Surrey County Council Countryside Works Framework

The New Countryside Framework would run from 1.4.2016 – 31.3.2020 and would include the following services: Arboriculture Services, Grounds Vegetation and Maintenance, Grass Cutting and Hedge Maintenance.

United Kingdom-Kingston upon Thames: Miscellaneous services

2015/S 162-295730

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): UKJ
For the attention of: Harriet Harvey
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: http://www.surreycc.gov.uk

Address of the buyer profile: http://www.sesharedservices.org.uk/esourcing

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

As specified in section VI.3

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC IC Countryside Works Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: South East England.

NUTS code UKJ

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 90

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 25 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The New Countryside Framework would run from 1.4.2016 – 31.3.2020 and would include the following services:
— Arboriculture Services,
— Grounds Vegetation and Maintenance,
— Grass Cutting and Hedge Maintenance,
— Weed control,
— Traffic Management,
— Ditching,
— Fencing,
— Minor structures (including Rights of Way bridges).

II.1.6)Common procurement vocabulary (CPV)

98300000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1Lot title: Countryside

1)Short description

Rights of Way (ROW), Basingstoke Canal, Landscape Works, ROW structures, Groundworks, Tree Surgery, Dayworks.

2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 1 000 000 and 4 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Each lot will be split into 4 areas to sit alongside the departments current area split –1.SE (Tandridge, Reigate & Banstead, Mole Valley), 2. NE (Elmbridge, Epsom & Ewell, Spelthorne), 3. NW (Runnymead, Woking & Surrey Heath), 4. SW (Waverly & Guildford).

Lot No: 2Lot title: Local Highways

1)Short description

Dayworks, Ditching, Flailing.

2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 2 000 000 and 8 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Arboriculture

1)Short description

Felling, Pollarding, Pruning, Stump Grinding in grass verges and hard surfaces, Epicormic growth clearance, Tree planting and after-care.
Please note that agreement for lot 3 will not begin until April 2017.

2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 800 000 and 3 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Weed Maintenance

1)Short description

Hard surface weeds, Injurious weeds, adopted foot-ways.

2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 7 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5Lot title: Grass Cutting

1)Short description

Urban cut, Rural Cut, D&B’S, Lingfield hub.

2)Common procurement vocabulary (CPV)

98300000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 2 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Any such requirement will be stated in the Invitation To Tender (ITT).

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Any such requirement will be stated in the Invitation To Tender (ITT).

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirement will be stated in the Invitation To Tender (ITT).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievemen tof social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirement will be stated in the Invitation To Tender (ITT).

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirement will be stated in the Invitation To Tender (ITT).
Minimum level(s) of standards possibly required: Any such requirement will be stated in the Invitation To Tender (ITT).

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirement will be stated in the Invitation To Tender (ITT).
Minimum level(s) of standards possibly required:
Any such requirement will be stated in the Invitation To Tender (ITT).

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: Surrey County council reserves the right to use an electronic auction.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 002357

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

28.9.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as;
Surrey County Council and the districts and boroughs as named below;
— Elmbridge Borough Council,
— Epsom and Ewell Borough Council,
— Guildford Borough Council,
— Mole Valley District Council,
— Reigate and Banstead Borough Council,
— Runnymede Borough Council,
— Spelthorne Borough Council,
— Surrey Heath Borough Council,
— Tandridge District Council,
— Waverley Borough Council,
— Woking Borough Council,
— East Sussex County Council,
— Hampshire County Council.

To express an interest and download the tender documentation please visit the SE Shared Services portal at:http://www.sesharedservices.org.uk/esourcing

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.8.2015