Surrey County Council Framework for Security Services

The precise value of the framework is unknown but is estimated to be £3 million.

United Kingdom-Kingston upon Thames: Business services: law, marketing, consulting, recruitment, printing and security

2016/S 039-063890

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): NUTS Code — UKJ2
For the attention of: Andrew Clarke
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Address of the buyer profile: http://www.surreycc.gov.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For details of the Contracting Authorities and for Information on how to express an interest, please see Section VI.3) Additional Information of the contract notice

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC APC Framework Agreement for Security Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 23: Investigation and security services, except armoured car services
Main site or location of works, place of delivery or of performance: The County of Surrey.

NUTS code UKJ2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 800 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

SCC has initiated a restricted tender procedure in order to procure a Framework Agreement for the provision of Security Services in accordance with European Community legislative requirements as implemented by the Public Contract Regulations 2015. The precise value of the framework is unknown but is estimated to be £3 million. The anticipated value of the call off contract for SCC is anticipated to be approximately 792 000 GBP for the full contract term.
SCC has a large property portfolios which includes:
— Office Buildings;
— Libraries;
— Fire Stations;
— Youth Centres;
— Social Services Buildings;
— Adult Learning Centres;
— Vacant Land and Buildings;
— Canal Moorings;
— Residential Accommodation;
— Gypsy Sites;
— Car Parks;
— Surrey Choices Properties;
— Data Centres.
This Framework Agreement excludes the provision and maintenance of fixed intruder alarms and access control systems.
Surrey Schools will be able to access this Agreement and the Council shall inform schools of the Agreement’s existence. If maintained schools wish to purchase, they shall call-off in their own name, be required to complete a signed access agreement beforehand and shall be responsible for all costs and invoiced directly.
The specification which is released along with all pre-qualification and tender documents should be referred to for the detailed requirement.
The Framework term will be 4 years from the commencement date of the Agreement. SCC intends to make a call-off under the resulting framework agreement for a period of 2 years, with the option to extend by a further 2 years in 12 monthly intervals.
The precise value of the framework is unknown but is estimated to be 5 000 000 GBP. The anticipated value of the call off contract for SCC is anticipated to be approximately 200 000 GBP per annum.

II.1.6)Common procurement vocabulary (CPV)

79000000, 79716000, 79710000, 79715000, 79711000, 79992000, 79713000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The requirement is divided into geographical lots as follows:
Lot 1 — Surrey County Council, Surrey Borough and District Councils, Surrey Schools, Surrey Police;
Lot 2 — East Sussex County Council, East Sussex Borough and District Councils, Brighton and Hove Council, Sussex Police;
Lot 3 — West Sussex County Council.
Tenders may be submitted for 1 lot, 2 lots or all lots. The maximum number of lots that may be awarded to a bidder is 3. Although all the authorities named above will have the option to access the framework agreement should they wish to do so, the Council and the users do not commit to or guarantee any volume of business awarded to the successful supplier for each lot during the framework duration.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Lot 1 — Surrey County Council, Surrey Borough and District Councils, Surrey Schools, Surrey Police

1)Short description

This lot is for the use of the following;
Surrey County Council;
Surrey Borough and District Councils;
Surrey Schools;
Surrey Police.

2)Common procurement vocabulary (CPV)

79000000, 79716000, 79710000, 79715000, 79711000, 79992000, 79713000

3)Quantity or scope

Tenders may be submitted for 1 lot, 2 lots or all lots. The maximum number of lots that may be awarded to a bidder is 3. Although all the authorities named above will have the option to access the framework agreement should they wish to do so, the Council and the users do not commit to or guarantee any volume of business awarded to the successful supplier for each lot during the framework duration.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Lot 2 — East Sussex County Council, East Sussex Borough and District Councils, Brighton and Hove Council, Sussex Police

1)Short description

This lot is for the use of the following;
East Sussex County Council;
East Sussex Borough and District Councils;
Brighton and Hove Council;
Sussex Police.

2)Common procurement vocabulary (CPV)

79000000, 79716000, 79710000, 79715000, 79992000, 79713000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Lot 3 — West Sussex County Council

1)Short description

This lot is for the use of West Sussex County Council.

2)Common procurement vocabulary (CPV)

79000000, 79716000, 79710000, 79715000, 79711000, 79992000, 79713000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the invitation to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Financial, technical and economic criteria based on the information provided in response to the PQQ and as referred to above.
The Contracting Authority will invite a minimum of 5 organisations with the highest weighted scores to tender. However, the Contracting Authority reserve the right to increase the number of organisations invited to tender if the scores are closely placed around the cut-off point.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 004096

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.3.2016 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.3.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as;
1. Surrey County Council (all departments including Surrey Fire and Rescue Service), Surrey Schools, Surrey Choices Ltd and the District and Borough Councils named below:
— Elmbridge Borough Council,
— Epsom and Ewell Borough Council,
— Guildford Borough Council,
— Mole Valley District Council,
— Reigate and Banstead Borough Council,
— Runnymede Borough Council,
— Spelthorne Borough Council,
— Surrey Heath Borough Council,
— Tandridge District Council,
— Waverley Borough Council,
— Woking Borough Council.
2. Police Authorities that may decide to call off from the framework agreement are Surrey Police Authority, Sussex Police Authority.
3. East Sussex County Council and the District and Borough Councils named below:
— Eastbourne Borough Council
— Hastings Borough Council
— Lewes District Council
— Rother District Council
— Wealden District Council
4. Brighton and Hove Council.
5. West Sussex County Council.
This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

22.2.2016