Technical Support for Future Forces Broadcast Service Implementation

Technical Support for Future Forces Broadcast Service Implementation

DE&S Commercial.

UK-Glasgow: television and radio broadcast transmission services

2012/S 190-312738

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

DE&S Commercial, DE&S
Room 2.1.02, Level 2, Kentigern House, 65 Brown Street
Contact point(s): DES-COMRCL-CC-HOCS-CM8C
For the attention of: Mr Brian Dignon
G2 8EX Glasgow
Telephone: +44 1412242711
Fax: +44 1412242669

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Technical Support for Future Forces Broadcast Service (FFBS) Implementation.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Television and radio broadcast transmission services. Tech support for FFBS implementation.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT: 205 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 14 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance.
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established.
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities.
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The MOD urgently requires technical support and advice during the implementation and initial delivery phases of the FFBS contract, which is expected to be awarded imminently.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 1
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 14.10.2012 – 23:59
IV.3.4)Time limit for receipt of tenders or requests to participate

14.10.2012 – 23:59
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

The deadline for expressions of interest for this requirement is 14.10.2012 at 23:59 hours.
A summary of the requirement is as follows:
FFBS Technical Subject Matter Expert support.
The MOD is in the process of acquiring its Future Forces Broadcast Service (FFBS). This Service will be supplied under contract and produced, implemented and maintained by an external supplier. It will deliver unclassified entertainment, sport, factual and educational programmes to the British Armed Forces community worldwide by means of audio and audio/visual content, taking into account technological developments and viewer/listener habits, in order to sustain the morale and welfare of our Armed Forces and thereby contribute to operational effectiveness.
The MOD urgently requires technical support and advice during the implementation and initial delivery phases of the FFBS contract, which is expected to be awarded imminently. The required technical support and advice includes reviewing project and test documentation, reviewing monthly reports, attending tests and site visits, reviewing milestones, reviewing and assessing change requests, writing technical reports, reviewing service credit process and user satisfaction results, reviewing system designs, reviewing final programme content schedule and testing, providing monthly updates on technical support progress, providing project related technical advice, and attendance at project and programme reviews.
The successful technical support and advice Contractor will need to have demonstrated a sufficient level of competences and experience within the following areas:
— audio and audio/visual broadcast delivery systems,
— production and editorial control of the audio and audio/visual content to meet the satisfaction of the User demographic.
The support Contract is expected to last until end 2013. Companies expressing interest in bidding for this requirement to support MOD must ensure that they adhere to MOD policy on conflicts of interest; in the event of a real or potential conflict of interest the Authority’s invitation to tender will require all bidders to demonstrate clearly to the Authority’s satisfaction how this real or potential conflict of interest will be managed by way of a compliance regime.
This notice is issued without commitment and is for the sole purpose of allowing Industry to register an interest in providing this service to the MOD. On completion of the closing date for Expressions of Interest to be registered (15 days from publication of this notice), the Department will select the companies to be included on the distribution list for the Invitation to Tender. It is anticipated that a maximum of 6 or 7 companies shall be invited to tender on the basis of their response to the criteria below.
The Authority will, in accordance with Regulation 16 (12) of the Public Contracts Regulations 2006, downselect Expressions of Interest on the basis of compliance with Regulation 23, 24, 25 and 26 and in particular in accordance with Regulation 16 (7) reserves the right to down select on the basis of the following minimum standards of technical or professional ability by way of a Pre Qualification Questionnaire prior to issuing the Invitation to Tenders. All suppliers Expressing Interest in the Requirement will be issued with a PQQ unless it is clear from the Expressions of Interest alone that compliance with the Regulations quoted and the minimum standards of technical or professional ability quoted below are not achievable or held by that supplier. The PQQ exercise will be conducted and will ensure that Invitations to Tender are issued only to suppliers who satisfy the following minimum standards of technical and/or professional ability required:
(1) evidence of the company’s experience of the provision of services for audio and audio/visual content and broadcast delivery systems;
(2) details of how the supplier keeps track of technological advances in the industry and relevant skills, experience and qualifications of personnel in relation to the provision of best practice and advice in audio and audio/visual content and broadcast delivery systems;
(3) evidence of understanding audio and audio/visual content and broadcast delivery system processes and equipment;
(4) evidence of understanding and experience of testing and acceptance of systems and audio and audio/visual content;
(5) evidence of understanding and experience of applying UK and international copyrights, media and broadcasting standards and guidelines;
(6) evidence of understanding audience demographics and worldwide cultural sensitivities;
(7) evidence of understanding and experience of applying project management processes/techniques.
(8) evidence of experience working on a large-scale project with large diverse stakeholder groupings.
Please note these details are not to be provided as part of an Expression of Interest but are listed to highlight that the PQQ exercise will seek to ascertain and apply these minimum standards prior to suppliers being issued with an Invitation to Tender for this requirement.
In addition to the above, companies will have to provide their full legal name, status and the contact details of the registered office. They will also have to satisfy financial and legal checks and adhere to MOD policy on conflict of interest.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and GO Reference: GO-2012928-DCB-4280533.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

DE&S Commercial, DE&S

Body responsible for mediation procedures

DE&S Commercial, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

DE&S Commercial, DE&S

VI.5)Date of dispatch of this notice:28.9.2012