Swindon Borough Council Occupational Health Services Tender

Swindon Borough Council Occupational Health Services Tender

The purpose of the occupational health service is to provide a contracted service for all Council employees and workers (approx. 3 000).

United Kingdom-Swindon: Health services

2019/S 066-154569

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Civic Offices, Euclid Street
United Kingdom
Contact person: Ms Julie Walsh
Telephone: +44 7824868447
E-mail: JWalsh@swindon.gov.uk
NUTS code: UKK14
Internet address(es):Main address: http://www.swindon.gov.uk/

Address of the buyer profile: http://www.swindon.gov.uk/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: WWW.supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: WWW.supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Occupational Health Services

Reference number: DN401145

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The purpose of the occupational health service is to provide a contracted service for all Council employees and workers (approx. 3 000). The service provider will be accessible for staff to access services and as required access workplace locations for health surveillance and assessment services.

Full details relating to the services are provided in the tender documents.

To participate, suppliers will need to Register as a supplier with ProContract, www.supplyingthesouthwest.org.uk, then register an interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

The contract will be initially for a period of 3 years commencing 1.7.2019 with the option to extend for a further 24 months as per the contract terms and conditions.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK14

II.2.4)Description of the procurement:

The contract will provide:

— health surveillance, work place risk assessment,

— advice to mitigate potential health/injuries within the workplace,

— pre-employment assessment as required,

— immunisations programmes — role specific,

— referral service for independent assessment of staff and staff dependants (where applicable) in relation to pensions and ill health retirement,

— statutory duty of care for health, safety and welfare of employees advice.

— a focussed and proactive approach for employee work place health and wellbeing, providing insight, data and interventions to reduce absence and increase workplace presentism.

And this service would contribute to the following:

— to aid and maintain business continuity through the Council’s people resource during periods of high change and ongoing turbulent climate. Specific activity and workforce needs pre, during and post activity relating to the Swindon Programme,

— to increase employee presentism and support the continued reduction in employee sickness absence and reach the Councils target of 7 days per FTE by April 2020,

— to ensure a value for money for the provision of Occupational Health Services to take into account the financial pressure on public services,

— as a benefit as well as providing a healthy workplace to attract and recruit quality candidates and retain staff,

— to mitigate and or reduce corporate cost in relation to employer liability and personal litigation.

The potential value of this contract is 231 000 GBP over the 3 years and 385 000 GBP over 5 years.

Tender responses are required to be submitted no later than 29.4.2019, 14:00 UK Local time via ProContract tender portal — https://www.supplyingthesouthwest.org.uk/

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

An option to extend for a further 24 months as per contract terms and conditions.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

In the Procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 14:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 29/04/2019
Local time: 16:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: