Management and Maintenance of Temporary Accommodation for Homeless Persons

Management and Maintenance of Temporary Accommodation for Homeless Persons

London Borough of Newham. UK-London: property management services of real estate on a fee or contract basis

2012/S 74-122389

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Newham
Bridge House, 320 High Street
Contact point(s): Housing Services
For the attention of: Frank MacCool
E15 1EP London
UNITED KINGDOM
Telephone: +44 2033731435
E-mail: frank.maccool@newham.gov.uk
Fax: +44 2033737700

Internet address(es):

General address of the contracting authority: http://www.newham.gov.uk

Address of the buyer profile: http://nectr.newham.gov.uk/supplierselfservice/

Further information can be obtained from: London Borough of Newham
Bridge House, 320 High Street
Contact point(s): Housing Services
For the attention of: http://nectr.newham.gov.uk/supplierselfservice/
E15 1EP London
UNITED KINGDOM
Telephone: +44 2033738350
E-mail: eprocurement@newham.gov.uk
Internet address: http://www.newham.gov.uk/

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: London Borough of Newham
Bridge House, 320 High Street
Contact point(s): Housing and Public Protection
For the attention of: http://nectr.newham.gov.uk/supplierselfservice/
E15 1EP London
UNITED KINGDOM
Telephone: +44 2033738350
E-mail: eprocurement@newham.gov.uk
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

Tenders or requests to participate must be sent to: London Borough of Newham
Bridge House, 320 High Street
Contact point(s): Housing Services
For the attention of: http://nectr.newham.gov.uk/supplierselfservice/
E15 1EP London
UNITED KINGDOM
Telephone: +44 2033738350
E-mail: eprocurement@newham.gov.uk
Internet address: http://nectr.newham.gov.uk/supplierselfservice/

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Management and Maintenance of Temporary Accommodation for Homeless Persons.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Various locations within the London Borough of Newham and surrounding areas.
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Management and maintenance of up to 1 000 properties divided into 2 lots.
II.1.6)Common procurement vocabulary (CPV)

70330000, 79993000, 79993100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

London Borough of Newham is seeking to appoint tenderers that have the capacity and experience in managing and maintaining temporary accommodation for homeless persons.
It is the intention to obtain a select list of tenderers to fulfil the Councils responsibilities in respect of the management and maintenance of these properties including, but not exclusively:
— void management and repairs,
— accompanied viewing of accommodation,
— issue of a tenants welcome pack,
— initial tenancy visit and subsequent monthly/quarterly visits,
— day to day repairs,
— the general tenancy management including, but not exclusively:
—— tenant misbehaviour,
—— service of notice to quits, where appropriate,
—— instigating legal proceedings, where appropriate,
—— investigating complaints,
—— investigating harassment and domestic violence,
—— termination of tenancy,
—— tenancy support,
—— inspections.
We will be seeking to appoint tenderers that have experience in managing and maintaining temporary accommodation for homeless persons.
Prospective tenderers will need to demonstrate that they currently provide a responsive, proactive and customer focused comprehensive management and maintenance service as listed above, to at least 500 properties used as temporary accommodation for homeless persons by local authorities.
Tenderers will also need to demonstrate an experience of meeting the range of quality standards in connection with the responsibilities set out above.
Consortia applications are welcome, however all members of the consortium must pass the evaluation criteria.
NOTE: To register your interest in this notice and obtain any additional information please visit the Newhams E-procurement Web Site at http://nectr.newham.gov.uk/supplierselfservice.

Estimated value excluding VAT: 5 000 000,00 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for a period of upto 12 months after the initial period.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Acquired – In Newham

1)Short description

Management and maintenance of up to 543 properties in and around Newham.
2)Common procurement vocabulary (CPV)

70330000, 79993000, 79993100

3)Quantity or scope

There are 543 properties in this lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Acquired – Out of Newham

1)Short description

Management and maintenance of up to 457 properties in boroughs close to Newham.
2)Common procurement vocabulary (CPV)

70330000, 79993000, 79993100

3)Quantity or scope

There are 457 properties in this lot.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in the Pre-Qualification Documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in the Pre-Qualification Documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in the Pre-Qualification Documents.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
As detailed in the Pre-Qualification Documents.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Prospective tenderers will need to demonstrate that they currently provide a responsive, proactive and customer focused comprehensive management and maintenance service as listed above, to at least 500 properties used as temporary accommodation for homeless persons by local authorities.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction:
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

21.5.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.7.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Tenders will be required to be submitted using the Council’s e tendering system NECTR (Newham’s electronic contract and tendering resource).
Respondents to this notice are required to register on NECTR under the following category codes:
80130000 – Land & Property services
This will enable you view and download the tender documents and submit a tender for the Lot(s) that you wish to tender for.
You can access the Council’s NECTR system via it’s website at: http://nectr.newham.gov.uk/supplierselfservice/.

Nectr Reference: If you have difficulties accessing NECTR or have any other ‘system ‘related queries please e mail these to: eprocurement@newham.gov.uk.or call the NECTR service line on +44 2033738350 which can be accessed between the hours of 8am to 5pm.

(MT Ref:87631).

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The High Court of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The London Borough of Newham will incorporate a minimum standstill period as set out in paragraph 32 of the Public Contracts Regulations 2006 and paragraph 32A of the 2009 Amendment Regulations at the point when information on the award of contract is communicated to all candidates and tenderers. Any appeal will be in accordance with Part 9 (Applications to the Court) of the aforesaid Regulations and subject to the jurisdictions of the UK Court. Such additional information should be acquired from the Strategic Procurement Unit via the NECTR etendering system.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.4.2012