Surface Condition Assessment of the National Network of Roads (SCANNER)

Surface Condition Assessment of the National Network of Roads (SCANNER)

To carry out SCANNER surveys on Classified Roads in the West Midlands to monitor the condition of the road surfaces and to supply data including stats for the annual Key Performance Indicators (KPI’s).

UK-Solihull: Architectural, construction, engineering and inspection services

2013/S 024-037389

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Solihull MBC
Council House, Manor Square
For the attention of: Claire Matthews
B91 3QB Solihull
UNITED KINGDOM
Telephone: +44 1217048150
E-mail: procurementteam@solihull.gov.uk

Internet address(es):

General address of the contracting authority: www.solihull.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Health
Housing and community amenities
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Coventry Council Council
HIGHWAYS & TRAFFIC MANAGEMENT, DEVELOPMENT POLICY, TOWER BLOCK, MUCH PARK STREET
CV1 2PY Coventry
UNITED KINGDOM

DUDLEY MBC
HIGHWAYS MAINTENANCE, LISTER ROAD DEPOT, LISTER ROAD
DY2 8JT NETHERTON
UNITED KINGDOM

SANDWELL MBC
HIGHWAYS DIRECT, PO BOX 42, LOMBARD STREET
B70 8RU WEST BROMICH
UNITED KINGDOM

WALSALL COUNCIL
CIVIC CENTRE, DARWELL STREET
WS1 1DG WALSALL
UNITED KINGDOM

WOLVERHAMPTON CC
HEANTUN HOUSE, SALOP STREET
WV3 0SQ WOLVERHAMPTON
UNITED KINGDOM

SOLIHULL MBC
P.O BOX 18 COUNCIL HOUSE
B91 9QS SOLIHULL
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Surface Condition Assessment of the National Network of Roads (SCANNER).
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Solihull MBC, Coventry CC, Dudley MBC, Sandwell MBC, Walsall MBC, Wolverhampton CC.
NUTS code UKG

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

To carry out SCANNER surveys on Classified Roads in the West Midlands to monitor the condition of the road surfaces and to supply data including stats for the annual Key Performance Indicators (KPI’s).
Surveys must be conducted using appropriate equipment which has a currently valid Accreditation Certificates.
Surface condition assessments will be conducted on roads and highways across 6 local authorities in the West
Midlands.
II.1.6)Common procurement vocabulary (CPV)

71000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

2 Year Initial Contract with options to extend for 3 x 1 Years.
Estimated value excluding VAT:
Range: between 85 000 and 95 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Options to extend for 3 x 1 Years
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 3
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 60 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2013. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the ITT.
Minimum level(s) of standards possibly required: As detailed in the ITT.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the ITT.
Minimum level(s) of standards possibly required:
As detailed in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

273-S-12.13-CM
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 15.3.2013
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

18.3.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 18.3.2013 – 12:00
Place:

SOLIHULL MBC – COUNCIL HOUSE.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2015.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Supplier/contractors must allow other public sector/partnerships to use any contract awarded as a result of
this opportunity in addition to the six Local Authorities that will be a party to this contract from the date of
award.
The contract is for an initial period of 2 years with options to extend for 3 x 1 Years
The dates detailed within the notice are provided for information purposes and may be subject to change
VI.1 – Subject to contract extensions. Estimated 2015 or Subsequent years dependant upon contract
extensions being agreed.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Solihull MBC will incorporate a minimum of ten calendar day standstill at the point of information on the award
of contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing
from the contracting authority before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:30.1.2013