Sustainable Travel Education Support

Sustainable Travel Education Support

The four authorities in the West of England area (Bath & North East Somerset, Bristol, North Somerset and South Gloucestershire Councils) are seeking to appoint a contractor, or contractors, to support delivery of its Local Sustainable Transport Fund (LSTF) programme.

UK-Bristol: education and training services

2012/S 60-097823

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Bristol City Council
Wilder House, Wilder Street
Contact point(s): City Transport, Neighbourhoods and City Development, Bristol City Council
For the attention of: Ed Minihane
BS2 8PH Bristol
UNITED KINGDOM
Telephone: +44 1179036712
E-mail: ed.minihane@bristol.gov.uk
Fax: +44 1179036540

Internet address(es):

General address of the contracting authority: http://www.bristol.gov.uk

Electronic access to information: https://www.proactisplaza.com/SupplierPortal/

Electronic submission of tenders and requests to participate: https://www.proactisplaza.com/SupplierPortal/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

South Gloucestershire Council
The Council Offices, Castle Street
BS35 9BP Thornbury
UNITED KINGDOM

North Somerset Council
Town Hall, Walliscote Grove Road
BS23 1UJ Weston-super-Mare
UNITED KINGDOM

Bath and North East Somerset Council
The Guildhall, High Street
BA1 5AW Bath
UNITED KINGDOM

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Sustainable Travel Education Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: West of England.
NUTS code UKK,UKK1,UKK11,UKK12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 4
II.1.5)Short description of the contract or purchase(s)

The four authorities in the West of England area (Bath & North East Somerset, Bristol, North Somerset and South Gloucestershire Councils) are seeking to appoint a contractor, or contractors, to support delivery of its Local Sustainable Transport Fund (LSTF) programme. The appointed contractor(s) would promote walking, cycling, public transport and car sharing through engagement with three target markets:
A. Businesses;
B. Schools;
C. Communities.
Additional support will be provided by a Field Team of Sustainable Travel Advisors [D] working across all three target markets.
The contractor(s) would provide educational support to the three target markets for the period June 2012 – March 2015, with the option of extending the contract for an additional year. The Field Team’s work would commence later, over the period April 2013 – March 2015 (or March 2016 if extended), building upon the earlier work.
II.1.6)Common procurement vocabulary (CPV)

80000000, 73000000, 79420000, 79421000, 79421100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Up to maximum of 2 500 000 GBP as detailed within tender documents.
Estimated value excluding VAT:
Range: between 100 000,00 and 2 500 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: Three-year contract period – June 2012 to March 2015, with the option of extending the contract by an additional year.
Provisional timetable for recourse to these options:
in months: 36 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Business Engagement

1)Short description

Provide support to engage with business, acting as a representative of the four authorities to work with businesses and support promotions and initiatives that encourage more journeys to work by walking & cycling, public transport and car sharing. We are also keen to support use of more sustainable travel for business travel. This will primarily support Area Travel Plan work, and work with individual businesses on key corridors across the West of England area.
2)Common procurement vocabulary (CPV)

80000000

3)Quantity or scope

See additional information.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Funding for this Work/LOT is dependent on the outcome of the an LSTF bid to Government and bidders should therefore be clear that it is not possible for the four Councils’ to know at this stage how much funding (if any) they may be granted for each individual LOT. Consequently, no guarantee can be offered to bidders regarding the amount of work that will be made available to them.
Lot No: 2 Lot title: Schools Engagement

1)Short description

Enhance previously successful programmes promoting active and healthy sustainable travel to school. This will encompass a multi-modal approach covering walking, cycling and public transport, road safety education and school travel planning work. This will involve providing a ‘people’ resource to act as the focal point for engagement, working intensively and dedicated to particular schools, and will form a key part of the transitions projects of the LSTF programme (covering pupils moving to secondary school, and school/college leavers preparing for adulthood).
2)Common procurement vocabulary (CPV)

80000000

3)Quantity or scope

See additional information.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Funding for this Work/LOT is dependent on the outcome of the an LSTF bid to Government and bidders should therefore be clear that it is not possible for the four Councils’ to know at this stage how much funding (if any) they may be granted for each individual LOT. Consequently, no guarantee can be offered to bidders regarding the amount of work that will be made available to them.
Lot No: 3 Lot title: Community Engagement

1)Short description

Provide key support to two of the LSTF projects, Vibrant Streets and Rural links and Hubs. This will also involve providing a dedicated ‘people resource’ to work closely with the community in urban and rural areas – facilitating and winning hearts and minds to promote sustainable travel, and to support projects such as 20mph limit areas. This may also require the implementation of specific Personal Travel Planning (PTP) projects and working with communities that do not have English as their first language.
2)Common procurement vocabulary (CPV)

80000000

3)Quantity or scope

See additional information.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Funding for this Work/LOT is dependent on the outcome of the an LSTF bid to Government and bidders should therefore be clear that it is not possible for the four Councils’ to know at this stage how much funding (if any) they may be granted for each individual LOT. Consequently, no guarantee can be offered to bidders regarding the amount of work that will be made available to them.
Lot No: 4 Lot title: Sustainable Travel Advisor Field Team

1)Short description

Provide a flexible staff resource to support delivery across the three areas outlined above. This would include information dissemination, roadshows and promotional work engaging directly with Businesses, Schools and Communities as part of these three service areas.
2)Common procurement vocabulary (CPV)

80000000

3)Quantity or scope

See additional information.
4)Indication about different date for duration of contract or starting/completion

Starting 1.4.2013. Completion 31.3.2015
5)Additional information about lots

Funding for this Work/LOT is dependent on the outcome of the an LSTF bid to Government and bidders should therefore be clear that it is not possible for the four Councils’ to know at this stage how much funding (if any) they may be granted for each individual LOT. Consequently, no guarantee can be offered to bidders regarding the amount of work that will be made available to them.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

A performance bond and / or parent company guarantee may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointly and serverally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of directive 2004/18/EC and Regulation 23 to 26 of the public contracts regulation 2006 and as set out in the tender documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18EC and regulation 24 of the public contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required: Applicants should be able to demonstrate financial stablity and an acceptable level of risk. Insurance requirements – Public Liability of 5 000 000 GBP, Employee Liability of 10 000 000 GBP.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulations 25 of the Public Contracts regulations 2006 and as set out in the tender documents.
Minimum level(s) of standards possibly required:
50 % (or more) of the total scores available for technical capacity (as detailed in the tender documents).
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

WTL: Guidance on Sustainable Procurement (REQD1000138)
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The four West of England authorities are submitting a joint bid to the Department for Transport for LSTF major scheme funding totalling 25.432m GBP. Our initial major scheme proposal is available online at: http://www.travelplus.org.uk/local-sustainable-transport-fund/developing-our-bid. We expect to know whether the bid is successful in July 2012.

For the avoidance of doubt, Bristol City Council will be procuring this Part B Service in accordance with the EU Treaty Principals of openness, transparency and fairness on behalf of itself, Bath and North East Somerset, North Somerset and South Gloucestershire Councils. Bristol City Council is acting as the lead client on behalf of the other authorities.
The duration of this contract is for three-years, with a possible extension of 12 months. Depending on the outcome of the Council’s LSTF bid, the potential maximum budget for all four elements of this project is £2,500,000 over the three-year programme period – June 2012 to March 2015. However, prospective tenderers should note that expenditure could be much less than this amount (even down to zero) as this is completely dependent on the amount of LSTF grant awarded. Furthermore, the division of any prospective grant money between the four Councils and between each of the four project elements would be determined after any grant is awarded through political process. Consequently the grant proportion allocated between the four project elements and four Councils is also not yet known and may vary in size. Consequently, the future workload cannot be guaranteed, is unknown and is difficult to predict. It is dependent on variable factors, including the financial package awarded by the government, and policies/financial framework agreed by the four local Councils.
The Councils will appoint service providers through a Framework arrangement and will provide briefs/contracts setting out requirements for each work element within each Unitary Authority area. The Councils give no warranty as to the extent of the work and accepts no liability for the number, or value, of commissions that will be placed through these contracts. The anticipated workload is given only as a guide to bidders and the Council’s shall not be liable to prospective bidders for any consequential, economic or financial loss of any kind whatsoever which the Consultant sustains in consequence of any failure on the Council’s part to commission the volume of work anticipated by the bidder, or in any other way to generate the anticipated level of renumeration under this contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Bristol Civil Justice Centre
2 Redcliffe Street
BS1 6GR Bristol
UNITED KINGDOM
E-mail: e-filling@bristol.countycourt.gsi.gov.uk

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.3.2012