Surrey County Council Grounds Maintenance Contract

Surrey County Council Grounds Maintenance Contract

Surrey County Council seeks reservations of interest from suitable horticultural grounds maintenance suppliers for the maintenance of its operational and mixed estates land holding across the county of Surrey.

United Kingdom-Kingston: Horticultural services

2014/S 182-321341

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
For the attention of: Andrew Clarke
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: https://www.surreycc.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

For Information on Contracting Authorities and how to express an interest, please see Section VI.3) Additional Information

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC AC Surrey Provision of Grounds Maintenance – Non schools.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: County of Surrey.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 2 500 000 GBP

II.1.5)Short description of the contract or purchase(s)

Surrey County Council seeks reservations of interest from suitable horticultural grounds maintenance suppliers for the maintenance of its operational and mixed estates land holding across the county of Surrey.
The main purpose of the Contract is the maintenance and improvement of designated land and vegetation types to an agreed specification across its 200 plus operational buildings and its 150 vacant and mixed estates premises these include sites that are not currently occupied but need to be maintained, parcels of land and sites that are leased to third parties.

II.1.6)Common procurement vocabulary (CPV)

77300000, 77314000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Surrey County Council seeks reservations of interest from suitable horticultural grounds maintenance suppliers for the maintenance of its operational and mixed estates land holding across the county of Surrey.
The main purpose of the Contract is the maintenance and improvement of designated land and vegetation types to an agreed specification across its 200 plus operational buildings and its 150 vacant and mixed estates premises these include sites that are not currently occupied but need to be maintained, parcels of land and sites that are leased to third parties.
The framework agreement will be divided into two geographical lots, East and West Surrey. At the ITT stage potential bidders will be able to bid for either or both of these regions.
II.2.2)Information about options
II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents to be issued to pre-qualified bidders.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any such requirements will be included in the invitation to tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 (as amended) and as set out in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 (as amended) and as set out in the invitation to tender.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 12
Objective criteria for choosing the limited number of candidates: Suppliers with the highest scores will be invited to ITT as specified in the PQQ Guidance and Instruction document.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Contracting Authority reserves the right to use an electronic auction option during the procurement process.
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC — 000217

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 37-061152 of 21.2.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

15.10.2014
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The framework is on a call-off basis for use throughout the Councils administrative area of the South East of England as defined as;
Surrey County Council and the districts and boroughs as named below;
Elmbridge,
Epsom and Ewell,
Guildford,
Mole Valley,
Reigate and Banstead,
Runnymede,
Spelthorne,
Surrey Heath,
Tandridge,
Waverley,
Woking,
East Sussex County Council together with its districts and boroughs as named below;
Eastbourne,
Hastings,
Lewes,
Rother,
Wealden,
Including Brighton and Hove.
Police Authorities that may decide to call off from the framework agreement at a later date as defined as;
Surrey Police Authority,
Sussex Police Authority.
Fire and Rescue Authorities, that may decide to call off from the framework agreement at a later date, within the areas of Surrey, East Sussex.
This list is intended to list major organisations. This list is not exhaustive or definitive for the duration of the contract. Other, smaller, organisations may also use the services where such organisations use services for the delivery of public services in Surrey, Berkshire, West Sussex, Hampshire, Isle of Wight, Kent and Medway.
Surrey County Council intends to conclude a framework agreement that will entitle the potential use of the above list to award a specific contract (?call-off contract?) from time to time based on the framework agreement. Surrey County Council and these bodies listed will be entitled to award any call-off contracts under the framework agreement.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Surrey County Council
County Hall, Penrhyn Road
KT1 2DN Kingston-upon-Thames
UNITED KINGDOM

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

18.9.2014