Technology Partner for London Borough of Harrow

Technology Partner for London Borough of Harrow

The Council is seeking a Technology Partner that can work in partnership with the Council to maximise the commercial opportunity of the Project Infinity Suite.

United Kingdom-London: IT services: consulting, software development, Internet and support

2016/S 038-061067

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Harrow
Civic 1, Station Road, Harrow
Contact person: Lisa Taylor
Telephone: +44 02084209219
NUTS code: UKI1Internet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Project Infinity — Partnership.

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

As part of the Council’s ambitions to develop commercial opportunities, the Council now seeks a Technology Partner to work with the Council to re-platform, develop and commercially exploit the My Community ePurse (MceP), Our Community ePurse (OceP) and Total Community ePurse (TceP) (together the ‘Project Infinity Suite’).

The Council is seeking a Technology Partner that can work in partnership with the Council to:-

— maximise the commercial opportunity of the Project Infinity Suite; and

— share the Council’s passion and ambition to market, sell and derive value from the commercial exploitation of the Project Infinity Suite.

II.1.5)Estimated total value

Value excluding VAT: 1 200 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK
NUTS code: UKI
NUTS code: UKI1

II.2.4)Description of the procurement:

Technical scope:

The Council seeks a Technology Partner to re-platform, enhance and develop the Project Infinity Suite.

This shall include:

— re-platforming, enhancement and development of the MCeP;

— improving the functionality and responsiveness of the MCeP to manage the changing needs and demands of social care clients;

— creation of new solutions for private funded care (Our Community ePurse) and integrated care (Total Community ePurse). In order to commercialise these solutions it is envisaged that the software will need to be delivered by the November 2016;

— expanding the Project Infinity Suite into wider care offerings, which may include social media, collaborative working, resource management and wider public services offerings;

Partnership scope:

In addition, the Council seeks a Technology Partner to market and sell (in a viable and ethical way) the Project Infinity Suite (which, for the avoidance of doubt, shall include the MCeP and the (to be developed) OCeP and TCeP) to organisations and to individuals seeking care, support plans and other community-based services, nationally, internationally and globally. This shall include:

— marketing and selling MCeP to NHS England to become NHS England’s development partner to expand Project Infinity to 33 London Clinical Commissioning Groups (CCGs) to deliver Health Personal Budgets (which will need to be done at pace, in line with NHS England’s procurement and proto-typing timescales);

— marketing and selling the Project Infinity Suite to other NHS and public sector health bodies in the UK;

— marketing and selling the Project Infinity Suite to public sector bodies outside of the UK, both internationally and globally;

— marketing and selling OCeP to individual self funders in the UK and internationally/globally;

— marketing the Project Infinity Suite to private sector organisations in the UK and internationally/globally;

— working with the Council to develop brands of the Project Infinity Suite; and

— the Technology Partner, amongst other things, drawing upon its existing network of opportunities, accessible framework arrangements and marketing capabilities relevant to the marketing and selling of the Project Infinity Suite.

Gain Share/Royalties Scope:

The Council wishes, with the help and assistance of the Technology Partner, to commercially exploit the Project Infinity Suite (as replatformed, enhanced and developed by the Technology Partner). The Council requires income and/or capital from the Technology Partner in return for licensing or transferring its intellectual property rights in the Project Infinity Suite to the Technology Partner for the term of the contract.

The Council’s very strong preference is for bidders to propose arrangements that will provide the Council with a level of guaranteed income over the life of the project and a percentage of gross revenue sales of the Project Infinity Suite that the bidder achieves.

Social Value Scope:

The services to be provided to the Council by the Technology Partner pursuant to this project must help the Council meet the objectives of its Social Value Policy in relation to social value, ethical supply chains and environmental sustainability.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1 200 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 120
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:

The Pre-Qualification Questionnaire (‘PQQ’) and Invitation to:

Submit Outline Solutions (‘ISOS’) are being made available at the same time. All economic operators wishing to express an interest in the this contract are required to provide responses to both the PQQ and the ISOS within the timescales set out in Section IV.2.2)

The Council shall review and evaluate the PQQ responses first and a maximum of 10 bidders who achieve the highest scores in the PQQ evaluation will then have their ISOS

submissions evaluated. The Council then intends to take a maximum of 3 (three) bidders through to

the next subsequent stage of dialogue, which will be the Invitation to Submit Final Tenders


II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2015/S 246-447374

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/03/2016
Local time: 09:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted

VI.3)Additional information:

Candidates wishing to express an interest in this procurement must complete a pre-qualification questionnaire (PQQ) and submit this before the deadline date in section IV.2.2). Candidates must also prepare a response to the invitation to submit outline solutions (ISOS) and submit this before the deadline date in section IV.2.2). Both the PQQ and ISOS documents (and associated documents) are available via the Council’s electronic tendering system and the PQQ and ISOS responses must be returned through this portal. Registering on the London Tenders portal is free and is a simple and straightforward exercise — to register, click on the Suppliers Area at

All candidates who successfully pass the PQQ stage will have their ISOS responses evaluated and the Council envisages inviting up to the three highest scoring candidates who submitted ISOS responses to engage in detailed dialogue with the Council to take forward their solutions. As part of the dialogue and developing final solutions, the Council envisages requiring a prototype of the re-platformed and enhanced system to be developed.

The Council is also establishing an electronic data room for this project which will be made available to shortlisted bidders following evaluation of the ISOS responses. The data room will contain information to allow bidders to conduct their own due diligence on the proposed project and the Council may, where there is certain sensitive data or information, provide this information in a physical data room where the data or information can be viewed by copies cannot be taken.

Section II.2.6) sets out the Council’s current view of the possible revenue which may be generated through this opportunity. As the total revenues are dependent on the commercial success of the project within the national and international market, the revenues could be lower than this estimate or significantly higher.

Section II.2.7) indicates a maximum duration of 120 months. The Council envisage that the contract will include review and break clauses at years 5 and 7 and further detail will be provided in the contract documents at the dialogue stage.

Submitting a PQQ and ISOS response to this notice does not guarantee that a candidate will be invited to engage in dialogue. The Council may terminate or suspend the award process at any time without incurring any cost or liability. The Council does not bind itself to enter into any contract arising out of the procedures envisaged by this notice.

No contractual rights expressed or implied arise out of this notice or the procedures envisaged by it. The Council will not be liable in any way to any candidate or bidder for any costs incurred in connection with this procurement process. The Council reserves the right to disqualify any candidate who: provides information or confirmations which later prove to be untrue or incorrect; does not supply the information required by this notice or by the PQQ or ISOS or as otherwise directed by the Council during the procurement process; or fulfils any one or more of the criteria detailed in Regulation 57 of the Public Contracts Regulations 2015.

In relation to the esitmated value set out in 2.2.6 bidders should refer to the explanation of this contract value set out in section 3 of the ISOS Document.

VI.4)Procedures for review

VI.4.1)Review body

High Court of England and Wales
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Part 3 of the Public Contract Regulations 2015 addresses the remedies available to economic operators. The Council will incorporate a minimum of ten (10) calendar days standstill period in accordance with regulation 87 of the Public Contract Regulations 2015 prior to concluding the award of any contract pursuant to this notice.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: