Surrey County Council Local Assistance Domestic Goods

The Scheme also provides or replaces essential household items if a resident cannot afford to do this.

United Kingdom-Kingston upon Thames: Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

2015/S 089-159740

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey County Council
County Hall, Penrhyn Road
Contact point(s): NUTS Code UKJ23
For the attention of: Andrew Clarke
KT1 2DN Kingston upon Thames
UNITED KINGDOM
Telephone: +44 2085419000

Internet address(es):

General address of the contracting authority: http://www.surreycc.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/sesharedservices/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

SCC APC Provision of Local Assistance Domestic Goods.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Throughout the Council’s administrative area of Surrey for the benefit of the Surrey County Council.

NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Surrey County Council (‘the Council’) through the Local Assistance Scheme (LAS) provides emergency financial assistance to Surrey residents who are unable to meet the needs of them self or their dependants. The Scheme also provides or replaces essential household items if a resident cannot afford to do this. Decisions are made immediately during a phone conversation with the resident, providing immediate assistance for the emergency. All awards are made on a non-repayment basis, reducing the burden on the resident and avoiding costly debt recovery. Because of the emergency situation, there is a need for the kitchen appliances, furniture, bedding and other items to be delivered within 7 days from receipt of a purchase order.
The requirement has been divided into 2 lots — Lot 1 — Kitchen Appliances and Lot 2 — Furniture, Bedding and Other Items. Tenders may be submitted for 1 lot or both lots. The maximum number of lots that may be awarded to a tenderer is 2. The requirement of this tender is to appoint a supplier to provide a service (Lot 1) to supply, deliver and install (as required) Kitchen Appliances and a supplier to provide a service (Lot 2) to supply and deliver Furniture, Bedding and Other Items to residential properties on behalf of the Council. The contracts are to start on 1.10.2015 for a period of 1 year with a possible 1 year extension. The supplier appointed for each lot will also be required to remove old items for recycling or safe disposal. The provision of office furniture is not required for this contract.
Duration of Contract will be an initial period of 12 months with the option to extend for a further 12 months.

II.1.6)Common procurement vocabulary (CPV)

39000000, 39140000, 39100000, 39700000, 39220000, 39200000, 39510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.10.2015. Completion 30.9.2017

Information about lots

Lot No: 1Lot title: Lot 1 — Kitchen Appliances

1)Short description

The Local Assistance Scheme (LAS) provides emergency financial assistance to Surrey residents who are unable to meet the needs of them self or their dependants, we also provide or replace essential household items if a resident cannot afford to do this. We make decisions immediately during a phone conversation with the client, providing immediate assistance for the emergency. All awards are made on a non-repayment basis, reducing the burden on the resident and avoiding costly debt recovery. Because of the emergency situation, there is a need for the kitchen appliances, furniture, bedding and other items to be delivered within seven days from receipt of a purchase order.

2)Common procurement vocabulary (CPV)

39700000, 39710000, 39711000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Lot 2 — Furniture, Bedding and Other Items

1)Short description

2)Common procurement vocabulary (CPV)

39000000, 39140000, 39220000, 39100000, 39200000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The contracting authority reserves the right to request a collateral warranty, deposits, guarantees or other forms of security.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Further detail on the relevant aspects of the financing and payment approach will be provided in the Invitation to Tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, Surrey County Council may require the consortium to form a separate legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The supplier may also be required to actively participate in the achievement of social and/or environmental objectives including those relating to recruitment, training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to such social and/or environmental considerations. Further details of these conditions will be set out in the contract documents where relevant.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required: Any such requirements will be included in the invitation to tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Any such requirements will be included in the invitation to tender.
Minimum level(s) of standards possibly required:
Any such requirements will be included in the invitation to tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

SCC – 001204

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 62-108607 of 28.3.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.6.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 1.9.2015

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is to be completed electronically using the SE Shared Services Procurement eSourcing portal.

http://www.sesharedservices.org.uk/esourcing

The SE Shared Services eSourcing portal provides a web-based tool that provides a simple, secure and efficient means for managing tendering and quotation activities reducing the time and effort required for both buyers and Potential Bidders. The portal clarifications and submit your bid electronically.
In order to bid for this opportunity you will need to register your company on the SE Shared Services portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.5.2015