Surface dressing of footways and carriageways West Yorkshire contract

I.1)Name, addresses and contact point(s)

I.2)Type of the contracting authority

I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

II.1.2)Type of contract and location of works, place of delivery or of performance

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

II.1.6)Common procurement vocabulary (CPV)

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Estimated timing for further notices to be published: At least 6 months prior to the expiry date.

The contract is related to a project and/or programme financed by European Union funds: no

Further to section (II.3) of this notice, all tenderers should note that the Framework Period is due to commence on or around 1st February 2014, and shall continue for a period of up to four (4) years thereafter (i.e. on or around 31st January 2018). However, further to clauses 3 and 5 of the Framework Conditions of Contract set out in ‘Schedule 1′ of the Framework Agreement (please see file 01 Instructions, Conditions etc of the tender documents), each Contractor’s continuing participation in the Framework Arrangement is subject to an annual review by the Council and the other Contracting Authorities of any Services the Contractor has carried under any relevant Task Order called-off during the previous twelve month annual period in accordance with the Framework Conditions of Contract. Progression of such a Contractor onto successive years of the Framework Period will only follow a successful outcome of the annual review and satisfactory performance by the Contractor of its obligations under the Framework Agreement and any Task Orders called off thereunder during the relevant twelve month period. For the avoidance of any doubt, if a Contractor has not performed any services for either the Council or any of the other Contracting Authorities during the relevant annual period, then they will automatically proceed on to the next year of the Framework Period.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the lowest price.
Estimated total value of purchase for the entire duration of the Framework Agreement
Please note the range of values stipulated in Section II.1.4) of this Notice covers the potential spend of all of the participating Contracting Authorities, across the whole of the Yorkshire and Humber Region, throughout the duration of the Framework Agreement.
Notwithstanding the above paragraph, however, for the avoidance of doubt please note that:
— The estimates given in Section II.1.4) of this Notice are strictly estimated values only. Any information supplied in the Tender Documents as to the likely volumes of Services or the times when they are likely to be required are given purely as indication of past experiences of the Contracting Authorities.
— Furthermore, please note that estimates give in Section II.1.4) of this Notice are based on third party estimates of anticipated future workloads during the Framework Period as at the date of this Notice, and Kirklees Council gives no warranty as to the accuracy of said data.
— The anticipated total value and usage of this Framework Agreement is unknown at present. Tenderers should note that it is not possible to establish an exact future workload and it is therefore not possible to guarantee that all or any the successful economic operators with whom Kirklees Council enters into the Framework Agreement will in fact be called upon to execute Services on behalf of Kirklees Council or any of the other Contracting Authorities. Unless otherwise specifically stated elsewhere in the Tender Documents, there is no minimum or maximum value/quantity of Services that may be ordered on any one occasion and the rates tendered must therefore reflect the likelihood of varying magnitude of Service and types of Service.
— No Contracting Authority is bound to enter into any Task Order or other contract following discussions or other representations and no Contracting Authority shall incur any liability in respect of any failure to enter into any Services Contract or in connection with the total volume, type of Services or value of Services anticipated by any of Tenderers or which any Tenderer is asked to carry out.
— Without prejudice to the generality of the foregoing, the Tenderer will not be reimbursed any costs or expenses incurred in discussions and preparation of documentation for any prospective Works.
Selection Criteria.
Any selection of tenderers will be based purely on the criteria set out in the Business Questionnaire and the remaining Tender Documents.
Tenderers scoring LESS THAN 16 overall in the Business Questionnaire will NOT be selected for consideration of their tender submission.
Award Criteria.
Notwithstanding the foregoing paragraph of this Section VI.3 above relating to SMEs, all Tenderers who reach the Selection Criteria as stipulated in the Business Questionnaire shall then be assessed and the Contract shall then be awarded on the basis of lowest price as follows:
— All Tenderers meeting the minimum thresholds as stipulated in the Business Questionnaire will be accepted onto the Framework Arrangement.
— Task Orders will be placed with the lowest priced Contractor in accordance with the procedure in Clause 5 of Schedule 1 of the Form of Framework Agreement attached to this document.
— In addition, Kirklees Council will undertake an appraisal of the rates in the Framework Price List.
— Tenderers may be asked to explain any anomalies at a Post-Tender Clarification Meeting.
— Abnormally high or low tenders may, at the sole discretion of Kirklees Council’s be excluded.
The evaluation will be undertaken by Kirklees Council and the following other Contracting Authorities:
— Leeds City Council,
— City of Wakefield Metropolitan Council,
— Bradford Metropolitan Council, and
— Calderdale Council.
who will follow a systematic and comprehensive process in accordance with Council’s procedures.
For further information, please refer to the Tender Documents.
Availability of Tender Documents.
Tender Documents will be available from the website http://yortender.co.uk, with reference YORE-9D2KWE. If you need assistance in downloading the relevant information, or uploading your submission, then please contact the Supplier Helpdesk (01670 597136) or email yorkshiresupport@due-north.com.

Participating Contracting Authorities
The five (5) main Local Authorities within the Yorkshire and Humberside Region which are anticipated to place orders are as follow:
— Kirklees Council, The Town Hall, Ramsden Street, Huddersfield HD1 2TA;
— Leeds City Council, Civic Hall, Calverley Street, Leeds LS1 1UR;
— Bradford Metropolitan District Council, City Hall, Channing Way, Bradford BD1 1HY;
— Wakefield Metropolitan District Council, Town Hall, Wood Street, Wakefield WF1 2HQ;
— Calderdale Council, Town Hall, Crossley Street, Halifax HX1 1UJ.
Details of the other relevant Contracting Authorities who may participate in this Framework can be found at http://local.direct.gov.uk/LDGRedirect/MapLocationSearch.do?mode=1.1&map=4.

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To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=78190984

GO Reference: GO-20131121-PRO-5282593

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: The Council will incorporate a minimum 10 calender day standstill period at the point when information on the award of the contract is communicated to tenderers. “If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2009/2992) provided for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).