Technology Partnership Agreement 2013

Technology Partnership Agreement 2013

Supply of hardware including without limitation servers, storage devices, Storage Area Network infrastructure, backup devices, network switches, PCs, Voice Over Internet Protocol (“VOIP”) equipment,mobile devices, printers, scanners, Uninterruptible Power Supplies.

UK-Belfast: IT services: consulting, software development, Internet and support

2013/S 012-015582

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Business Services Organisation (BSO)
Centre House 79 Chichester Street
For the attention of: Pat Davis
BT1 4JR Belfast
Telephone: +44 2890542570

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: http:///

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Technology Partnership Agreement 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Throughout Northern Ireland.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with a single operator
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 70 000 000 and 100 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Health and Social Care in Northern Ireland (“HSC”) has a requirement to award a framework agreement to a technology partner to replace existing arrangements. The purpose of the framework agreement is the delivery and/or support of regional Information and Communication Technology (“ICT”) projects, and it will be available for use by HSC Trusts, Boards and other HSC bodies listed in VI.3, as well as BSO (“the Authority”), and any successor bodies of any of these organisations. For further information please see the Pre Qualification Questionnaire.
The following is an outline of services / products that are required to be provided via the Technology Partnership Agreement 2013:
– Supply of hardware including without limitation servers, storage devices, Storage Area Network infrastructure, backup devices, network switches, PCs, Voice Over Internet Protocol (“VOIP”) equipment,mobile devices, printers, scanners, Uninterruptible Power Supplies, other hardware or devices used to deliver ICT services or interface with network attached medical devices;
– Supply of software, such as a range of off the shelf software products including, without limitation, operating systems, security products, business and utility products and general business applications;
– Supply of services such as support, technical and advisory services both directly and using third party staff;
– The design and/or build and/or operation of systems / services that integrate as appropriate with the HSC infrastructure and applications. In this case the technology partner could be asked to do any or all of the lifecycle stages;
– Delivery of the high levels of availability required by clinically critical and business critical services within HSC;
– Application design and specification;
– Application development;
– Application support including bespoke developments;
– Best practice service management;
– Managing multiple organisations (including potential competitors) to deliver products and services;
– New initiatives and paradigms for health and social care delivery driven by new equipment and software solutions;
– Facilitation of Authority and customer (ie other HSC organisations that are party to a contract) access to sub-contractors and/or consortium member organisations if appropriate;
– Work with 3rd party suppliers of services and products, accepting variable levels of risk in their delivery (e.g. “thick” prime and “thin” prime contractual arrangements);
– Project/programme management and delivery of associated outputs;
– Configuration of various applications, services and infrastructure solutions;
– Technical / consultancy services, e.g. business case development, technical architecture consultancy etc.;
– Implementation of 3rd party applications and products e.g. deployment of Public Key Infrastructure, Data Encryption, Identity Management, VOIP and communication services
– Management of multiple 3rd parties to deliver solutions e.g. a tele-monitoring solution that includes network, hardware and software provision and management;
– Systems integration services;
– Support of desktop / email / UNIX / Windows;
– Purchase / support / implementation of 3rd party products e.g. clinical support systems
– Technical refresh for projects e.g. desktop, servers, etc.;
– Provision of data cleansing / quality;
– Support of applications NOT developed by the technology partner e.g. developed by BSO or 3rd party or other HSC applications;
– Running procurements;
– Hosted or cloud based services;
– Disposal services.
Other ICT services in support of HSC may be requested during the life cycle of Technology Partnership Agreement 2013 provided that they are within the scope of those described in this section.
II.1.6)Common procurement vocabulary (CPV)

72000000, 50320000, 50323000, 30200000, 48000000, 50312300, 51610000, 32400000, 51600000, 50324200, 79400000, 51611100, 51612000, 50324100, 50324000, 45314320, 50312000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

See II.1.5 above.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Performance bonds and/or Parent company guarantees may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be determined.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Any contract awarded shall be entered into by a single legal entity on the part of the successful potential supplier.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Potential suppliers will be assessed in accordance with Part 4 of The Public Contracts Regulations 2006 (implementing title II, Chapter vii, section 2 of Directive 2004/18/EC), on the basis of information provided in response to a Pre-Qualification Questionnaire (PQQ) which is available at the address specified in I.1. and VI.3 “How to Express Interest in this Tender”. Completed PQQs must be returned to the Authority at the address in section I.1and VI.3 “How to Express Interest in this Tender”. before the
deadline specified in section IV.3.4.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See the Pre-Qualification Questionnaire pursuant to III.2.1.
Minimum level(s) of standards possibly required: The potential supplier or the lead supplier of a consortium if relevant must have an annual turnover (including the turnover of any third parties upon whose financial resources the potential supplier is relying) of at least GBP £40 million pounds (or an equivalent sum in a foreign currency translated to sterling at the average exchange rate for each accounting period based on Bank of England published rates) in each of the last 3 financial years. Provide details of how the average exchange rate used has been calculated.
The potential supplier or the lead supplier of a consortium if relevant must demonstrate that it has the ability to take out and maintain Employer’s Liability Insurance of GBP £10,000,000 (ten million).
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See the Pre-Qualification Questionnaire pursuant to III.2.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: The Authority intends to invite potential suppliers to participate in the dialogue on the basis of the order of ranking of potential suppliers at the PQQ stage at which the criteria referred to in Part 4 of The Public Contracts Regulations 2006 (implementing Articles 45-52 inclusive of Directive 2004/18/EC) will be assessed and marked. The Authority will exercise its sole and absolute discretion to determine the number of potential suppliers to be invited to participate in dialogue.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

22.2.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Authority expressly reserves the right :
[i] not to award any contract as a result of the procurement process commenced by publication of this notice;
[ii] to make whatever changes it may see fit to the content and structure of the tendering competition;
[iii] in respect of section II.1.9, please note that variants may be accepted by the Authority, but that it reserves the right not to accept variant bids. If variations are to be considered, the minimum specification for such variants will be submitted to potential suppliers/bidders in the contractual and/or procurement
[iv] to award one or more contract(s) in relation to part only of the requirements covered by this notice; and
[v] to award any contract(s) in stages.
In no circumstances will the Authority or its advisors be liable for costs incurred by potential suppliers/bidders.
Through the competitive dialogue procedure, the Authority will engage with potential suppliers/bidders to develop a bid(s) which has the potential to represent the most economically advantageous bid.
The Authority will run a fully transparent and fair process with the award of any contract being based upon the application of fully transparent award criteria.
The Authority will not give preference in any way to the Authority’s existing suppliers in relation to this
procurement It is taking measures to ensure an equal competition, such as requiring any incumbent suppliers who wish to bid to agree to probity arrangements which will require that relevant, non-confidential information about existing services is made available by the incumbent suppliers to all potential suppliers/bidders.
How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once): https://esourcingni. and click the link to register
— Accept the terms and conditions and click continue,
— Enter your correct business and user details,
— Note the username you chose and click save when complete,
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— Login to the portal with the username/password,
— Click the PQQs open to all suppliers link. (these are pre-qualification questionnaires or invitations to tender open to any registered supplier),
— Click on the relevant PQQ (PQQ_1232 refs) to access the content,
EN Standard form 02 – Contract notice 13 / 19
— Click the express interest button at the top of the page,
— This will move the PQQ into your my PQQs page. (this is a secure area reserved for your projects only),
— You can now access any attachments by clicking Buyer Attachments in the PQQ details box.
3. Responding to the tender
— Click my response under PQQ details, you can choose to create response or to decline to
respond (please give a reason if declining),
— You can now use the messages function to communicate with the buyer and seek any clarification,
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ,
— There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
You must then submit your reply using the submit response button at the top of the page.
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Participating bodies
The Authority will conduct the procurement process on behalf of itself and other participating bodies in the HSC, including, inter alia:
Belfast Health and Social Care Trust (BHSCT)
South Eastern Health and Social Care Trust (SEHSCT)
Northern Health and Social Care Trust (NHSCT)
Southern Health and Social Care Trust (SHSCT)
Western Health and Social Care Trust (WHSCT)
NI Ambulance Service Health and Social Care Trust (NIAS)
Health and Social Care Board (HSCB)
Public Health Agency (PHA)
Patient and Client Council (PCC)
Business Services Organisation (BSO)
Regulation and Quality Improvement Authority (RQIA)
NI Blood Transfusion Service Agency (NIBTS)
NI Fire and Rescue Service Board (NIFRS)
NI Guardian Ad Litem Agency (NIGALA)
NI Medical and Dental Training Agency (NIMDTA)
NI Practice & Education Council for Nursing and Midwifery (NIPEC)
NI Social Care Council (NISCC)
Other independent clinical healthcare contractor groups such as doctors, dentists, opticians etc.
Any subsequently formed shared services or other organisation;
Any successor bodies
Contracts may be awarded under the framework agreement by or for the benefit of any one or more of these bodies.
The Authority does not guarantee that any organisation will utilise the framework agreement and does not make any financial commitment or guarantee
Performance on Previous Contracts
The successful contractor’s performance on this contract including any contracts made by placement of orders will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in BSO Procurement and Logistics Service for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See Section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006, as amended, provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take action in the Northern Ireland High Court. Any such action must generally be brought within 30 days.
If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the Authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Authority to pay a fine, and / or order that the duration of the contract is shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.1.2013