Swansea University Catering and Hospitality Services Contract

Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate.

United Kingdom-Swansea: School catering services

2020/S 150-369115

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Swansea University
Postal address: Singleton Park
Town: Swansea
NUTS code: UKL18 Swansea
Postal code: SA2 8PP
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880

Internet address(es):Main address: https://www.swansea.ac.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Swansea University

II.1.2)Main CPV code

55524000 School catering services

II.1.3)Type of contract

Services

II.1.4)Short description:

Swansea University wishes to procure a specialist catering partner for the provision of catering and hospitality services across the University estate. The contract term will be 10 years and the estimated contract value over the term is GBP 45 000 000.

The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.

II.1.5)Estimated total value

Value excluding VAT: 45 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKL18 Swansea

Main site or place of performance:

Swansea.

II.2.4)Description of the procurement:

Introduction

The tender process for the contract will follow the competitive dialogue procedure under Schedule 3 of the Public Contracts Regulations 2015.

Scope

Swansea University spans two stunning campuses at each end of Swansea’s waterfront. Singleton Park Campus is set in mature parkland and botanical gardens, overlooking Swansea Bay beach. Bay Campus is located on the beachfront on the eastern approach into Swansea.

The University wishes to procure a 10-year contract and is seeking an innovative catering and hospitality service across the two campus locations that reflects high street and culinary developments and health and dietary trends. The key elements of the services are set out below.

• in addition to the retail catering and café outlets on each campus the University offers a student accommodation package within some of its student residences which includes a pre-paid dining card.

• a delivered hospitality service across the campuses – the majority of the custom is the delivery of lunches and refreshments to internal departments within the University to facilitate a range of events from small business meetings to large academic or student-related events. A small amount of sales are to external organisations, some of which are based at the campus and some of which are based across Swansea. The University believes that there is an opportunity to increase the external use of the service.

• an extensive conferencing, events and banqueting service, which is marketed and booked by a separate in-house event services team who collect a fee for this service.

• in 2018-2019, there were seven summer schools held at the University with delegate numbers ranging from 20 to 150. Whilst the particulars for each summer school can vary, each booking generally requires the provision of breakfast, lunch and dinner for the duration of their stay.

• there are a number of vending machines located across both campuses, which offer staff and students quick access to soft drinks, crisps, confectionery and hot beverages.

Commercial and contract objectives

The following elements are key criteria which the University is seeking to achieve through the new commercial catering contract:

• student experience to be enhanced through value for money and enhancements to food quality and catering options across our campuses.

• guaranteed, risk free financial return sufficient to cover all ongoing operating costs and taxation liabilities.

• guaranteed capital investment funding across contract term including initial and ongoing development.

• investment programme to address identified service and compliance issues.

• gain share mechanisms to allow the University to achieve positive net income as contract matures and potential is realised.

• flexibility to adapt to demand over the duration of the contact.

• no reduction in current service levels including overall scope, scale and availability.

• all identified staff transfer under TUPE.

• retail, hospitality, event and conference provision.

• ongoing support for Students’ Union ventures.

• university input on pricing, product and branding.

• alignment with general University strategy, policy and principles.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 45 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2021

End: 31/08/2031

This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5

Maximum number: 10

Objective criteria for choosing the limited number of candidates:

Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity, please click here: https://litmustms.co.uk/tenders/UK-Swansea:-School-catering-services./TK69UBQCFB

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue

IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 04/09/2020

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/09/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://litmustms.co.uk/tenders/UK-UK-Swansea:-School-catering-services./TK69UBQCFB

To respond to this opportunity, please click here:

https://litmustms.co.uk/respond/TK69UBQCFB

GO Reference: GO-2020731-PRO-16903995

VI.4)Procedures for review

VI.4.1)Review body

Official name: Swansea University
Town: Swansea
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

31/07/2020