Technical support services for Safety and Environmental Case Support

Technical support services for Safety and Environmental Case Support

Pan-Equipment Safety and Environmental Case Support.  Defence Equipment and Support.UK-Bristol: technical support services

2012/S 165-274172

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Manoeuvre Support Team, DE&S
Spruce 2b #1211, MOD Abbey Wood
Contact point(s): DES LE CWG-MS-Comrcl2a1
For the attention of: James Wiggins
BS34 8JH Bristol
Telephone: +44 1179132521
Fax: +44 1179131908

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Pan-Equipment Safety and Environmental Case Support.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
NUTS code UKK11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical support services. Safety cases. Technical support services for Safety and Environmental Case Support. The Manoeuvre Support Team (MST) (herein known as the ‘Authority) is responsible for a wide range of new Urgent Operational Requirement (UOR) and legacy bridging and gap crossing equipment. The safety cases for these equipments have been developed with the support of a number of contractors over a period of time but the policy governing these cases has since been revised. There is a degree of commonality between these assets, in terms of common hazards, mitigations, incident sequences, and equipment stakeholders. As such, the Authority seeks technical support to put in place a new common framework to govern safety and environmental cases for these equipments, and then use this to conduct a review and refresh for these equipment safety and environmental cases.
II.1.6)Common procurement vocabulary (CPV)

71356300, 44421722

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Expressions of interests are invited from any Company[s] which will accept the role of Prime Contractor to initially provide Phase 1, which will involve the production of a Common Reference Framework (CRF). Phase 2 will be an Option within any resulting Contract, which when invoked will seek to apply the CRF across a range of equipments, in order to bring the Safety Cases up to the required consistent standard. Thereafter, the MS PT may have additional requirements for further ad-hoc Safety and Environmental Support.
Estimated value excluding VAT: 340 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Two one year Option periods.
Provisional timetable for recourse to these options:
in months: 6 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The awarding authority reserves the right to request parent company and/or other guarantees of performance and financial liability.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Not provided.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract may be subject to provision of bespoke contract conditions developed by the Authority for this requirement.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Each potential supplier will be required to complete a Statement of Good Standing. Full details of the requirements will be stated in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: The minimum level will be that stated in the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Authority will require potential Suppliers to be certified to ISO:9001:2000 or ISO 9001:2008 (or equivalent acceptable alternative). A Pre-Qualification Questionnaire will be issued to all Suppliers that express an interest to this advert, detailing the Authority’s full Technical pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
The minimum level will be that stated in the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The contracting process for this requirement will utilise the Accelerated Restricted process timescales due to the safety critical status of the requirement and shall be in accordance with the European Union Defence and Security Public Contracts Regulations (DSPCR) 2011.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The Authority is unable to consider late or incomplete expressions of interest. Subsequent to receipt of expressions of interest by 12:00 on 10.9.2012, the Authority may undertake a Pre-Qualification Questionnaire exercise for this requirement and only those companies that can demonstrate a sufficient level of competence against the Authority’s pre-qualification questionnaire criteria will be invited to tender for the requirement. Full details of the Authority’s Pre-Qualification criteria will be supplied in the PQQ document issued to those suppliers who express an interest. The evaluation criteria used to assess the PQQ will include but shall not be limited to, the Supplier’s Economic and Financial Standing; Financial Viability, Quality Accreditation and Technical Capacity. It is the intention of the Authority to invite a minimum of three and no more than six tenderers to submit proposals. Invitation to Tender (ITT) documentation will be issued to selected companies following the Authority’s assessment of the company’s responses to the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Authority reserves the right to split the requirement if no one supplier is deemed as technically compliant to undertake both Phase 1 and 2.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and

Contractors[s] are to work efficiently with any potential (or currently existing) design partners. Any Companies expressing an interest should include details of all relevant experience gained within the field. Should any interested parties wish to send any form of promotional material, please ensure only a maximum of four (4) A4 pages is sent. GO Reference: GO-2012824-DCB-4184273.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Manoeuvre Support Team, DE&S
Spruce 2b #1211, MOD Abbey Wood
BS34 8JH Bristol
Telephone: +44 1179132521
Fax: +44 1179131908

Body responsible for mediation procedures

Manoeuvre Support (MS) IPT, DE&S

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Manoeuvre Support (MS) IPT, DE&S

VI.5)Date of dispatch of this notice: