Swindon Borough Council Tender for Asbestos Surveys

Swindon Borough Council Tender for Asbestos Surveys

Swindon Borough Council requires the contractor to provide asbestos management services for its domestic and corporate buildings.

United Kingdom-Swindon: Asbestos removal services

2019/S 095-229775

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
United Kingdom
Contact person: Mr Jake House
Telephone: +44 1793464715
E-mail: JHouse@swindon.gov.uk
NUTS code: UKK14
Internet address(es):Main address: http://www.swindon.gov.uk/

Address of the buyer profile: http://www.swindon.gov.uk/

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: http://supplyingthesouthwest.org.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: http://supplyingthesouthwest.org.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Asbestos Surveys for Swindon Borough Council’s Housing Stock, Corporate, Operational Buildings and Garages

Reference number: DN410063

II.1.2)Main CPV code

90650000

II.1.3)Type of contract

Services

II.1.4)Short description:

The Asbestos Surveys for Swindon Borough Council’s Housing Stock, Corporate, Operational Buildings and Garages requires an investment of 1 753 000 GBP spread uniformly across a four (4) year period, commencing 22.7.2019.

Swindon Borough Council requires the contractor to provide asbestos management services for its domestic and corporate buildings and garages which were constructed before the Year 2000.

Asbestos management services include:

— planning and undertaking asbestos surveys,

— obtaining samples of suspected ACMs,

— analysis of samples to determine presence and nature of asbestos,

— provision of certificates of analysis,

— determination of material assessment and priority assessment scores,

— provision of reports in the specified formats,

— recommendation of future action in regard to identified ACMs,

— provision of written or verbal evidence to any hearing or tribunal.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKK14

II.2.4)Description of the procurement:

The work required under this contract relates to the provision of asbestos management services for its domestic and corporate buildings and garages which were constructed before the Year 2000 within the Swindon Borough Council property stock. Contractor’s attention is specifically drawn to the fact that properties will be occupied throughout the period of the contract, with the exception of empty properties which may require work on an ad hoc basis.

Strategic objectives:

Swindon Borough Council aims to deliver the following strategic objectives:

— to deliver excellent management of its housing stock,

— to contribute to the regeneration, sustainability and inclusion of the neighbourhoods it manages,

— to enhance the real involvement of tenants in the decisions that affect their lives.

The service to be provided:

Swindon Borough Council requires the contractor to provide asbestos management services for its domestic and corporate buildings and garages which were constructed before the Year 2000.

Asbestos management services include:

— planning and undertaking asbestos surveys,

— obtaining samples of suspected ACMs,

— analysis of samples to determine presence and nature of asbestos,

— provision of certificates of analysis,

— determination of material assessment and priority assessment scores,

— provision of reports in the specified formats,

— recommendation of future action in regard to identified ACMs,

— provision of written or verbal evidence to any hearing or tribunal,

— asbestos surveys comprise management, refurbishment, and demolition surveys as described in Health and Safety Executive publication “HSG264 — The Survey Guide (2nd Edition 2012” ISBN 978 0 7176 6502 0, and includes periodic re-inspection of previously identified ACMs as required by Regulation 4 of the Control of Asbestos Regulations 2012 and the Approved Code of Practice issued by the Health and Safety Executive “L143 — Managing and Working with Asbestos (2nd Edition 2013)” ISBN 978 0 7176 6618 8.

Excluded from the scope of this tender are:

— non-licensed and licensed removal of asbestos,

— remedial work to ACMs,

— provision of training,

— surveying to be carried out across 52 weeks of the year, and not condensed into a short period of time.

Full details relating to the Services are provided in the tender documents.

To participate, suppliers will need to register as a supplier with ProContract, www.supplyingthesouthwest.org.uk then register an interest before obtaining access to the tender documents.

In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com

Contract period:

The contract will be initially for a period of 48 months commencing 22.7.2019 with no option to extend as per the contract terms and conditions. Estimated annual spend is 438 250,00 GBP, total spend over the 4 year period is 1 753 000 GBP.

Tender responses:

Tender responses are required to be submitted no later than 18.6.2019, 12:00 UK Local time via ProContract tender portal — https://www.supplyingthesouthwest.org.uk/

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

As stated in the procurement documents.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 18/06/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 18/06/2019
Local time: 14:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Swindon Borough Council
Civic Offices, Euclid Street
Swindon
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

14/05/2019