Taxi Services Peterborough

Taxi Services Peterborough

Passenger Transport services for Peterborough City Council, including the provision of transport for individuals with Special Needs; provision of Mainstream transport and transport related to Social Care.

UK-Peterborough: taxi services

2012/S 49-080394

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Peterborough City Council
Town Hall
Contact point(s): Commercial and Procurement Unit
For the attention of: Matthew Rains
PE1 1HQ Peterborough
UNITED KINGDOM
Telephone: +44 1733747474
E-mail: matthew.rains@peterborough.gov.uk

Internet address(es):

General address of the contracting authority: http://peterborough.g2b.info/

Address of the buyer profile: peterborough.gov.uk
Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: Peterborough City Council
Town Hall
Peterborough
UNITED KINGDOM

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Passenger Transport services for Peterborough City Council, including the provision of transport for individuals with Special Needs; provision of Mainstream transport and transport related to Social Care.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
NUTS code UKH11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 50
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 2 000 000 and 24 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Taxi services. Special-purpose road passenger-transport services. Non-scheduled passenger transport. Hire of passenger transport vehicles with driver. Hire of passenger cars with driver. Public-service buses. Hire of buses and coaches with driver. To establish a framework of suppliers for the provision of passenger transport services for Peterborough City Council.
The period of the Framework will be two years – 1.9.2012 to 31.8.2014, with an option to extend for up to two further years until 31.8.2016. The two year extension period will either be awarded in one year installments or for a two year period. The extension will be at the discretion of the contracting authority and dependent on the satisfactory performance of the Framework/call off contracts during the initial 2 year term of the Framework.
The minimum and maximum Framework and lot value ranges detailed in this notice provide the estimated ranges for a four year Framework period.
The Framework will consist of 3 lots – Mainstream transport, Special Needs, and Social Care.
Tenders for the framework will be initially assessed using qualifying criteria evaluated on a pass and fail basis. Tenders will then be evaluated on a series of key quality criteria to gain a place on the framework. Once on the Framework suppliers will be annually reviewed on responses to the qualifying criteria and will compete for call off contracts via price based mini competitions. The first tranche of call off contracts will be made available to bid for as part of this process – at the time of publishing this notice the following call off routes are available to bid for from 1.9.2012.
38 routes for Mainstream
97 routes for Special Needs
9 routes for Social Care
Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity will be available on http://www.delta-esourcing.com/delta from Monday 12th March. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link to the homepage. Suppliers must login, go to your Response Manager and add the following Access Code: T3M8G87T6A. Please ensure that you follow any instruction provided to you here. The deadline for submitting your response(s) is Monday 23.4.2012 by 14:00 hrs. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com.

II.1.6)Common procurement vocabulary (CPV)

60120000, 60130000, 60140000, 60170000, 60171000, 34121100, 60172000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

To establish a framework for Passenger Transport services for Peterborough City Council, including the provision of transport for individuals with Special Needs; provision of Mainstream transport and transport related to Social Care.
The period of the Framework will be 2 years – 1.9.2012 to 31.8.2014, with an option to extend for up to two further years until 31.8.2016. The 2 year extension period will either be awarded in one year installments or for a two year period. The extension will be at the discretion of the contracting authority and dependent on the satisfactory performance of the Framework/call off contracts during the initial two year term of the Framework.
The minimum and maximum Framework and lot value ranges detailed in this notice provide the estimated ranges for a four year Framework period.
There are three Lots, included in this framework as follows Lot 1 – Main Stream Lot 2 – Special Needs Lot 3 – Social Care.
Estimated value excluding VAT:
Range: between 2 000 000 and 24 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The period of the Framework will be two years – 1.9.2012 to 31.8.2014, with an option to extend for up to two further years until 31.8.2016. The 2 year extension period will either be awarded in one year installments or for a two year period. The extension will be at the discretion of the contracting authority and dependent on the satisfactory performance of the Framework/call off contracts during the initial 2 year term of the Framework.
The minimum and maximum Framework and lot value ranges detailed in this notice provide the estimated ranges for a four year Framework period.
Bidders must note that the Contracting Authority reserves the right to award a contract to one supplier for an entire lot or the Contracting Authority may award one or more routes within a Lot. As new routes become available the Contracting Authority will invite tenders through mini competition, however, the Contracting Authority is under no obligation to award any contracts under the framework.
Provisional timetable for recourse to these options:
in months: 21 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Mainstream Passenger Transport

1)Short description

This includes children eligible for transport under the Children’s Service’s transport policy.
2)Common procurement vocabulary (CPV)

60130000, 60140000, 60120000, 60170000, 34121100, 60172000, 60171000

3)Quantity or scope

School Transport Services.
Estimated value excluding VAT:
Range: between 1 000 and 11 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

All information regarding this Lot is set out in the tender documentation which also describes the requirement and conditions of service.
Lot No: 2 Lot title: Special Needs

1)Short description

Transportation of individuals with special needs, potentially requiring the use of appropriately modified vehicles.
2)Common procurement vocabulary (CPV)

60120000, 60130000, 60140000, 60170000, 34121100, 60172000, 60171000

3)Quantity or scope

Transportation of individuals with Special Needs.
Estimated value excluding VAT:
Range: between 1 000 000 and 10 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

See Tender Documents.
Lot No: 3 Lot title: Social Care

1)Short description

Transporting individuals in the care of the Authority.
2)Common procurement vocabulary (CPV)

60120000, 60130000, 60140000, 60170000, 34121100, 60172000, 60171000

3)Quantity or scope

Transporting individuals in the care of the Authority, this may include transportation to and from outside the local geographical area.
Estimated value excluding VAT:
Range: between 100 000 and 3 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 48 (from the award of the contract)
5)Additional information about lots

As set out in the Tender Documents.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement. PCC reserves the right to require deposits, guarantees, bonds and other forms of appropriate security. Further details will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the Contract Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

PCC reserves the right to require groupings of contractors to take a particular legal form or to require single contractor to take primary liability or to require that each party undertakes joint and several liability irrespective of the form of the vehicle to be established.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: i) The Director shall provide the Authority with copies of all necessary Licences held by the economic operator and that copies of any renewals or amendments to the Licences are provided to the Director within 30 days of their renewal or amendment;
ii) The economic operator shall notify the Council immediately of any suspension, revocation or withdrawal of any of its Licences;
iii) The economic operator shall ensure that its drivers hold the licences necessary for the Vehicles which they drive performing the Services and that no-one is engaged to drive the Vehicles unless they do so.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Tender Documents.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
As set out in the Tender Documents.
Minimum level(s) of standards possibly required: As set out in the Tender Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Tender Documents.
Minimum level(s) of standards possibly required:
As set out in the Tender Documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

STS02
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

23.4.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 170 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 23.4.2012 – 14:01
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2 to 4 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity will be available on http://www.delta-esourcing.com/delta from Monday 12th March. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link to the homepage. Suppliers must login, go to your Response Manager and add the following Access Code: T3M8G87T6A. Please ensure that you follow any instruction provided to you here. The deadline for submitting your response(s) is 23.4.2012 by 14:00 hrs. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call +44 8452707050 or email helpdesk@delta-esourcing.com GO Reference: GO-201236-PRO-3764733.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Peterborough City Council
Town Hall
PE1 1HQ Peterborough
UNITED KINGDOM
Telephone: +44 1733747474

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:6.3.2012