Team Around the Family
A Team around the Family (TAF) approach is a Welsh Government requirement, which all local authorities must have in place as part of the new Families First Programme.
UK-Cardiff: health and social work services
Section I: Contracting authority
Cardiff County Council
County Hall, Atlantic Wharf
Contact point(s): http://appswales.alito.co.uk
For the attention of: Samantha Harry
CF10 4UW Cardiff
Telephone: +44 2920873737
General address of the contracting authority: http://www.cardiff.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
General public services
Section II: Object of the contract
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the geographical boundaries of the City & County of Cardiff.
NUTS code UKL22
A Team around the Family (TAF) approach is a Welsh Government requirement, which all local authorities must have in place as part of the new Families First Programme. This contract meets the requirements of the Cardiff Partnership to commission support for the implementation of a city-wide Team Around the Family model from 1st April 2013.
The TAF model in Cardiff will be implemented by a core team of family workers who will put into place the arrangements for identifying, assessing and responding to families who need a TAF approach. The team will seek to engage providers of services to children, young people and their families as members of Teams Around the Family, as appropriate to the families’ assessed needs and whether funded through Families First or not. They will place families at the centre throughout intervention and use a restorative and strengths-based approach in working with them.
Potential providers of the TAF model will need to demonstrate how their model will work in conjunction with the six Families First ‘service’ commissioning packages.
— early years,
— youth engagement,
— sustainable employment,
— healthy lifestyles,
— emotional and mental health and well-being,
— disability focus.
These packages are currently being tendered through a separate process.
Families First is a Welsh Government programme to fund the development of effective multi-agency systems and support for families, particularly those living in poverty, that recognises the specific needs of different families and the common requirement for multiple agencies to provide holistic, integrated packages of support. The Welsh Government requires local authorities to lead multi-agency partnerships in providing Families First. Therefore, the County Council of the City and County of Cardiff, for and on behalf of, The Cardiff Partnership is undertaking this procurement process.
A key Welsh Government requirement of Families First is that it focuses on early intervention, prevention and protection, as opposed to the remedial end of the spectrum of need. This recognises that interventions at this end of the spectrum can reduce later escalation of need, and also it is here where there is a need for greater service provision.
Bidders should note that the proposed Team around the Family contract will be reliant upon continued Welsh Government grant funding. Further information is provided in the tender documents.
For information purposes only, the funding available is:
1 696 000 GBP – between 1.4.2013 and 31.3.2017 – this is based on an annual budget of 424 000 GBP subject to the continuation of WG funding.
There may be an option to continue the service for a maximum of two years (until 31.3.2019) subject to WG funding which would amount to a total of 2 544 000 GBP between the 1.4.2013 and the 31.3.2019.
The estimated duration of the contract is from the 1.4.2013 until the 31.3.2017, (subject to WG funding), with a possibility of an additional 2 years funding via WG until the 31.3.2019.
These services fall within part B of the procurement rules and are therefore not subject to the full procurement regulations. However, the Council has chosen to voluntarily publish an OJEU and utilise one of the procedures under the rules to ensure that they have sufficient competition and achieve best value. And for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
This procurement will be conducted as a restricted procurement process, where prospective bidders will formally express an interest and complete a pre-qualification questionnaire. Successful organisations will be invited to tender. The process will be conducted through the Alito e-procurement portal (http://appswales.alito.co.uk) so please ensure that you if you are not already registered and have selected Cardiff as a Council to work with in your profile, you do so. Registration is free and will enable you to download the relevant documents.
Full details of the process, evaluation criteria and deadlines are included in the tender documents.
Indicative timetable only:
Deadline for return of PQQs 29.10.2012.
Issue of invite to tender 8.11.2012.
Deadline for return 12.12.2012.
Contract award 7.1.2013.
Contract start date. 1.4.2013.
This is intended as a guide only and whilst the Council does not intend to depart from the timetable it reserves the right to do so.
Community Benefits do not apply to this contract.
85000000, 85300000, 85311300
The estimated value over the maximum term of 6 year term is approximately GBP excluding VAT. 2 544 000 between 1.4.2013 to 31.3.2019.
However this figure is indicative.
Estimated value excluding VAT: 2 544 000 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: As outlined in the contract and tender documentation.
As set out in the tender documentation.
Section IV: Procedure
Payable documents: no
The Chief Legal & Democratic Services Officer, County Hall, Atlantic Wharf, Cardiff, CF10 4UW.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Council employees only. No members of the general public.
Section VI: Complementary information
Any company acquiring documents in any way other than through the portal at http://appswales.alito.co.uk may not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile against category SA99. You may also register against other relevant categories.
You will then need to search through the bulletin board on the portal for our tender reference 7607CCC and register your interest in taking part in the tender process.
The Pre Qualification Questionnaire will then be available for applicants to download from 3pm on Monday the 1.10.2012. Please note: This document is only available by download from this site, and will not be issued in any other way.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Please note the following Options:
1. Option to terminate the contract at any stage if the Welsh Government withdraws funding.
2. Option to extend contract on an annual basis by twelve (12) months provided that the contract does not extend beyond 31.3.2019.
The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council.
For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B Service, and therefore not subject to the full extend of the Public Contract Regulations (as amended) is not required to be tendered under the Public Contract Regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
The Council will not meet any costs incurred by any party in responding to this notice.
Buy4Wales Reference Number: 31815.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.