Technology Dynamic Purchasing System – Wales

Technology Dynamic Purchasing System – Wales

To supply technology, products and associated services for all Local Authorities and maintained schools in Wales.

United Kingdom-Hengoed: Audio-visual equipment

2020/S 228-562988

Contract notice

Supplies

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Caerphilly County Borough Council
Postal address: Penallta House, Tredomen Park, Ystrad Mynach
Town: Hengoed
NUTS code: UKL16 Gwent Valleys
Postal code: CF82 7PG
Country: United Kingdom
Contact person: Jessica Thomas
E-mail: thomaj11@caerphilly.gov.uk
Telephone: +44 1443863382
Fax: +44 1443863167
Internet address(es):
Main address: www.caerphilly.gov.uk

I.1)Name and addresses

Official name: Blaenau Gwent County Borough Council
Postal address: Municipal Offices, Civic Centre
Town: Ebbw Vale
NUTS code: UKL16 Gwent Valleys
Postal code: NP23 6XB
Country: United Kingdom
E-mail: procurement@blaenau-gwent.gov.uk
Telephone: +44 1495311556
Internet address(es):
Main address: http://www.blaenau-gwent.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0278

I.1)Name and addresses

Official name: Bridgend County Borough Council
Postal address: Procurement Unit, Civic Offices, Angel Street
Town: Bridgend
NUTS code: UKL17 Bridgend and Neath Port Talbot
Postal code: CF31 4WB
Country: United Kingdom
E-mail: procurementteam@bridgend.gov.uk
Telephone: +44 1656642596
Internet address(es):
Main address: www.bridgend.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0417

I.1)Name and addresses

Official name: Cardiff Council
Postal address: County Hall, Atlantic Wharf
Town: Cardiff
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Postal code: CF10 4UW
Country: United Kingdom
E-mail: procurement@cardiff.gov.uk
Telephone: +44 2920873732
Internet address(es):
Main address: www.cardiff.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0422

I.1)Name and addresses

Official name: Carmarthenshire County Council
Postal address: County Hall
Town: Carmarthen
NUTS code: UKL14 South West Wales
Postal code: SA31 1JP
Country: United Kingdom
E-mail: procurement@carmarthenshire.gov.uk
Telephone: +44 1267234567
Internet address(es):
Main address: www.carmarthenshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0281

I.1)Name and addresses

Official name: Cyngor Sir Ceredigion County Council
Postal address: Canolfan Rheidol, Rhoddfa Padarn
Town: Aberystwyth
NUTS code: UKL1 West Wales and The Valleys
Postal code: SY23 3UE
Country: United Kingdom
E-mail: caffael@ceredigion.gov.uk
Telephone: +44 1970633050
Internet address(es):
Main address: http://www.ceredigion.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0491

I.1)Name and addresses

Official name: Conwy County Borough Council
Postal address: Bodlondeb, Bangor Road
Town: Conwy
NUTS code: UKL13 Conwy and Denbighshire
Postal code: LL32 8DU
Country: United Kingdom
E-mail: procurement@conwy.gov.uk
Telephone: +44 1492574000
Internet address(es):
Main address: http://www.conwy.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0389

I.1)Name and addresses

Official name: Denbighshire County Council
Postal address: Wynnstay Road
Town: Ruthin
NUTS code: UKL13 Conwy and Denbighshire
Postal code: LL15 1YN
Country: United Kingdom
E-mail: procurement@denbighshire.gov.uk
Telephone: +44 1824712612
Internet address(es):
Main address: www.denbighshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0280

I.1)Name and addresses

Official name: Flintshire County Council
Postal address: County Hall, Mold
Town: Flintshire
NUTS code: UKL23 Flintshire and Wrexham
Postal code: CH7 6NA
Country: United Kingdom
E-mail: procurement@denbighshire.gov.uk
Telephone: +44 1352701814
Internet address(es):
Main address: www.flintshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0419

I.1)Name and addresses

Official name: Cyngor Gwynedd Council
Postal address: Uned Caffael / Procurement Unit, Swyddfeydd y Cyngor, Stryd y Jel / Council Offices, Shirehall Street
Town: Caernarfon
NUTS code: UKL12 Gwynedd
Postal code: LL55 1SH
Country: United Kingdom
E-mail: caffael@gwynedd.llyw.cymru
Telephone: +44 1286679787
Internet address(es):
Main address: www.gwynedd.llyw.cymru
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0361

I.1)Name and addresses

Official name: Isle of Anglesey County Council
Postal address: Council Offices, Llangefni
Town: Anglesey
NUTS code: UKL11 Isle of Anglesey
Postal code: LL77 7TW
Country: United Kingdom
E-mail: procurement@anglesey.gov.uk
Telephone: +44 1248750057
Internet address(es):
Main address: www.anglesey.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0369

