Taxi Service Port Talbot

Various transport contracts. UK-Port Talbot: taxi services

2012/S 28-045559

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Neath Port Talbot County Borough Council
Corporate Procurement Unit, Neath Port Talbot CBC, Civic Centre
For the attention of: Diane Spencer
SA13 1PJ Port Talbot
UNITED KINGDOM
Telephone: +44 1639763929
E-mail: d.spencer@npt.gov.uk

Further information can be obtained from: http://etenderwales.bravosolution.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: http://etenderwales.bravosolution.co.uk

Tenders or requests to participate must be sent to: http://etenderwales.bravosolution.co.uk
Neath Port Talbot CBC will be conducting this procurement exercise through the Bravo e-Tendering portal. This can be found at www.etenderwales.bravosolution.co.uk, all information may be downloaded and returned though this channel. Further instructions can be found in section VI
Internet address: http://etenderwales.bravosolution.co.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Education
Environment
General public services
Health
Housing and community amenities
Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The provision of various transport services No. 2.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Within the county borough of Neath Port Talbot.
NUTS code UKL17

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This procurement exercise involves the following contracts:
One contract will include the provision of transport for Special Educational Needs (SEN) and Social Services learners travelling to all destinations within or outside the County Borough (including schools, day centres, respite care, specific activities etc.).
A second contract will include the provision of transport for mainstream education home to school/colleges and activities transport services travelling to and from destinations within or outside the County Borough.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

60120000, 60130000, 60140000, 60170000, 60171000, 60172000, 60112000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

One contract will comprise the provision of SEN/Social Services home to school/college transport which normally require a range of taxis and minibuses up to 16 seats capacity, frequently with the capability to carry a combination of passengers and wheelchairs, and to provide disabled access.
A second contract will comprise the provision of mainstream education home to school/college and activities transport which require a range of vehicles including buses and coaches, licensed private hire cars, private taxis and/or Passenger Carrying Vehicles.
Approximately 36 routes across the county borough will be covered by the SEN/Social Services home to school/college transport tender with a target commencement date of 11.6.2012.
Approximately 16 routes across the county borough will be covered by the mainstream education home to school/college and activities contract, with a target commencement date of 1.9.2012.
Estimated value excluding VAT: 3 750 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: up to 60 months (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the tender documentation on http://www.etenderwales.bravosolution.co.uk.

Minimum level(s) of standards possibly required: As detailed in the tender documentation on http://www.etenderwales.bravosolution.co.uk.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the tender documentation on http://www.etenderwales.bravosolution.co.uk.

Minimum level(s) of standards possibly required:
As detailed in the tender documentation on http://www.etenderwales.bravosolution.co.uk.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

Lowest price

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: There will be e-Auction events held in April 2012 comprising all services (mainstream education home to school/colleges and activities transport services, and Special Educational Needs/Social Services transport services). It is anticipated that the Auctions will be held on 10.4.2012 and 11.4.2012. Details of the specific dates for the e-Auction events will notified to tenderers during the during the e-tender process via the e-tenderwales portal.
Full details can be found on www.etenderwales.bravosolution.co.uk.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

NPT/1087

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

20.3.2012 – 14:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender.
1. Register your company on the etenderwales portal (this is only required once)
— browse to the eSourcing Portal: www.etenderwales.bravosolution.co.uk,

— click the “Suppliers register here” link,
— enter your correct business and user details,
— note the username you chose and click “Save” when complete,
— you will shortly receive an email with your unique password (please keep this secure),
— agree to the terms and conditions and click “continue”.
2. Express an Interest in the Project
— login to the portal with the username/password,
— click the “ITTs Open to All Suppliers” link. (These are Invitation to Tender Questionnaires open to any registered supplier),
— click on the relevant ITT to access the content,
— click the “Express Interest” button in the “Actions” box on the left-hand side of the page,
— this will move the ITT into your “My ITTs” page. (This is a secure area reserved for your projects only),
— click on the ITT code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the tender
— you can now choose to “Reply” or “Reject” (please give a reason if rejecting),
— you can now use the ‘Messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the ITT,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help, or the BravoSolution help desk is available Mon – Fri (8am – 6pm) on:
— email: help@bravosolution.co.uk,

— phone: +44 8003684850 / fax: +44 2070800480.
Buy4Wales Reference Number: 29185.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Neath Port Talbot County Borough Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. [The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:8.2.2012