Tamar Bridge Inspection and Maintenance Contract

Tamar Bridge Inspection and Maintenance Contract

It is a Statutory Legal Requirement that the Maintenance Gantries of the Tamar Road Bridge are fully inspected at 6 yearly intervals.

United Kingdom-Truro: Architectural, construction, engineering and inspection services

2015/S 096-174241

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
Commercial Services, 2nd Floor, West Wing, New County Hall, Treyew Road
For the attention of: Mike Shillaber
TR1 3AY Truro
Telephone: +44 1872322716
E-mail: mshillaber@cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Tamar Road Bridge Gantries Principal Inspection and Reporting for Future Maintenance Requirements Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Tamar Road Bridge, on the A38 road border between Devon and Cornwall.

NUTS code UKK41

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

It is a Statutory Legal Requirement that the Maintenance Gantries of the Tamar Road Bridge are fully inspected at 6 yearly intervals.
The Tamar Road Bridge is part of the A38 Trunk Road and crosses the River Tamar on the border between Devon and Cornwall. The crossing is jointly owned by Cornwall Council and Plymouth City Council (the Joint Authority) and operated on behalf of the two authorities by the Tamar Bridge and Torpoint Ferry Joint Committee (TBTF).
There are four maintenance gantries, which are under the main deck and cantilevers of the Bridge and were installed in 1998 and 2001.
The gantries traverse along rails suspended from the underside of the Tamar Bridge, and they now require their second 6 yearly Principal Inspection.
In order to provide a more stable environment unaffected by the weather, it is envisaged that the gantries and bogeys will require to be lowered from the bridge and removed from site for inspection and structural load testing and then re-erected.
This contractual work is anticipated to take up to a maximum period of 12 months.
A detailed report is to be produced identifying all of the defects found and what remedial works are required, as well as an indication of the costs estimated to repair them. The testing will include Structural Load Testing of the gantries.
Therefore, the information gleaned from the inspection will effectively inform the specification for the follow up tendering exercise to appoint a suitable maintenance company to actually carry out the majority of the maintenance works required, although it is possible that some more urgent remedial maintenance work may be required to be undertaken by the company appointed for the initial Gantry Inspection work or its recognised sub contractor.

II.1.6)Common procurement vocabulary (CPV)

71000000, 71631400, 71630000, 71631450, 71334000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Whilst the details of potential expenditure are given as being indicative and in good faith, as a guide to assist Tenderers in submitting their Tenders, they are not an undertaking on behalf of the Joint Authority to purchase the Services to this or any other particular value and shall not create a binding obligation unless specifically stated within the Contract.
Estimated value excluding VAT:
Range: between 300 000 and 700 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 72 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2016

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As stated in the ITT.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the ITT.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the ITT.
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the ITT.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the ITT.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2015/S 14-021205 of 21.1.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.7.2015


New County Hall, Truro, TR1 3AY.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Client Representative, Independent Officer and Contact Officer.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 6 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender opportunity is also being advertised via the Tenders in Cornwall website and the Contracts Finder website for the same duration. However, please note, only the main ITT document can be downloaded via the Tenders in Cornwall website and the additional supporting documents can be be made available on request to the Contact Officer or alternatively the ITT and many of the supporting documents are freely accessable for downloading electronically via the Contracts Finder website but due to their size some are only likely to be available by applying ot the Contact Officer for them to be made available via the Joint Authority’s Cryptshare facility.
All tenderers will be expected to attend or at least be represented at the designated Provider Information Day at the Bridge, currently scheduled for 10:00 on Wednesday 10.6.2015. Attendance is strongly advised but not mandatory and any contractors unable to be in attendance will, along with those who were, be provided in writing with any information or questions raised and answers given on the day to ensure all parties have the same information to base their tender submissions upon and avoid any confusion or misunderstandings etc.
The meeting point contact and address for assembly will be as follows:
Richard Cole;
Engineering Manager;
Tamar Bridge and Torpoint Ferry Joint Committee;
Tamar Bridge;
Tamar Bridge Office;
Pemros Road;
St Budeaux;
PL5 1LP.
If your company or its representative is unable to attend at the last minute or unavoidably detained please advise Richard, via either of the following means, as soon as possible:
Telephone: +44 1752 361577.

Email: richard.cole@tamarcrossings.org.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: