procurement
For the attention of: Sue Foster (DBC)
HP1 1HH Hemel Hempstead
Telephone: +44 1442228346

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

DBC (SF) — Supporting the Voluntary and Community Sector Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This service is centred on supporting the infrastructure of the Voluntary and Community Sector (VCS) in Dacorum. The role of the service provider will be to develop Voluntary Organisations and Community Groups in the borough, fostering contact between them and providing the sector as a whole with a voice.
The main areas of focus for this service include but are not limited to:
— Administrative/ financial support.
— Campaigning.
— Cross sector working.
— Digital Engagement.
— Financial Management.
— Funding applications bidding.
— Governance.
— IT.
— Infrastructure.
— Monitoring and Evaluation.
— Marketing and Communications.
— Setting up and Sustainability of organisations/ groups.
— Strategy.
— Volunteering and Workforce.
— Volunteer Management.
— Quality Standards.
— Policy and Research.
— Project Management.
It is essential for the service to demonstrate advocacy and leadership within the VCS and develop the sectors sustainability.
Provision of a Volunteer Brokerage Service will also be a required.
Further details of the Service Requirements are provided in the Tender Information documents — Part B.

II.1.6)Common procurement vocabulary (CPV)

79400000, 85322000, 79000000, 66171000, 98000000, 79413000, 72224000, 98110000, 79610000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

See tender documents for details.
Estimated value excluding VAT:
Range: between 378 000 and 630 000 GBP

II.2.2)Information about options

Options: no
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.8.2016. Completion 31.7.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please see tender documents for details.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please see tender documents for details.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Evidence of a relevant Quality Standard Accreditation is a minimum requirement.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: A company financial assessment will be undertaken — last 2 years audited accounts, or if eligible accounts signed by an accountant.
These will be evaluated using a traffic light system. Green — pass; Amber — further investigation/evaluation required; Red — fail.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the evaluation criteria in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 234-425074 of 3.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 23.3.2016
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.3.2016 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For a detailed specification please refer to the Tender Information Documents via the Supply Hertfordshire website

Once you have registered or if you are already registered on Intend you will then be able to download the documents from this site
If you experience any technical difficulties from accessing the above site, then please contact the Helpline 0114 407 0065.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
Telephone: +44 2079476000
Internet address:

Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
EC4Y 1EU London
Telephone: +44 2075366000
Internet address:

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period starting from the date when the contract award was notified to bidders. Tenderers have a right of appeal within the Public Contract Regulations 2015.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Dacorum borough Council
Civic Centre, The Marlowes
HP1 1HH Hemel Hempstead
Telephone: +44 1442228000
Internet address:

VI.5)Date of dispatch of this notice: