Sustainability Educators in Devon

Sustainability Educators in Devon

Delivery of a waste and energy education programme to Schools in Devon. In addition, the delivery of the Waste in Action 2 community engagement programme. However, the provision of this element of service will be subject to funding. UK-Exeter: education and training services

2012/S 60-097839

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Devon County Council
Capital Development & Waste Services, County Hall, Room M21, Matford Lane Offices
For the attention of: Mr Saeed Mirehsan
EX2 4QW Exeter
UNITED KINGDOM
Telephone: +44 1392383383
E-mail: saeed.mirehsan@devon.gov.uk
Fax: +44 1392382342

Internet address(es):

General address of the contracting authority: www.devon.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Contract for the provision of Sustainability Educators in Devon.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Devon, England, United Kingdom.
NUTS code UKK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Delivery of a waste and energy education programme to Schools in Devon. In addition, the delivery of the Waste in Action 2 community engagement programme. However, the provision of this element of service will be subject to funding.
II.1.6)Common procurement vocabulary (CPV)

80000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Programme 1 – Waste Education.
The contract for this element of the service will be for a period of 3 years plus an option on the Authority’s part to extend, on an annual basis, for further 2 years. The total value of this contract is anticipated to be approximately 382 000 GBP over 3 years, which is an indicative value for tenderers’ information only.
The service will provide an equivalent to 3 full time employees for the delivery of:
— The Waste Education Programme, principally comprising of a wide range of assemblies, workshops and activities with primary and secondary schools in Devon,
— The Composting in Schools programme which is focused on developing food waste composting in schools.
In addition to these work programmes, the successful contractor will be expected to work with the Waste Education Steering Group (WESG) and contribute to the ongoing development and delivery of Devon’s Waste Education Strategy & Action Plan.
Programme 2 – energy education.
The contract for this element of the service will be for a period of 1 year with an option to renew for a further year, subject to availability of funding. The total value of this contract is 40 000 GBP per year, which is an indicative value for tenderers’ information only.
The service will entail the following:
— School selection and recruitment,
— The design and delivery of a schools education programme to meet the needs of primary and secondary schools, as appropriate and within the available budget,
— Programme Evaluation.
In addition, the County Council is mindful of the energy and carbon implications arising from water processing and use. The Authority would like the successful service provider to promote the take up of free South West Water’s water efficiency auditing and facilitate the implementation of efficiency measures where there is a business case to do so.
Programme 3 – Waste in Action 2 – Community Engagement work.
The contract for this element of the service is anticipated for a period of 2 ½ years (Sept 2012 – March 2015) with an option on the Authority’s part to extend on an annual basis, for up to 2 further years, subject to availability of funding. The total value of this contract is anticipated to be approximately 100 000 GBP per year, which is an indicative value for tenderers’ information only. However, this element of the contract will only be let if the funding bid is successful.
The service will provide an equivalent to 2 full time employees for the delivery of the following:
— To recruit, train and support at least 20 Community Recycling and Composting Volunteer Ambassadors in two “pilot” communities and to work intensively with those communities using a wide range of communication tools and events,
— To identify and work with existing community organisations e.g.: town and parish councils, WI, schools, church, & businesses to promote waste reduction, reuse and recycling,
— To assist the Authority (DCC) to measure the impact of increased & localised communications in the targeted communities,
— To work in partnership with DCC to create a “blueprint” of how to enable communities to make a step change in how they manage their waste,
— To identify and initiate work in a further 8 communities in year 3 of the project, building on the lessons learnt through the intensive work with the pilot communities.
Estimated value excluding VAT:
Range: between 422 000 and 964 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 8
Objective criteria for choosing the limited number of candidates: Responses to section C questions within the PQQ will be scored to rank applicants. Eligible applicants ranked 1 to 8 only will be invited to tender. If less than 8 eligible applicants apply, then all such eligible applicants will be invited to tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WM-72-PROCUREMENT\CONTRACTS IN PROCUREMENT PROGRESS\EDUCATION CONTRACT
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 23.4.2012 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Contract notice.
Devon sustainability educators.
(CPV CODE: 80000000 – Education & Training Services).
Notification of intent to tender the delivery of “the devon sustainability educators contract” (the contract).
Notice is hereby given that Devon County Council (the Authority), is seeking to enter into an agreement with a service provider or providers who will undertake delivery of a range of sustainability workshops on the topics of waste and energy, mainly in primary and secondary schools within the county of Devon but this may extend to schools within the geographical boundaries of Devon (ie Devon, Plymouth and Torbay).
Subject to a successful bid to the INTERREG France (Channel) England programme, the Authority is also seeking to deliver an in-depth community engagement project focusing on finding new and innovative ways to mobilise communities to take action on reducing, reusing and recycling more of their waste. This work involves a number of partners on both sides of the Channel.
This notice is being placed on the Authority’s e-tendering portal at: www.supplyingthesouthwest.org.uk to advertise the contract and make aware those contractors who may wish to express their interest in tendering for the contract. A notice to this effect shall be concurrently dispatched to the Official Journal of the European Communities.

