Taxi Services Contract Caerphilly

Taxi Services Contract Caerphilly

Framework Agreement for Taxi, Minibus and Specially Adapted vehicles (SAV) Transport Requirements.

UK-Ystrad Mynach: taxi services

2012/S 80-131659

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Procurement Services, Penallta House, Tredomen Park,
For the attention of: Mr Wayne Thomas
CF82 7PG Ystrad Mynach
UNITED KINGDOM
Telephone: +44 1443863061
E-mail: thomarw@caerphilly.gov.uk
Fax: +44 1443863167

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Framework Agreement for Taxi, Minibus and Specially Adapted vehicles (SAV) Transport Requirements.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Within the boundaries of Caerphilly County Borough Council.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
Duration of the framework agreement

Duration in years: 4

II.1.5)Short description of the contract or purchase(s)

The scope of services required under this framework agreement comes under the following:
Lot 1 – Home to School Transport – Taxi & Minibus Contracts.
The Integrated Transport Unit provide Home to School / College Transport for all eligible pupils in line with the Authority’s Policy for the provision of transport. The Integrated Transport Unit typically arranges transport for approximately 8 300 pupils and students to and from Schools, Colleges and other education establishments each day.
Taxi and Minibus contracts are generally arranged for pupils who fall into one of the following categories:
— Pupils who are eligible for free transport but cannot access mainstream bus transport due to either the location they reside at, or where the numbers of pupils requiring transport are small and therefore do not necessitate the use of a large bus,
— Pupils who are eligible for free transport and whose additional needs/medical needs are such that taxi or minibus transport is the most appropriate form of transport.
Lot 2 – Social Services Transport – Taxi, Specially Adapted Vehicles & Minibus Contracts.
The Integrated Transport Unit also provide transport on behalf of Social Services for eligible Service Users. This can take the form of voluntary provision or via third party providers. Services will include (but not exclusively) Home to Day Care; Home to Respite;
These contracts are generally arranged for Service Users whose additional needs / medical or mobility needs are such that a Specially Adapted Minibus, conventional minibus or a taxi is the most appropriate form of transport.
It should be noted that there is an existing framework in place that is currently being utilised for existing routes, which will be used up to the expiry date of 31.8.2013.
This framework will be considered for any subsequent requirements that Social Services may have.
Lot 3 – Ad hoc requirements – Taxi & Minibus Contracts.
In addition to the requirements of the Integrated Transport Unit, there may, from time to time, be the requirement to provide one-off transport services for other departments within the Authority, which will be on an “as and when required” basis. Lot 3 will be utilised for such provision.
The framework will be a for a period of 3 years from 16.7.2012 with the option to extend for a further period of up to 12 months.
Community Benefits apply to this contract, Further details: Included as a non-evaluation element of the service.
II.1.6)Common procurement vocabulary (CPV)

60120000, 60100000, 60130000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1 – Home to School Transport – Taxi & Minibus Contracts.
The Integrated Transport Unit provide Home to School / College Transport for all eligible pupils in line with the Authority’s Policy for the provision of transport. The Integrated Transport Unit typically arranges transport for approximately 8 300 pupils and students to and from Schools, Colleges and other education establishments each day.
Taxi and Minibus contracts are generally arranged for pupils who fall into one of the following categories:
— Pupils who are eligible for free transport but cannot access mainstream bus transport due to either the location they reside at, or where the numbers of pupils requiring transport are small and therefore do not necessitate the use of a large bus,
— Pupils who are eligible for free transport and whose additional needs/medical needs are such that taxi or minibus transport is the most appropriate form of transport.
Lot 2 – Social Services Transport – Taxi, Specially Adapted Vehicles & Minibus Contracts.
The Integrated Transport Unit also provide transport on behalf of Social Services for eligible Service Users. This can take the form of voluntary provision or via third party providers. Services will include (but not exclusively) Home to Day Care; Home to Respite;
These contracts are generally arranged for Service Users whose additional needs / medical or mobility needs are such that a Specially Adapted Minibus, conventional minibus or a taxi is the most appropriate form of transport.
It should be noted that there is an existing framework in place that is currently being utilised for existing routes, which will be used up to the expiry date of 31.8.2013.
This framework will be considered for any subsequent requirements that Social Services may have.
Lot 3 – Ad hoc requirements – Taxi & Minibus Contracts.
In addition to the requirements of the Integrated Transport Unit, there may, from time to time, be the requirement to provide one-off transport services for other departments within the Authority, which will be on an “as and when required” basis. Lot 3 will be utilised for such provision.
Tenderers will be able to tender for each and any lot.
The framework will be a for a period of 3 years from 16.7.2012 with the option to extend for a further period of up to 12 months.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (+12) (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS819/11/KW
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

7.6.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

To receive a tender pack expressions of interest shall be forwarded in writing to Wayne Thomas (E-mail: thomarw@caerphilly.gov.uk) and be received no later than 14:00 hours on Tuesday 29.5.2012. Any expressions of interest received after this date shall not be considered.

The clarification period for any queries shall be up to 14:00 hours on Wednesday 30.5.2012. Any queries received after this date will not be responded to.
A provider day will be held on the Monday 30.4.2012 from 10:30 hours to 12:00 hours (noon) at the following address where representatives from Procurement will be present to provide an overview of the tener documentation and the tender process.
The Chamber.
Caerphilly CBC.
Penallta House.
Tredomen Park.
Ystrad Mynach.
CF82 7PG.
The tender return date and time is 14:00 hours on Thursday 7.6.2012.
Buy4Wales Reference Number: 29863.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.4.2012