Taxi Services and Bus Hire East Lothian

Taxi Services and Bus Hire East Lothian

Transport Services including Taxi Services and Bus Hire.

UK-Haddington: taxi services

2012/S 108-179830

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Lothian Council
John Muir House, East Lothian
Contact point(s): Corporate Procurement
For the attention of: Julie Caughey
EH41 3HA Haddington
UNITED KINGDOM
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk

Internet address(es):

General address of the contracting authority: http://www.eastlothian.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00181

Further information can be obtained from: East Lothian Council
John Muir House
Contact point(s): Corporate Procurement
For the attention of: Julie Caughey
EH41 3HA Haddington, East Lothian
UNITED KINGDOM
Telephone: +44 1620827827
E-mail: procurement@eastlothian.gov.uk
Internet address: http://www.eastlothian.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Transport Services including Taxi Services and Bus Hire.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 20: Supporting and auxiliary transport services
Main site or location of works, place of delivery or of performance: East Lothian.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 20
Duration of the framework agreement

Duration in months: 48

II.1.5)Short description of the contract or purchase(s)

This framework agreement is for the provision of licenced taxi services originating in East Lothian; for the transportation of school meals and ad hoc catering requirements; hire of buses and mini-buses (with driver) for school trips; the transportation of vulnerable adults and specialist vehicle hire (with driver).
Note: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=230023.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=230023.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

60120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 0 and 4 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Taxi Services originating in the Dunbar Area

1)Short description

Taxi Services originating in the Dunbar Area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be registered to provide services in East Lothian.
Lot No: 2 Lot title: Taxi Services originating in the Haddington area

1)Short description

Taxi Services originating in the Haddington area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be licenced to provide services in East Lothian.
Lot No: 3 Lot title: Taxi Services originating in the Musselburgh area

1)Short description

Taxi Services originating in the Musselburgh area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be licenced to provide services in East Lothian.
Lot No: 4 Lot title: Taxi Services originating in the North Berwick area

1)Short description

Taxi Services originating in the North Berwick area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be licenced to provide services in East Lothian.
Lot No: 5 Lot title: Taxi Services originating in the Prestonpans area

1)Short description

Taxi Services originating in the Prestonpans area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be registered to provide services in East Lothian.
Lot No: 6 Lot title: Taxi Services originating in the Tranent Area

1)Short description

Taxi Services originating in the Tranent Area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be licenced to provide services in East Lothian.
Lot No: 7 Lot title: Taxi Services originating in the Gifford area

1)Short description

Taxi Services originating in the Gifford area.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Operators must be licenced to operate in East Lothian.
Lot No: 8 Lot title: Transportation of School Meals

1)Short description

Transportation of School Meals from production kitchen to non-production kitchens in schools.
2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope

10 routes 4 times per week
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 9 Lot title: Transportation of catering supplies – ad hoc

1)Short description

Ad hoc requirement for transportation of catering supplies and return of empty containers etc.
2)Common procurement vocabulary (CPV)

60100000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 10 Lot title: School trip vehicle hire (including driver)

1)Short description

7-seater plus vehicle and driver hire mostly for school trips
2)Common procurement vocabulary (CPV)

60140000

3)Quantity or scope

Unknown.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 11 Lot title: Transportation of vulnerable adults to facilities in Edinburgh

1)Short description

Transportation of vulnerable adults, some with wheelchairs, from their homes in East Lothian to Meadowbank in Edinburgh and back 5 days per week.
2)Common procurement vocabulary (CPV)

60130000

3)Quantity or scope

As above.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract.
(2) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Customer Satisfaction. Weighting 5

2. Environment Impact. Weighting 5

3. Vehicles. Weighting 5

4. Community Benefits. Weighting 5

5. Price. Weighting 80

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CON-12-014
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.7.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 16.7.2012 – 12:00
Place:

Haddington – Electronically.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: May 2016.
VI.2)Information about European Union funds
VI.3)Additional information

Under this framework contractors will be required to actively participate in the achievement of social objectives relating to participation in skills development, employment and training programmes in accordance with East Lothian Council’s Corporate Procurement Strategy in order to support community objectives of East Lothian Council. Accordingly the contract performance conditions may relate in particular to secondary considerations.
(SC Ref:230023).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Head of Council Resources
John Muir House
EH31 3HA Haddington
UNITED KINGDOM
E-mail: jlamond@eastlothian.gov.uk
Telephone: +44 1620827827

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:5.6.2012