Taxi Services Tender Edinburgh

Taxi Services Tender Edinburgh

The Supplier shall provide a comprehensive cost and time efficient taxi service with an effective booking process to ensure a prompt and professional taxi service operating between various locations within and across the Lothian area.

UK-Edinburgh: taxi services

2012/S 185-304450

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
E-mail: Gordon.Whittaker@ed.ac.uk
Fax: +44 1316502154

Internet address(es):

General address of the contracting authority: http://www.ed.ac.uk/schools-departments/procurement/supplying

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107

Further information can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
Contact point(s): Procurement
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Fax: +44 1316502154
Internet address: http://www.ed.ac.uk/schools-departments/procurement/supplying

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Fax: +44 1316502154
Internet address: https://in-tendhost.co.uk/edinburghuni/aspx/Home

Tenders or requests to participate must be sent to: University Of Edinburgh
Charles Stewart House, 9-16 Chambers Street
For the attention of: Gordon Whittaker
EH1 1HT Edinburgh
UNITED KINGDOM
Telephone: +44 1316502508
Fax: +44 1316502154
Internet address: https://in-tendhost.co.uk/edinburghuni/aspx/Home

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

NHS Lothian

Edinburgh Napier University

Heriot-Watt University

Scottish Agricultural College

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Taxi Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: City of Edinburgh, East Lothian, Midlothian and West Lothian.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This is a collaborative agreement led by University of Edinburgh, including NHS Lothian, Heriot Watt University, Edinburgh Napier University, Telford College and Scottish Agricultural College.
The Supplier shall provide a comprehensive cost and time efficient taxi service with an effective booking process to ensure a prompt and professional taxi service operating between various locations within and across the Lothian area.
This service will be for the transportation of mainly people, but will also be for blood, specimens and equipment. The transfer of specimens by road is in the scope of the dangerous goods legislation and drivers as a minimum will need to have had awareness such as ADR awareness training. Further information on ADR is available at the following website. http://www.hse.gov.uk/cdg/manual/adrcarriage.htm.

A series of mandatory requirements will apply and are listed in the Invitation of Tender documents.
The Framework Agreement will have 4 regional lots, whereby the Suppliers can bid for 1 or more of the lots.
1. Edinburgh City
2. East Lothian
3. Midlothian
4. West Lothian
The Supplier must have capacity to deliver a prompt and efficient 24 hours a day service to all the collaborative partners, 52 weeks a year with sufficient resource and processes in place to handle multiple bookings at any one time.
The Supplier can choose to bid for all lots or individual lots and can do so with a consortium or subcontracted supplier.

II.1.6)Common procurement vocabulary (CPV)

60120000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.2.2013. Completion 31.1.2017

Information about lots

Lot No: 1 Lot title: City of Edinburgh

1)Short description

Taxi service for City of Edinburgh.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

As defined in Invitation to Tender dcouments.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: East Lothian

1)Short description

Taxi service for East Lothian.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

As defined in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Midlothian

1)Short description

Taxi service for Midlothian.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

As defined in the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: West Lothian

1)Short description

Taxi service for West Lothian.
2)Common procurement vocabulary (CPV)

60120000

3)Quantity or scope

As defined within the Invitation to Tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 80

2. Cost. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

EC/0549/TAXI
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.11.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 2.11.2012 – 13:00
Place:

University of Edinburgh Procurement Office, Edinburgh.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The University of Edinburgh operates an e-tendering system (ETS) (Intend) which maintains all tender documents in secure and confidential storage until the tender closing date / time has elapsed.
It is the supplier’s responsibility to ensure all documents are submitted before the closing date / time.
Please allow a reasonable amount of time to upload and submit your tender documents. Lodgement of large electronic files may take time, so tenderers should allow sufficient time to transmit the full ITT response prior to the closing time. The speed with which ITT submissions are made is dependent upon the file size of the document in question. The inclusion of graphics, logos, photographs etc. considerably increases the size of electronic files and should be included only where essential. Electronic signatures are not required where ITTs are submitted electronically. The University of Edinburgh strongly advise that you do not leave your tender submission until the last minute.
1.6.4. The maximum single file size = 20 Mb (The system will not upload / submit files larger than this size)
1.7. The only permitted methods for tender submissions are by:
1.7.1. Electronic tender submission via the Intend system (https://in-tendhost.co.uk/edinburghuni/). Once logged into the site, suppliers can download the ITT details from a secure and confidential e-tender site. Suppliers will be able to upload their offer details back into the site. No other parties can view your documents, apart from The University, following the official closing time and date. https://in-tendhost.co.uk/edinburghuni/aspx/Home.

(SC Ref:239993).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

21.9.2012