Expressions of interest – selective tendering procedures.
The contract will be tendered for electronically through the Authority’s e-tendering website.
The tendering process shall be in accordance with the selective tendering procedures as set out by the public contracts regulations 2009, as amended. The applicants who wish to tender for the contract must first register their details with the Authority’s website and complete and return a pre-qualification questionnaire (PQQ) which will be evaluated by a minimum of three senior officers of the Authority. The PQQ evaluation criteria are detailed within the questionnaire. The completed PQQ will be used to assess the tenderers’ eligibility and rank the submissions.
Those tenderers evaluated not to be eligible shall not be invited to tender and shall be notified accordingly. Of those participating applicants who are assessed to be eligible, a maximum of eight of the highest ranking companies shall be invited to tender for the contract. If less than eight eligible service providers complete the PQQ, then all such eligible applicants shall be invited to tender.
Tenders’ evaluation.
The tender evaluation process shall be as detailed in the instruction for tendering. Full tender documents, including instruction for tendering, and the Tenders’ evaluation criteria will be electronically issued to those who are invited to tender. The tender evaluation process will aim to identify the most economically advantageous submission, which will take into account a number of things, including but without limitation, price and quality of the submissions.
Procurement timetable.
The PQQ together with the draft Contract specification are made available on the Authority’s website at www.supplyingthesouthwest.org.uk at the same time as this the notice is dispatched.

The dead-line for the electronic return of the completed PQQ will be 12:00 Noon on Monday 23.4.2012.
The closing time for raising queries or requests for clarifications associated with the PQQ will be 17:00 on Monday 16.4.2012.
The short listing of successful tenderers is anticipated to be completed by 14.5.2012. The invitation to tender of the successful tenders shall follow soon after the short-listing is complete.
A minimum period of 40 days will be allowed for tenderers to complete and submit their tenders, commencing from the invitation to tender date. All above time scales are indicative and the Authority reserves its right to extend, reduce and revise these. The award of the contract is anticipated to take place by end of July 2012 with a contract commencement date of 1.8.2012.
The Authority reserves the right to select not to proceed with the procurement of the service covered by this notice at any time during the process, which shall include the right not to award the contract at all.
The Council is a Public Authority under the Freedom of Information Act 2000 and all information received will be dealt with in compliance with this Act.
Background information.
The Authority wishes to appoint a single provider or providers for the delivery of both its schools waste education programme and an energy programme to help schools reduce their energy consumption. The following provides a brief outline for each of the programmes of work:
Waste Education.
The Authority has the highest recycling rate of the shire counties in England with a recycling rate of 54.8 %. Whilst it continues to drive recycling rates up, the Authority also recognises the greater need to reduce its waste now and in the future. Educating children and the wider community is an essential part of the County Council’s long term strategy to achieving a more sustainable future, with an increasing emphasis on waste minimisation, resource management and greater awareness of the issues surrounding consumerism.
Over the past 8 years the Authority has been steadily developing its waste education work and now has one of the largest waste education programmes in the country, with approximately 25 000 children & teaching staff involved in assemblies, workshops, site visits and events each year. More information can be found at http://www.recycledevon.org/kidszone.

Energy education.
The Authority has been working with a small number of pilot schools on the Carbon Trust Low Carbon Collaborative Schools Support (CTLCCSS) programme. This identified the potential for energy savings to be made and the Authority now wishes to commission a programme to help more Devon schools to reduce their energy consumption.
The CTLCCSS delivery plan comprises 2 distinct strands of activity:
— An intensive mentoring and intervention programme focused on 2 community colleges, funded through the inter-reg SEACS project [subject to separate contractual arrangements]; and,
— A more general offer to schools elsewhere in Devon [the subject of this tender document].
In addition to the package of service provisions above, and subject to a successful European funding bid, the Authority wishes to appoint a provider with the skills and experience to deliver a community engagement programme. The following provides a brief outline for this programme of work:
Community Engagement.
The Authority is working on a cross boarder partnership entitled “Waste in Action 2” (WIA2) and has submitted a bid to the INTERREG programme France (Channel) – England (2007 – 2013).
WIA2 partners include:
— Lead Partner – SMEDAR (Syndicat Mixte d’Elimination des Déchets de l’Arrondissement de Rouen),
— The Authority,
— Habitat du Littoral,
— Medway Council,
— University for the Creative Arts,
— Ecole Supérieure d’Art et Design Le Havre-Rouen (ESADHAR),
— Brighton and Hove City Council.
As part of the 3 year Waste in Action 2 programme, Devon has identified 2 towns it wishes to work with intensively on the subject of sustainable waste management. It is envisaged that the successful tenderer will appoint 2 Community Engagement Officers to implement this element of the contract.
The Community Engagements officers will work with the Authority to develop and support a network of Recycling & Composting Ambassadors within the communities. Together they will be active in the community on a regular basis, acting as a point of contact, providing advice, supporting existing community events and organising new ones. The 2 communities will be extensively monitored to establish the impact of the ongoing work with a view to creating a “blueprint” of how to enable communities to make a step change in how they manage their waste. In year 3 of the project the Community Engagement officers will identify and initiate work in a further 8 communities, building on the lessons learnt through the intensive work with the pilot communities.
Brief description of the service packages being offered for tendering.
Programme 1 – Waste Education.
The contract for this element of the service will be for a period of 3 years plus an option on the Authority’s part to extend, on an annual basis, for further 2 years. The total value of this contract is anticipated to be approximately 382 000 GBP over 3 years, which is an indicative value for tenderers’ information only.
The service will provide an equivalent to 3 full time employees for the delivery of:
— The Waste Education Programme, principally comprising of a wide range of assemblies, workshops and activities with primary and secondary schools in Devon,
— The Composting in Schools programme which is focused on developing food waste composting in schools.
In addition to these work programmes, the successful contractor will be expected to work with the Waste Education Steering Group (WESG) and contribute to the ongoing development and delivery of Devon’s Waste Education Strategy & Action Plan.
Programme 2 – energy education.
The contract for this element of the service will be for a period of 1 year with an option to renew for a further year, subject to availability of funding. The total value of this contract is 40 000 GBP per year, which is an indicative value for tenderers’ information only.
The service will entail the following:
— School selection and recruitment,
— The design and delivery of a schools education programme to meet the needs of primary and secondary schools, as appropriate and within the available budget,
— Programme Evaluation.
In addition, the County Council is mindful of the energy and carbon implications arising from water processing and use. The Authority would like the successful service provider to promote the take up of free South West Water’s water efficiency auditing and facilitate the implementation of efficiency measures where there is a business case to do so.
Programme 3 – Waste in Action 2 – Community Engagement work.
The contract for this element of the service is anticipated for a period of 2 ½ years (Sept 2012 – March 2015) with an option on the Authority’s part to extend on an annual basis, for up to 2 further years, subject to availability of funding. The total value of this contract is anticipated to be approximately 100 000 GBP per year, which is an indicative value for tenderers’ information only. However, this element of the contract will only be let if the funding bid is successful.
The service will provide an equivalent to 2 full time employees for the delivery of the following:
— To recruit, train and support at least 20 Community Recycling and Composting Volunteer Ambassadors in two “pilot” communities and to work intensively with those communities using a wide range of communication tools and events,
— To identify and work with existing community organisations e.g.: town and parish councils, WI, schools, church, & businesses to promote waste reduction, reuse and recycling,
— To assist the Authority (DCC) to measure the impact of increased & localised communications in the targeted communities,
— To work in partnership with DCC to create a “blueprint” of how to enable communities to make a step change in how they manage their waste,
— To identify and initiate work in a further 8 communities in year 3 of the project, building on the lessons learnt through the intensive work with the pilot communities.
Tender options.
The most economically advantageous alternative from the following tender submissions will be put forward for consideration as part of the Authority’s decision making process.
1) The Authority’s preference is to award all 3 programmes under one single contract. Should the Authority select this tender option, Programme 3 (the provision of Waste in Action 2 – Community Engagement work) will be provisional and will only be invoked subject to the funding bid being successful.
2) As an alternative option to the above, the Authority may put a number of contracts out to tender. This is most likely to be made up of two separate contracts, one for the management of the waste and energy programmes in school and one for the delivery of the Waste in Action 2 Community Engagement Programme. The provision of Programme 3 (Waste in Action 2 – Community Engagement work) will be provisional and will only be invoked subject to the funding bid being successful.
The Authority shall be in a position to know with certainty whether Programme 3 (Waste in Action 2 – Community Engagement work) can be funded by the end of June 2012. Therefore, the Authority will include the tender evaluation criteria in association with this element of the package only if the funds are considered to be in place.
If you require further information please contact:
Saeed Mirehsan on +44 1392383383 or email saeed.mirehsan@devon.gov.uk.

Bobby Hughes on +44 1392383121 or email bobby.hughes@devon.gov.uk.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Devon County Council
Room 21 Matford Offices County Hall Topsham Road
EX4 5EG Exeter
UNITED KINGDOM
Internet address: www.devon.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Devon Couynty Council
Room 21 Matford Offices County Hall Topsham Road
EX4 5EG Exeter
UNITED KINGDOM
Internet address: www.devon.gov.uk

VI.5)Date of dispatch of this notice:22.3.2012