Technical Assistance to the SADC Regional Vulnerability Assessment and Analysis (RVAA) Programme

Technical Assistance to the SADC Regional Vulnerability Assessment and Analysis (RVAA) Programme

Service Provider to Provide Technical Assistance to the SADC Regional Vulnerability Assessment and Analysis (RVAA) Programme 2013-2015. Southern Africa Development Community (SADC), its Member States and International Co-operating Partners have been working to address food insecurity, poverty and livelihood vulnerability.UK-East Kilbride: Foreign economic-aid-related services

2013/S 005-005723

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Abercrombie House, Eaglesham Road
East Kilbride

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Service Provider to Provide Technical Assistance to the SADC Regional Vulnerability Assessment and Analysis (RVAA) Programme 2013-2015.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: South Lanarkshire.
NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Southern Africa Development Community (SADC), its Member States and International Co-operating Partners have been working to address food insecurity, poverty and livelihood vulnerability. Since 2006, SADC has implemented a Regional Vulnerability Assessment and Analysis (RVAA) Programme to support climate-resilient livelihoods and has made important progress in this regard. SADC will implement a new programme from 2012 to 2016 and its purpose is to enhance regional and national response to climate change, poverty and livelihood vulnerability. The DFID ClimateSmart programme will support this strategy. SADC has established a Programme Management Unit in the SADC Secretariat, Gaborone, Botswana. It is responsible for coordinating the programme. This contract will be to engage a service provider to assist in managing DFID’s support to the programme. This will include managing funds of approximately GBP 3 600 000 over the contract period in order to assist SADC RVAA PMU to meet its requirements. The provider will require a permanent presence preferably in Gaborone and/or Johannesburg. Contract length is 2 years, with option to extend by 1 year.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: DFID have an option to extend the contract by a further 12 months.
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Prices are not required at the Pre-Qualification Stage. However, when required, prices must be quoted in GBP Sterling. All payments for the contract will be in GBP Sterling. DFID reserves the right to annul the process and not to award the contract.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: As stated in PQQ Guidance Note.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of Personnel. Weighting 25

2. Capacity to undertake work. Weighting 15

3. Methodology. Weighting 35

4. Commercial. Weighting 25

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.1.2013 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SME’s). However, any selection of tenderers will be based solely on the criteria set out for the procurement and the contract will be awarded on the basis of the most economically advantageous tender. Pre-Qualification Questionnaires should be submitted via the DFID Portal, using the PQQ guidance available. Draft terms of reference and additional documents can also be found at this website address. Programme staff should not be contacted directly. Following assessment of the expressions of interest, DFID will invite short-listed applicants to submit full technical and commercial proposals and inform applicants not short-listed that they are unsuccessful. Prices are not required at the Pre-Qualification Stage. When required, pricing must be in GBP Sterling and payments under the contract will be made in GBP Sterling.The contract will be governed by English law. DFID reserves the right to annul the tendering process and not award the contract. From the 1.4.2001, all UK development assistance has been fully untied, which allows suppliers from anywhere in the world to bid for DFID contracts.The contract will be let for a period of 24 months (subject to successful completion of the inception period), with an extension of up to 12 months subject to need and review recommendations. Where circumstances require further extensions beyond the original contract duration/agreed extensions, DFID will consider doing so by means of the negotiated procedure where necessary conditions can be met.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Lee Ferguson
Procurement Department, Abercrombie House, Eaglesham Road
G75 8EA East Kilbride

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2013