Surrey Police Vehicle Recovery Framework

Surrey Police Vehicle Recovery Framework

Collaborative Framework Agreement for the Provision of a Vehicle Recovery and Disposal Managed Service.

United Kingdom-Guildford: Breakdown and recovery services for cars

2015/S 140-258498

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Office of the Surrey Police and Crime Commissioner for Surrey Police
PO Box 412, Surrey
For the attention of: Daren Mills
GU3 1BR Guildford
Telephone: +44 1483631964

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Public order and safety

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

UK Police Forces listed at

West Sussex Fire and Rescue
Northgate, West Sussex
PO19 1BD Chichester

Eastbourne Borough Council
1 Grove Road, East Sussex
BN21 4TW Eastbourne

Surrey Fire and Rescue
Croydon Road
RH2 0EJ Reigate

East Sussex Fire Authority
20 Upperton Road, East Sussex
BN21 1EU Eastbourne

Hastings Borough Council
Aquila House, Breeds Place, East Sussex
TN34 3UY Hastings

Lewes District Council
Southover House, Southover Road, East Sussex
BN7 1AB Lewes

East Sussex County Council
County Hall, St Annes Crescent, East Sussex
BN7 1UE Lewes

West Sussex County Council
Northleigh, County Hall, West Sussex
PO19 1RQ Chichester

Surrey County Council
County Hall, Penrhyn Road, Surrey
KT1 2DW Kingston upon Thames

Brighton & Hove City Council
Kings House, Grand Avenue
BN3 2LS Hove

Wealden District Council
Vicarage Lane
BN27 2AX Hailsham

Rother District Council
Town Hall, London Road, East Sussex
TN39 3JX Bexhill-on-Sea

Adur District Council
Adur Civic Centre, Ham Road, West Sussex
BN43 6PR Shoreham-by-Sea

Worthing Borough Council
Town Hall, Chapel Road, West Sussex
BN11 1HA Worthing

Arun District Council
Arun Civic Centre, 1 Maltravers Rd, West Sussex
BN17 5LF Littlehampton

Chichester District Council
East Pallant House, 1 East Pallant, West Sussex
PO19 1TY Chichester

Crawley Borough Council
Town Hall, The Boulevard, West Sussex
RH10 1UZ Crawley

Horsham District Council
Parkside, Chart Way, West Sussex
RH12 1RL Horsham

Mid Sussex District Council
Oaklands Road
RH16 1SS Haywards Heath

South East Coast Ambulance Service
The Horseshoe, Bolters Lane
SM7 2AS Banstead

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Collaborative Framework Agreement for the Provision of a Vehicle Recovery and Disposal Managed Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Various Locations within the UK.

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Police and Crime Commissioner for Surrey is leading on a collaborative framework for a Vehicle Recovery and Disposal Managed Service in conjunction with the Police and Crime Commissioner for Sussex.

II.1.6)Common procurement vocabulary (CPV)

50118100, 50118200, 50118300, 50118400, 50118500, 50118110, 50190000, 34144220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The framework agreement will be for 3 years with an option to extend for another 12 months, making the possible term 4 years and will allow all Police and Crime Commissioners for the forces listed on the website along with the following public authorities to utilise the framework: Surrey Fire & Rescue, East Sussex Fire & Rescue, West Sussex Fire & Rescue, Surrey County Council, Brighton & Hove City Council, East Sussex County Council, West Sussex County Council, Wealden District Council, Rother District Council, Lewes District Council, Hastings Borough Council, Eastbourne Borough Council, Adur District Council, Arun District Council, Chichester District Council, Crawley Borough Council, Horsham District Council, Mid Sussex District Council, Worthing Borough Council and South East Coast Ambulance Service.

The estimated total value of the framework agreement is 160 000 000 GBP which is based on estimated statutory and non statutory recoveries for all police forces in the UK. Many of the individual forces have expressed an interest in this framework but there is no commitment from any potential contract participants to utilise the framework.
Any named participants can raise a call-off contract during the term of this framework agreement but for a maximum term of 5 years only.
Estimated value excluding VAT: 160 000 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 048 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Contract performance bond or holding/parent company guarantee may be required.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These will be stated in the Invitation to Tender document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but each Contract Participant will be required to become jointly and severally responsible for the contract before acceptance.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be stated in the Invitation to Tender document.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: These will be stated in the Invitation to Tender document.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
These will be stated in the Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 19.8.2015 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The tender process for this framework will be conducted via the EU Supply tendering portal using the open procedure. The Invitation to Tender has been published with this notice and to access this document prospective tenderers are required to register on All responses to the Invitation to Tender should be submitted using the aforementioned tendering portal by 12:00 midday on Wednesday 19.8.2015.

Hard copies or emailed responses will not be accepted. Following this date the evaluation panel will evaluate the responses to identify the tenderer who has submitted the most economically advantageous response.
The PCC for Surrey reserves the right not to award a framework and is not liable for any costs incurred by any prospective tenderers.
It is anticipated that the framework will be awarded in October 2015.
All enquiries should be made via the tendering portal.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Police and Crime Commissioner for Surrey

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: