Swansea University Catering and Hospitality Services Contract
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate.
United Kingdom-Swansea: School catering services
2020/S 150-369115
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Postal address: Singleton Park
Town: Swansea
NUTS code: UKL18 Swansea
Postal code: SA2 8PP
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
Swansea University
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be 10 years and the estimated contract value over the term is GBP 45 000 000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
Swansea.
II.2.4)Description of the procurement:
Introduction
Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be 10 years and the estimated contract value over the term is GBP 45 000 000.
The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.
Scope
Swansea University spans two stunning campuses at each end of Swansea’s waterfront. Singleton Park Campus is set in mature parkland and botanical gardens, overlooking Swansea Bay beach. Bay Campus is located on the beachfront on the eastern approach into Swansea.
The University wishes to procure a 10-year contract and is seeking an innovative catering and hospitality service across the two campus locations that reflects high street and culinary developments and health and dietary trends. The key elements of the services are set out below.
• in addition to the retail catering and café outlets on each campus the University offers a student accommodation package within some of its student residences which includes a pre-paid dining card.
• a delivered hospitality service across the campuses – the majority of the custom is the delivery of lunches and refreshments to internal departments within the University to facilitate a range of events from small business meetings to large academic or student-related events. A small amount of sales are to external organisations, some of which are based at the campus and some of which are based across Swansea. The University believes that there is an opportunity to increase the external use of the service.
• an extensive conferencing, events and banqueting service, which is marketed and booked by a separate in-house event services team who collect a fee for this service.
• in 2018-2019, there were seven summer schools held at the University with delegate numbers ranging from 20 to 150. Whilst the particulars for each summer school can vary, each booking generally requires the provision of breakfast, lunch and dinner for the duration of their stay.
• there are a number of vending machines located across both campuses, which offer staff and students quick access to soft drinks, crisps, confectionery and hot beverages.
Commercial and contract objectives
The following elements are key criteria which the University is seeking to achieve through the new commercial catering contract:
• student experience to be enhanced through value for money and enhancements to food quality and catering options across our campuses.
• guaranteed, risk free financial return sufficient to cover all ongoing operating costs and taxation liabilities.
• guaranteed capital investment funding across contract term including initial and ongoing development.
• investment programme to address identified service and compliance issues.
• gain share mechanisms to allow the University to achieve positive net income as contract matures and potential is realised.
• flexibility to adapt to demand over the duration of the contact.
• no reduction in current service levels including overall scope, scale and availability.
• all identified staff transfer under TUPE.
• retail, hospitality, event and conference provision.
• ongoing support for Students’ Union ventures.
• university input on pricing, product and branding.
• alignment with general University strategy, policy and principles.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
II.2.14)Additional information
To respond to this opportunity, please click here: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-catering-services./TK69UBQCFB
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/TK69UBQCFB
GO Reference: GO-2020731-PRO-16903995
VI.4.1)Review body
Town: Swansea
Country: United Kingdom
VI.5)Date of dispatch of this notice: