Team Around the Family

Team Around the Family

A Team around the Family (TAF) approach is a Welsh Government requirement, which all local authorities must have in place as part of the new Families First Programme.

UK-Cardiff: health and social work services

2012/S 190-312505

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cardiff County Council
County Hall, Atlantic Wharf
Contact point(s):
For the attention of: Samantha Harry
CF10 4UW Cardiff
Telephone: +44 2920873737

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

UK – Team Around the Family.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Within the geographical boundaries of the City & County of Cardiff.
NUTS code UKL22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Council is seeking to appoint a provider to deliver the Team around the Family model service.
A Team around the Family (TAF) approach is a Welsh Government requirement, which all local authorities must have in place as part of the new Families First Programme. This contract meets the requirements of the Cardiff Partnership to commission support for the implementation of a city-wide Team Around the Family model from 1st April 2013.
The TAF model in Cardiff will be implemented by a core team of family workers who will put into place the arrangements for identifying, assessing and responding to families who need a TAF approach. The team will seek to engage providers of services to children, young people and their families as members of Teams Around the Family, as appropriate to the families’ assessed needs and whether funded through Families First or not. They will place families at the centre throughout intervention and use a restorative and strengths-based approach in working with them.
Potential providers of the TAF model will need to demonstrate how their model will work in conjunction with the six Families First ‘service’ commissioning packages.
— early years,
— youth engagement,
— sustainable employment,
— healthy lifestyles,
— emotional and mental health and well-being,
— disability focus.
These packages are currently being tendered through a separate process.
Families First is a Welsh Government programme to fund the development of effective multi-agency systems and support for families, particularly those living in poverty, that recognises the specific needs of different families and the common requirement for multiple agencies to provide holistic, integrated packages of support. The Welsh Government requires local authorities to lead multi-agency partnerships in providing Families First. Therefore, the County Council of the City and County of Cardiff, for and on behalf of, The Cardiff Partnership is undertaking this procurement process.
A key Welsh Government requirement of Families First is that it focuses on early intervention, prevention and protection, as opposed to the remedial end of the spectrum of need. This recognises that interventions at this end of the spectrum can reduce later escalation of need, and also it is here where there is a need for greater service provision.
Bidders should note that the proposed Team around the Family contract will be reliant upon continued Welsh Government grant funding. Further information is provided in the tender documents.
For information purposes only, the funding available is:
1 696 000 GBP – between 1.4.2013 and 31.3.2017 – this is based on an annual budget of 424 000 GBP subject to the continuation of WG funding.
There may be an option to continue the service for a maximum of two years (until 31.3.2019) subject to WG funding which would amount to a total of 2 544 000 GBP between the 1.4.2013 and the 31.3.2019.
The estimated duration of the contract is from the 1.4.2013 until the 31.3.2017, (subject to WG funding), with a possibility of an additional 2 years funding via WG until the 31.3.2019.
These services fall within part B of the procurement rules and are therefore not subject to the full procurement regulations. However, the Council has chosen to voluntarily publish an OJEU and utilise one of the procedures under the rules to ensure that they have sufficient competition and achieve best value. And for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
This procurement will be conducted as a restricted procurement process, where prospective bidders will formally express an interest and complete a pre-qualification questionnaire. Successful organisations will be invited to tender. The process will be conducted through the Alito e-procurement portal ( so please ensure that you if you are not already registered and have selected Cardiff as a Council to work with in your profile, you do so. Registration is free and will enable you to download the relevant documents.

Full details of the process, evaluation criteria and deadlines are included in the tender documents.
Indicative timetable only:
Deadline for return of PQQs 29.10.2012.
Issue of invite to tender 8.11.2012.
Deadline for return 12.12.2012.
Contract award 7.1.2013.
Contract start date. 1.4.2013.
This is intended as a guide only and whilst the Council does not intend to depart from the timetable it reserves the right to do so.
Community Benefits do not apply to this contract.

II.1.6)Common procurement vocabulary (CPV)

85000000, 85300000, 85311300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The proposed contract will be awarded with a fixed term to expire on 31 March 2017 and will contain an option to extend on an annual basis for further periods of twenty four (24) months provided that the contract does not extend beyond 31.3.2019, subject to Welsh Government funding.
The estimated value over the maximum term of 6 year term is approximately GBP excluding VAT. 2 544 000 between 1.4.2013 to 31.3.2019.
However this figure is indicative.
Estimated value excluding VAT: 2 544 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 72 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request a bond, parent guarantee and / or other guarantees of financial liability both at award of the contract and during the term of the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as “prime contractor” / “lead contractor”.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the contract and tender documentation.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 22.10.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders


The Chief Legal & Democratic Services Officer, County Hall, Atlantic Wharf, Cardiff, CF10 4UW.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Authorised Council employees only. No members of the general public.

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Any companies expressing an interest in this tender opportunity will be required to register on the Council’s e-tendering portal Alito (If not already registered) prior to downloading the documents.
Any company acquiring documents in any way other than through the portal at may not be considered and their submission not evaluated. If you are registering for the first time, you must register your company details against the company profile against category SA99. You may also register against other relevant categories.

You will then need to search through the bulletin board on the portal for our tender reference 7607CCC and register your interest in taking part in the tender process.
The Pre Qualification Questionnaire will then be available for applicants to download from 3pm on Monday the 1.10.2012. Please note: This document is only available by download from this site, and will not be issued in any other way.
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon, halt, postpone this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
Please note the following Options:
1. Option to terminate the contract at any stage if the Welsh Government withdraws funding.
2. Option to extend contract on an annual basis by twelve (12) months provided that the contract does not extend beyond 31.3.2019.
The services being procured fall within Part B of the Procurement Regulations and, as such, the Procurement Regulations only apply in part to this procurement. Accordingly tenderers should note that the Council has chosen voluntarily to issue an OJEU Notice and for the avoidance of doubt this action shall not give rise to any further obligations other than those applicable to Part B services.
Given this is a voluntary OJEU notice, bidders should note that all dates relating to the process are subject to change. The Council will use a fair, transparent and proportionate procedure with timescales and processes chosen by the Council.
For the avoidance of doubt the Council will not be bound by and statutory time limits as this is a contract opportunity which for the purposes of the Public Contracts regulations is a Part B Service, and therefore not subject to the full extend of the Public Contract Regulations (as amended) is not required to be tendered under the Public Contract Regulations (as amended) and accordingly the Council is only obliged to comply with those parts of the Regulations (as amended) which apply to Part B Services.
The Authority does not bind itself to accept the lowest or any tender as part of this process.
The Council will not meet any costs incurred by any party in responding to this notice.
Buy4Wales Reference Number: 31815.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council shall incorporate the standstill period as a matter of good practice, however this is not to be construed as evidencing compliance with the Public Contract Regulations (as amended). For the avoidance of doubt this is a Part B Service, and the Council is not obliged to comply with the standstill requirements and simply shall incorporate into the timetable to evidence transparency, as directed by the Public Contracts Regulations (as amended) and send the award decision notice which will include: if the bid is held not to be compliant with any technical specification, the reason for that decision; the name of the party to be awarded the contract, and a precise statement of when the standstill period is expected to end, including how it may be affected by any “contingencies” eg., complaints or challenges, and the date after which the contract may be entered into.
Applicants will have the duration of the standstill period to ask further questions or bring proceedings. Such information should be sought from the contact named in Section 1.1 of this notice.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: