Telecoms Tender Scottish Agricultural College

Telecoms Tender Scottish Agricultural College

SAC – Telephone Systems Replacement 2012.

UK-Edinburgh: telecommunications services

2012/S 50-081518

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Scottish Agricultural College
West Mains Road,
Contact point(s): Information Systems Group
For the attention of: Ronnie McIntyre
EH9 3JG Edinburgh
UNITED KINGDOM
Telephone: +44 1315354106
E-mail: ronnie.mcintyre@sac.co.uk
Fax: +44 1315354100

Internet address(es):

General address of the contracting authority: http://www.sac.co.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00021

Further information can be obtained from: Scottish Agricultural College
West Mains Road
Contact point(s): Information Systems Group
For the attention of: David Marr
EH9 3JG Edinburgh
UNITED KINGDOM
Telephone: +44 1315354105
E-mail: david.marr@sac.co.uk
Fax: +44 1315354100
Internet address: http://www.sac.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Scottish Agricultural College
West Mains Road
Contact point(s): Information Systems Group
For the attention of: Alan Young
EH9 3JG Edinburgh
UNITED KINGDOM
Telephone: +44 1315354179
E-mail: alan.young@sac.co.uk
Fax: +44 1315354100
Internet address: http://www.sac.co.uk

Tenders or requests to participate must be sent to: Scottish Agricultural College
West Mains Road
Contact point(s): Information Systems Group
For the attention of: Alan Young
EH9 3JG Edinburgh
UNITED KINGDOM
Telephone: +44 1315354179
E-mail: alan.young@sac.co.uk
Fax: +44 1315354100
Internet address: http://www.sac.co.uk

I.2)Type of the contracting authority

Other: Higher Education Institution
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

SAC – Telephone Systems Replacement 2012.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Scotland and Northern England.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

SAC seek to appoint a Supplier to provide VoIP telephone systems to a) completely replace existing sytems, b) upgrade existing systems, or c) provide a hosted service, across the whole organisation, including 5 Campus sites, 24 Consultancy Offices, 8 Veterinary Centres and 7 farms.
Project Aims.
To provide SAC with an integrated SAC-wide telephony system capable of supporting new telephony features, improving connectivity, functionality, productivity, manageability and operating costs. The platform for this structure will be a converged network with telephony and data communications both being delivered over the corporate network infrastructure.
Project Objectives.
— IP Telephony (IPT) over the corporate data network,
— SIP Trunks providing access to PSTN services over the data network and the ability to have geographic phone numbers for most UK exchanges,
— unified communications (uc) providing presence, instant messaging, unified conferencing and one number reach,
— centralised management,
— centralised call logging and traffic management,
— regional site resilience where applicable,
— integration of calls from sac telephone system to sac mobiles,
— implement quality of service,
— utilise power over ethernet where possible.
Key Success Factors.
— reduction in number of independent phone systems currently installed,
— reduced telephony bills across sac,
— improved telecommunications and messaging within sac,
— centralised management of sac’s telephony estate.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=221945.

II.1.6)Common procurement vocabulary (CPV)

64200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide a reference from their bank.
(2) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(3) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(4) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: Most economically advantageous tender – criteria as stated in the Schedules to Tender.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:221945).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

8.3.2012