I.1)Name and addresses

Official name: Merthyr Tydfil County Borough Council
Postal address: Unit 5, Triangle Business Park, Pentrebach
Town: Merthyr Tydfil
NUTS code: UKL15 Central Valleys
Postal code: CF48 4TQ
Country: United Kingdom
E-mail: procurement@merthyr.gov.uk
Telephone: +44 1685725000
Internet address(es):
Main address: http://www.merthyr.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0347

I.1)Name and addresses

Official name: Monmouthshire County Council
Postal address: PO Box 106
Town: Caldicot
NUTS code: UKL21 Monmouthshire and Newport
Postal code: NP26 9AN
Country: United Kingdom
E-mail: contact@monmouthshire.gov.uk
Telephone: +44 1633644644
Internet address(es):
Main address: http://www.monmouthshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0277

I.1)Name and addresses

Official name: Neath Port Talbot County Borough Council
Postal address: Civic Centre
Town: Port Talbot
NUTS code: UKL17 Bridgend and Neath Port Talbot
Postal code: SA13 1PJ
Country: United Kingdom
E-mail: procurement@npt.gov.uk
Telephone: +44 1639763929
Internet address(es):
Main address: http://www.npt.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0274

I.1)Name and addresses

Official name: Newport City Council
Postal address: Civic Centre
Town: Newport
NUTS code: UKL21 Monmouthshire and Newport
Postal code: NP20 4UR
Country: United Kingdom
E-mail: procurement@newport.gov.uk
Telephone: +44 1633656656
Internet address(es):
Main address: www.newport.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0273

I.1)Name and addresses

Official name: Pembrokeshire County Council
Postal address: County Hall, Haverfordwest
Town: Pembrokeshire
NUTS code: UKL14 South West Wales
Postal code: SA61 1TP
Country: United Kingdom
E-mail: nigel.morgan@pembrokeshire.gov.uk
Telephone: +44 1437775905
Fax: +44 1437776510
Internet address(es):
Main address: www.pembrokeshire.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0255

I.1)Name and addresses

Official name: Powys County Council
Postal address: County Hall
Town: Llandrindod Wells
NUTS code: UKL24 Powys
Postal code: LD1 5LG
Country: United Kingdom
E-mail: procurement@powys.gov.uk
Telephone: +44 1597826000
Internet address(es):
Main address: www.powys.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0354

I.1)Name and addresses

Official name: City and County of Swansea
Postal address: Civic Centre
Town: Swansea
NUTS code: UKL18 Swansea
Postal code: SA1 3SN
Country: United Kingdom
E-mail: procurement@swansea.gov.uk
Telephone: +44 1792636000
Internet address(es):
Main address: http://www.swansea.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254

I.1)Name and addresses

Official name: Torfaen County Borough Council
Postal address: Civic Centre, Pontypool
Town: Torfaen
NUTS code: UKL16 Gwent Valleys
Postal code: NP4 6YB
Country: United Kingdom
E-mail: stephen.chambers@torfaen.gov.uk
Telephone: +44 1495762200
Internet address(es):
Main address: www.torfaen.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0498

I.1)Name and addresses

Official name: Vale of Glamorgan Council
Postal address: Civic Offices, Holton Road
Town: Barry
NUTS code: UKL22 Cardiff and Vale of Glamorgan
Postal code: CF63 4RU
Country: United Kingdom
E-mail: procurement@valeofglamorgan.gov.uk
Telephone: +44 1446709767
Internet address(es):
Main address: http://www.valeofglamorgan.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0275

I.1)Name and addresses

Official name: Wrexham County Borough Council
Postal address: Commissioning Procurement and Contract Management Unit, Lampbit Street
Town: Wrexham
NUTS code: UKL23 Flintshire and Wrexham
Postal code: LL11 1AR
Country: United Kingdom
E-mail: procurement@wrexham.gov.uk
Telephone: +44 1978292792
Internet address(es):
Main address: www.wrexham.gov.uk
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.1)Name and addresses

Official name: Rhondda Cynon Taf CBC
Postal address: The Pavilions, Clydach Vale
Town: Tonypandy
NUTS code: UKL15 Central Valleys
Postal code: CF40 2XX
Country: United Kingdom
E-mail: purchasing@rctcbc.gov.uk
Telephone: +44 1443
Internet address(es):
Main address: http://www.rctcbc.gov.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0276

I.1)Name and addresses

Official name: Welsh Government
Postal address: Corporate Procurement Services, Cathays Park
Town: Cardiff
NUTS code: UKL WALES
Postal code: CF10 3NQ
Country: United Kingdom
E-mail: catrin.redknap@gov.wales
Telephone: +44 3000255720
Internet address(es):
Main address: http://wales.gov.uk/?skip=1&lang=en
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0007

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://supplierlive.proactisp2p.com/Account/Login
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://supplierlive.proactisp2p.com/Account/Login

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Provision of Technology and Associated Services

 

Reference number: CCBC/DPS1002884/20/JT

II.1.2)Main CPV code

32321200 Audio-visual equipment

II.1.3)Type of contract

Supplies

II.1.4)Short description:

Caerphilly County Borough Council, working in conjunction with the Welsh Government and all twenty-two (22) Local Authorities in Wales is seeking to add Lot 3 covering teaching and learning tools onto the established Dynamic Purchasing System (DPS) for the provision of technology, products and associated services for all Local Authorities and maintained schools in Wales.

 

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

32320000 Television and audio-visual equipment
32321300 Audio-visual materials
32342100 Headphones
30237240 Web camera
30191200 Overhead projectors
38652100 Projectors
30231300 Display screens
32342412 Speakers
32351300 Audio equipment accessories
30232000 Peripheral equipment

II.2.3)Place of performance

NUTS code: UKL WALES
Main site or place of performance:

Within all Local Authorities across Wales.

 

II.2.4)Description of the procurement:

 

Lot 3 covering teaching and learning tools of this Dynamic Purchasing System (DPS) is aimed at offering a range of products used throughout local authorities and maintained schools in Wales.

The products and associated services will include (but not be limited to):

Projectors

Display screens — touch and non-touch

Speakers

Web cameras — classroom

Headsets

Headphones

Cables, Adaptors and Other Peripherals

Specific teaching and learning tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

Caerphilly CBC intends for the DPS to run until February 2025. However, Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

 

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 999
Objective criteria for choosing the limited number of candidates:

 

The envisaged number of supplier that may participate in the DPS is difficult to predict. The procurement exercise for the DPS is being carried out electronically, via Caerphilly CBC’s e-tendering portal-Proactis Plaza (‘e-tendering portal-Proactis Plaza’)https://supplierlive.proactisp2p.com/Account/Login.

Caerphilly CBC’s full requirements for the DPS are available via Proactis Plaza, and as such, all documentation and correspondence must be submitted electronically via the Proactis Portal. No oral communication will be undertaken. Failure to comply with the electronic process may delay or eliminate you from joining the DPS. Applications from Suppliers to join the DPS must be received in accordance with the relevant instructions no later than the time and date indicated.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

 

Caerphilly CBC reserves the right to utilise the DPS for any teaching and learning tools for all local authorities and maintained schools within Wales during the validity period of the DPS. Suppliers will be required to provide teaching and learning tools and associated services including but not limited to the common procurement vocabulary codes listed in the relevant section of this notice.

Specific teaching and learning tools that maybe procured under this DPS cannot be clearly defined at this stage, however full details will be available via the mini competitions and associated documentation.

 

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.2)Contract performance conditions:

The specific requirements for individual contract performance conditions that maybe procured under the DPS cannot be clearly defined at this stage, however full details (if applicable on a contract by contract basis) will be available via the mini competitions and associated procurement documentation.

 

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the setting up of a dynamic purchasing system

IV.1.6)Information about electronic auction

An electronic auction will be used
Additional information about electronic auction:

Caerphilly CBC reserves the right to utilise electronic auctions during the validity period of the DPS.

 

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/12/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 25/01/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English, Welsh

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published:

Caerphilly CBC reserves the right to extend or shorten the DPS validity period at its own discretion.

 

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

Caerphilly CBC anticipate the DPS will evolve as the related change programme progresses and as technology changes. Future lots under the DPS may include:

Curriculum delivery and support – services needed by practitioners to utilise and exploit the ICT equipment in the classroom.

The procurement is to be processed in accordance with the Public Contract Regulations 2015 (the Regulations) in line with the Restricted Procedure Regulation 28 and Dynamic Purchasing Systems Regulation 34 and administered via Caerphilly CBC’s e-tendering portal-Proactis Plaza. Please refer to the attached Supplier Guidance Document and specifically Section 10 for the Registration Process.

Other bodies within Wales may utilise this DPS via agreement with Caerphilly CBC, please refer to Appendix 2 of the attached Supplier Guidance Document for further information.

Note: to register your interest in this notice and obtain any additional information please visit the Sell2Wales Website at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=105800

(WA Ref:105800)

The buyer considers that this contract is suitable for consortia.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: High Court
Postal address: Royal Courts of Justice, The Strand
Town: London
Postal code: WC2A 2LL
Country: United Kingdom
Telephone: +44 2079477501
Internet address: https://www.gov.uk/government/publications/public-procurement-review-service-scope-and-remit

VI.5)Date of dispatch of this notice:

18/11/2020