Team Westminster Volunteer Outreach and Development Service

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

capitalEsourcing
64 Victoria Street
For the attention of: Shardow Suzie
SW1E 6QP London
UNITED KINGDOM
E-mail: sshardow@westminster.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Team Westminster Volunteer Outreach and Development Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Recreational, cultural and sporting services
NUTS code UK,UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 80 000 and 93 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Westminster Volunteering Strategy 2014-2019 will provide a host of new services which will contribute to the delivery of the core City for All commitment to increase the number of people who volunteer in the city.
As part of this Strategy, Westminster City Council requires the provision of a Volunteer Outreach and Development Service across Westminster.
The Team Westminster Volunteer Outreach and Development Service will utilise a Do-it Local web app powered by Do-it.org. Do-it Trust, the charity that owns Do-it.org, will be commissioned by Westminster City Council to design and develop the Do-it Local web app based on the national Do-it website and to provide ongoing site maintenance of the Do-it Local web app and site support for users. The Do-it Local web app will be supplied by Westminster City Council. The Provider of the Volunteer Outreach and Development Service will be responsible for oversight and management of the app’s ‘back-office’ activity dashboard. The Do-it Local web app is integral to the Volunteer Outreach & Development Service outlined in this Specification.

II.1.6)Common procurement vocabulary (CPV)

98000000, 98100000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of companies, the lead partner will be responsible for completing the commission on behalf of the consortium and all payments will be made to the lead partner for services rendered by the consortium. Support partners will be required to complete a collateral warranty agreement in favour of the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender.
Minimum level(s) of standards possibly required: As set out in the tender.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender.
Minimum level(s) of standards possibly required:
As set out in the tender.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Notice number in the OJEU: 2014/S 106-186656 of 4.6.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 21.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

21.6.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Westminster Volunteering Strategy 2014-2019 will provide a host of new services which will contribute to the delivery of the core City for All commitment to increase the number of people who volunteer in the city.
As part of this Strategy, Westminster City Council requires the provision of a Volunteer Outreach and Development Service across Westminster.
The Team Westminster Volunteer Outreach and Development Service will utilise a Do-it Local web app powered by Do-it.org. Do-it Trust, the charity that owns Do-it.org, will be commissioned by Westminster City Council to design and develop the Do-it Local web app based on the national Do-it website and to provide ongoing site maintenance of the Do-it Local web app and site support for users. The Do-it Local web app will be supplied by Westminster City Council. The Provider of the Volunteer Outreach and Development Service will be responsible for oversight and management of the app’s ‘back-office’ activity dashboard. The Do-it Local web app is integral to the Volunteer Outreach & Development Service outlined in this Specification.
It is intended that the Team Westminster Volunteer Outreach and Development Service will commence 1st November 2015 and will run for three years, with the option to extend the contract for a further two years.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Westminster City Council
64 Victoria Street City Hall
SWE1 6QP London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: As set out in the UK’s Public Contracts Regulations 2006 (as amended).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015